Microsoft Excel Spreadsheet Blue Section What is Microsoft Excel? Powerful spreadsheet program Four major parts Worksheets Charts Databases.

Microsoft Excel Spreadsheet

Blue Section

What is Microsoft Excel?What is Microsoft Excel?

Powerful spreadsheet programFour major parts

WorksheetsChartsDatabasesWeb Support

Moving Within Excel

The Excel WorksheetThe Excel WorksheetThe Worksheet

Row Column Cell Toolbars

If the toolbar is not displayed, click View, Toolbars

Worksheet WindowWorksheet WindowMenu BarStandard Toolbar and Formatting

ToolbarFormula BarStatus Bar

Selecting a CellSelecting a CellUse mouse to move the block plus

pointer to the cell and then clickUse arrow keys to select cellsA cell is active when a heavy border

surrounds the cell

Entering TextEntering TextEntering the Worksheet Titles

Select the cell to type the title in Begin typing

Your title will look like it is outside its cell boundary

Entering TextCorrecting a Mistake While Typing

If before clicking the Enter box, use BACKSPACE key

Or cancel the entire entry by clicking on the Cancel box or press the ESC key.

Entering TextAutoCorrect

Corrects two initial capital letters by changing the second letter to lowercase

Capitalizes the first letter in the names of days

Replaces commonly misspelled words with their correct spelling

Entering Text and Numbers Entering Column Titles Entering Row Titles

(ex)

Calculating a SumCalculating a Sum

Select CellAuto Sum

Determining Row Totals Enter first formula Use Fill Handle to copy

(ex)

Using the Fill Handle to Copy a Cell Using the Fill Handle to Copy a Cell to Adjacent Cellsto Adjacent Cells

Any Questions?What Microsoft Excel Is.What makes up an excel spreadsheetAdding Text and Numbers in a

WorksheetDoing Calculations

Formatting the WorksheetBolding a Cell (Ctrl B) Increasing the Font SizeChanging the Font Color of a CellCentering the Worksheet Title across

ColumnsFormatting the Worksheet Subtitle

Formatting the Worksheet

Use AutoFormat to Format the Body of a Worksheet They are built-in templates included with your copy of Excel They allow you to make your spreadsheets more professional

Format | AutoFormat

Using the Name Box to Select Using the Name Box to Select a Cella Cell

•The Name box is a tool allowing the user to navigate within Excel

•The Name box is very useful for navigating within large spreadsheets

•The moves are based on the column-row coordinate system

•Ex:( B4 from C7)

•The Name box is located to the far left, of the formula toolbar

Adding a Chart to the Adding a Chart to the WorksheetWorksheetUse the Chart Wizard

It is a 4 step program for creating a chart It can be found on the standard toolbar,

or go to Insert | ChartEmbedded Chart: chart included in a

worksheet

Adding a Chart to the Adding a Chart to the WorksheetWorksheet 4 Step Chart Wizard

1. Chart Type

2. Chart Source Data

3. Chart Options

4. Chart Location

Adding a Chart to the WorksheetFormatting the information in a Chart

All axis values can be edited, as well as the title, legends, background, etc.

Saving a WorkbookSaving a WorkbookSave As vs Save

Save As: First time save of information, no prior saves, or data

Save: shortcut for updating your previously saved data

Toolbar button The save button looks like a floppy disk. This shortcut can even be used for first

saves of data

Printing a WorksheetPrinting a WorksheetToolbar Button: preset specifications

created by Microsoft to print your document their way (Portrait, 8.5X11)

File | Print: Allows the user to select the layout, position, margins, etc. of your document before it is printed

Quitting ExcelQuitting ExcelFile | ExitClose Button

Starting Excel and Opening a Starting Excel and Opening a WorkbookWorkbookMethod 1:

Start on the desktop, Open Office Document

Method 2: Start, Programs, Microsoft Excel File | Open or Open button on standard

toolbar

Any QuestionsFormatting a WorksheetPrinting and Quitting Excel

SpreadsheetsSaving spreadsheets Inserting ChartsOpening an Existing

Worksheet/Workbook