Metropolitan Denver Homeless Initiative 2013 NOFA Preparation Meeting May 2, 2013.

Metropolitan Denver Homeless Initiative

2013 NOFA Preparation MeetingMay 2, 2013

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Welcome

Agenda

• Welcome and introductions• HUD Continuum of Care• Role of CoC entities • Annual Performance Report (APR) & NOFA• 2012 Notice of Funding Availability (NOFA) process• 2013 Notice of Funding Availability (NOFA) process• What does this mean for our continuum of care?• Next steps

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Today’s Objectives

Attendees will: Understand the duties and responsibilities of the CoC

moving forward Understand what HUD expects from the community Provide feedback on the 2012 CoC Competition process Learn about the 2013 CoC NOFA planning process

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MDHI’s Mission

To coordinate and support the Denver Metro Continuum of Care (CoC) to

ensure the most efficient and effective services to reduce homelessness in the

seven-county region

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The Continuum of Care

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Definition of CoCThe group organized to carry out the responsibilities

required…that is composed of representatives of organizations, including nonprofit homeless providers,

victim service providers, faith-based organizations, governments, businesses, advocates, public housing

agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable

housing developers, law enforcement, organizations that serve homeless and formerly homeless veterans, and

homeless and formerly homeless persons to the extent these groups are represented within the geographic area

and are available to participate.

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The CoC

Who is actively involved in the CoC?• Is there diverse representation reflected in the

membership in the CoC?

Who does the CoC serve?• Subpopulations served in your community?

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The CoC (cont.)

What are the needs of the community?• Gaps analysis• Point-in-Time Count (PIT)• Housing Inventory Chart (HIC)

What is the governance structure of the CoC?• Describe the processes in place that provides for a

coordinated, inclusive, and outcome-oriented community process• Describe how the CoC consults with, monitors, and

reports on the status of ESG recipients in the CoC’s jurisdiction

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The CoC (cont.)

How does the CoC operate?• Are the processes described in written documents that

are approved by the CoC• Are there committees, subcommittees, and workgroups• Is there a governance charter with the HMIS lead agency• Is there a centralized or coordinated assessment system

in the jurisdiction; if not, what is the CoC doing to comply with this requirement

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The CoC (cont.)

How well is the CoC accomplishing HUD’s objectives?•Objective 1: Create new permanent housing beds for

chronically homeless persons. •Objective 2: Increase the percentage of participants

remaining in CoC-funded permanent housing projects for at least six months to 80 percent or more•Objective 3: Increase the percentage of participants in

CoC-funded transitional housing that move into permanent housing to 65 percent or more.

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The CoC (cont.)

•Objective 4: Increase the percentage of participants in all CoC-funded projects that are employed at program exit to 20 percent or more. •Objective 5: Increase the percentage of participants in

all CoC-funded projects that obtained mainstream benefits at program exit to 20 percent or more. •Objective 6: Decrease the number of homeless

households with children.

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The CoC (cont.)

•Objective 7: Intent of the CoC to reallocate Supportive Services Only (SSO), Transitional Housing (TH) projects, or Permanent Housing (PH) projects, including rental assistance (S+C) that may be under-performing to create new Permanent Housing (PH) projects.

Annual Performance ReportsAPR

APRs Must Be Generated from HMIS

• The HMIS generated APR should be compared to your agency database or your agency’s manual roster• The APR should be reviewed along-side an APR

detail report• In order for an APR to accurately reflect the

work your agency is doing, your HMIS data quality needs to be complete, timely and accurate

Top Areas to Review to Ensure a Successful APR Submission

1. Program Participant Numbers (Questions 8 and 9)• Family Composition• Stayers and Leavers (Question 7, 21a2, 21b2)• Services

2. Interim Assessment/Annual Assessment3. Data Quality (Question 7)

• Note: when you fix issues that you find when reviewing Q7, that will eliminate issues throughout the APR

• Work to complete don’t know/refused when possible• Entering data within five days of program entry, program exit, or

providing a service is the standard set for our CoC

Top Areas to Review to Ensure a Successful APR Submission

4. Eligibility• Compare grant contract to relevant sections of APR

• For example: • Homeless status (Question 20a)• Disability (Question 18a, 18b)• Income (Questions 23, 24, 25)• Length of participation in program (Question 27)

5. Performance Measures• Compare grant contract to relevant sections of APR• Review APR against HUD identified CoC strategic objectives

HUD Identified CoC Strategic Objectives

• Objective 1: Create new permanent housing beds for chronically homeless persons.

• Objective 2: Increase the percentage of participants remaining in CoC-funded permanent housing projects for at least six months to 80 percent or more.

• Objective 3: Increase the percentage of participants in CoC-funded transitional housing that move into permanent housing to 65 percent or more.

• Objective 4: Increase percentage of participants in all CoC-funded projects that are employed at program exit to 20 percent or more.

CoC Strategic Planning Objectives (con’t)

• Objective 5: Increase the percentage of participants in all CoC-funded projects that obtained mainstream benefits at program exit to 20% or more.

• Objective 6: Decrease the number of homeless individuals and families.

• Objective 7: Intent of the CoC to reallocate Supportive Services Only (SSO) and Transitional Housing (TH) projects to create new Permanent Housing (PH) projects.

Reviewing and Submitting Your APR

• Review and correct APR as detailed above• Review final APR with agency and program

leadership• Enter APR into e-SNAPS• NOTE: Grantees with sub-recipients should

ensure quality APR’s of sub-recipients

HMIS Help Desk

Colorado.HMIS@coloradocoalition.org

303-312-9666

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Overview of the Application ProcessHUD Changes

MDHI

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New terminology

•CoC Program (SHP, SPC, SRO)•Collaborative Applicant (Lead Agency)•CoC Application (Exhibit 1)•Project Application (Exhibit 2)•Project (Program)•Recipient, subrecipient (Grantee or Applicant, Project Sponsor)

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What was different in 2012 competition?• Administrative costs were increased• Other changes in Administrative costs• Eligible costs• Rental Assistance versus Leasing• Administration of Rental Assistance• Reallocation• Tier 1 / Tier 2• Planning grants / UFA• Match

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Project Budget Changes

Changes in budget line items this year•Administrative costs•Supportive services costs•Operating costs

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Administrative Costs

•2% increase•3% additional allowed•Eligible costs (§578.59)•Former SPC administrative costs•Match required on administrative costs for the first time

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Rental Assistance vs. Leasing

Completed in the GIW processRental Assistance• Lease is between the participant and the

landowner•Administrator needed for certain types of

projects

Leasing• Lease is between the recipient or subrecipient

and the landowner

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Rental Assistance AdministrationEligible costs• Issuing checks to land owners•HQS• Costs to administer are eligible costs within the RA

line itemWho is eligible to administer• Former SPC (no significant project changes)• The CoC regulations, at 24 CFR 578.51(b) require

rental assistance to be administered by a State, unit of general purpose local government, or a public housing agency

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Reallocation• The shifting of funds in whole or part from existing

projects to create one or more permanent supportive housing projects, rapid re-housing projects or dedicated HMIS projects without decreasing the CoC’s annual renewal demand• SSO projects can be reallocated to create a new SSO

coordinated or centralized assessment project•New projects created by reallocation will be

conditionally funded before other types of new projects so long as they meet the eligibility and project quality thresholds established by HUD

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Questions?????

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MDHI 2012 CoC Competition

MDHI TimelineScoring tool

Ranking process

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MDHI’s Review Process

2012 NOFA Process•Applications were reviewed based on the NOFA• Review focused on what was turned in and not other

documents• Scored N/A if the category didn’t apply to the project

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So how much funding did the CoC receive?

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Tier 1 / Tier 2

•MDHI Final Pro Rata Need (FPRN) - $15,581,500•MDHI Annual Renewal Demand (ARD) - $15,581,500•ARD less 3.5% - $15,036,148

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MDHI CoC

Tier 1 Renewals awarded$14,821,672

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MDHI CoC

Tier 2 / New Awards Announcement

May 2013

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What does HUD review in addition to Application?

Project Renewal Threshold• HUD reviews information in Line Of Credit Control System

(LOCCS); Annual Performance Reports (APR); and information provided by local Field Office monitoring reports• Project performance against plans and goals• Timeliness standards, including expenditure of grant funds• Performance in assisting program participants to achieve

and maintain independent living and record of success• History of serving ineligible participants• History of expending funds on ineligible costs

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In 2012

• What did we do right?

• How might we improve?

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What do we expect in 2013?

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2013 MDHI NOFA Planning Process

May 2, 2013 NOFA applicant dialogue

May 2013 Identify community members to serve on NOFA review committee

May 16, 2013 CoC Regional Planning committee meeting

June 6, 2013 CoC Regional Planning committee meeting

June 12, 2013 Convene NOFA committee

June 13, 2013 MDHI Board meeting: Update on 2O13 NOFA planning process

June 17 - 21, 2013 Facilitate community meetings to identify priorities

June 26, 2013 CoC Regional Planning committee meeting

June 24, 2013 NOFA committee meeting

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NEXT STEPS• Convene Regional

Planning Committee• Develop recommendations for

2013 process• Form review committee

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Thank you

Complete evaluation• Indicate interest in serving on Regional Planning Committee

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Contact Information

Kate Lyons, ICF International703-225-2942

kate.lyons@icfi.com

Sharan London, ICF International703-934-3405

sharan.london@icfi.com