Introduction to Student Plans and Special Education Beth Nordheim-Baker Student Plans User Support.
Post on 01-Apr-2015
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Introduction to Introduction to Student PlansStudent PlansIntroduction to Introduction to Student PlansStudent Plans
andandSpecial EducationSpecial Education
Beth Nordheim-Baker
Student Plans User Support
What is Student Plans?• A web based application that allows users to
complete all Due Process requirements for Special Education students.
• Student Plans now includes modules for Health Plans, 504 Plans, Transportation, MA Billing and Academic Improvement Plans
• Ability to interface with Viewpoint and TRAX for a comprehensive solution
Easy to Use
• Simple, easy to use screens• Manage meetings and timelines with process
reminders• Tickler lists remind staff when plans are due • Icons provide information • Goal/objectives bank library• Document templates• System defined evaluation area procedures
Student Focused• All documents related to a student are
stored in one student record identified by unique student ID
• Data is imported from the Student Information to prevent duplication of data
• Maintains history of all documents created for student
Secure• Password protected• Role-based security allowing access to only
those students assigned• Optional LDAP feature to link passwords with
school systems
Menu Driven• Dependent on role• Click on menu item
to navigate to that screen
• Case managers may have ability to work as another staff member
Flexible and Customizable
• Customizable menus, document templates and user defined document sections
• System tables can be defined to district standards
Verification of Data• When document is
finalized it verifies that screens have all required data completed
• Completeness checks verify that all required steps have been addressed
• Signature tracking insures compliancy
My Cases• Depending on
Staff Role will see My Cases, My Students, My Evaluations or My Services
• Select student to access their documents
Meeting Notice • Meetings are organized to discuss student’s
eligibility for initial or ongoing Special Ed services• Required meeting positions ensure required staff
attend meeting• Option to email meeting notices to team members
Plan Documents• IEP – Individualized Education Plan• IIIP – Individual Interagency Intervention Plan• IFSP - Individual Family Service Plan• ISP – Individual Service Plan
Evaluation Documents• Evaluation Plan – agreement with parents
to proceed with an evaluation• Evaluation Report – findings by
evaluators
Prior Written Notice
• Documentation of why a student will receive or why a student will be denied special education services
Reports
• Availability dependent on role
• Ability to easily sort and search with various criteria
• Billing and audit reports for compliancy
MARSS ReportsMARSS IEP Service Hours report will calculate hours of service for every enrollment period (entry/withdrawal).
These hours can then be manually entered into the MARSS “B” file report and used for state tuition billing.
MARSS Reports A MARSS B file from the
SIS system is imported into Student Plans an updated MARSS B
file can be created with automatically calculated hours.
An Excel file may be created
A PDF report printout will be generated
MARSS Reports The Compare to SIS
Report compares Special Education Plans and Evaluations to settings from your Student Information System (SIS).
The MARSS audit report provides details and/or summaries of new evaluations, New IEP's, and Terminated IEP's.
MA Billing Module• Includes the following features
– Billing Management Reports– Personal Care Plan Supervision – Management of Para Training – Activity Log Input– Time Studies– Electronic submission of data to state
Nursing Library Module• Partnership with Sunrise River Press – 58 nursing areas• Updated periodically• View and Create Health Plans and Emergency Care
Plans for all students• Select from library or create from scratch
Advantages Student demographics can be updated daily from SIS
system Information is accessible when cumulative folders are not Data can be backed up nightly. Easy restore/no need to
start again Data is archived Drop down menus – Goal/objectives library Information follows the student when their enrollment
changes Updated State forms - direct contact with State personnel Progress Reports are continuous throughout the year Application ease of use for those with various computer
literacy skill levels Home access using internet Student Conference Log – any Service Provider or
Evaluator can enter data and view the content
Technology Requirements
Hardware Requirements
• Mac PC ( 0S X or higher)
• PC (Windows 2000/NT/XP/Vista)
• Dedicated high-speed connection
End User
Web Server
DB Server
Software Requirements
• Web Browser: IE 7 or higher (PCs) Firefox 3.0 or higher (Mac OSX or PCs)
• Web browser must have Adobe Acrobat Reader 7.0+ or an application that can display PDF documents.
Hardware Requirements*
(non-hosted) • 1 GB RAM
• 800+ MHz Single or Dual Processor CPU
Software Requirements
(non-hosted)
• Secure (SSL) web server capable of processing ASP Pages, such as IIS.
Software Requirements
(non-hosted) • Microsoft SQL Server 2000
• Backup software
Hardware Requirements*
(non-hosted)
• 40 GB useable disk in a RAID 5 Configuration
• 1 GB RAM
• 800+ MHz Dual Processor CPU
• Backup Hardware (tape system)
*Typical Configuration for a district with 10,000-20,000 students
NOTE: Both DB & Web Server can be on one server
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