Introduction to SharePoint Information Architecture

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INTRODUCTION TO SHAREPOINT

INFORMATION ARCHITECTURE

GREGORY ZELFOND

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About Me

Gregory Zelfond 10+ years of experience with SharePoint SharePoint advocate, blogger Love to solve business problems using code-free, out of

the box SharePoint configurations Owner of SharePoint Maven (sharepointmaven.com)

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About SharePoint Maven

I HELP ORGANIZATIONS TO UNLOCK THE POWER OF SHAREPOINT

MIGRATION CONSULTING TRAINING

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What is Information Architecture

Information Architecture is the art and scienceof organizing and labeling the content(documents, data, sites) to support findabilityand usability.

Effective information architecture will:– Assist users in understanding and interacting with a

solution

– Mean the difference between users quickly embracing a new technology, or becoming frustrated and disengaged

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4 Major Information Architecture Components

Information Architecture

Site Hierarchy

Navigation & Search

Taxonomy (Data

Structure)

Security

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#1: Site Hierarchy

Determine how many

Site Collections you are going to have

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#1: Site Hierarchy

Determine Site Collection Structure(for each site collection)

Department

Sites

Project

Sites

Business

Portals

External

Sites

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#2: Navigation & Search

How will users find information?

Hierarchical or Keyword?

Navigation Structure

Views / Groups / Filtering

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#3: Taxonomy (Data Structure)

What is Taxonomy?

The classification of organisms in an ordered system that indicates natural relationships

Division into ordered groups, categories, or hierarchies

What is Metadata?

Data that describes additional information about a file or a document

Metadata/Taxonomy Examples Department Names Client Names Project Names Document Types Geography (location)

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#4: Security

Controls who can access information

Controlled via SharePoint Groups

4 Basic permission Levels, can be customized– Full Control (Admin)

– Design (Read/Edit/Delete/Design)

– Contribute (Read/Edit/Delete)

– Read Only

Security can be set at the following levels:– Site (preferred)

– Web Part (try to stay away from it)

– Folder (don’t event think about it)

– Document/Item (don’t event think about it)

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Want more info?

Please reference my blog post below about SharePoint Information Architecture

http://sharepointmaven.com/introduction-to-sharepoint-information-architecture/

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Need help with SharePoint?

SharePoint Site Configuration and Customization

Document Migration to SharePoint

SharePoint Implementation Strategy

SharePoint Training

SharePoint User Adoption

SharePoint Governance

SharePoint Project Management

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THANK YOU!

Visit: sharepointmaven.com

Email: greg@sharepointmaven.com

Follow: @gregoryzelfond

Connect: linkedin.com/company/sharepoint-maven

View: www.slideshare.net/gzelfond

Get in touch if you have questions