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IEXPENSES SETUPS IN R12Posted by Raju ERP in: Expenses Reports
I Expenses:
iExpenses is basically an extension Oracle Payables. Employee and Contingent Worker expense
reports become supplier invoices and get paid from Payables.ou !ill need follo!ing responsibilities to set up "nternet Expenses: Payables #anager$ "nternet
Expenses %etup and &dministration$ %ystem &dministration$ &pplication 'eveloper$ and &(
'eveloper. "f you are also planning on c)arging expense reports to projects$ you !ill also needProject *illing %uper +ser and ,eneral -edger %uper +ser responsibilities. ou !ill also need
access to Oracle Workflo! *uilder to customie t)e Expenses !orkflo! and Project Expense
Reports &ccount ,enerator.
Setups for IExpenses :
1.Define MOAC
2.Define Job
3.Define Position.
4.Define Emploee.
!.Define "in#n$i#l Options.
%.Define Expenses &empl#te.
'.Define P##ble Options.
(.Assi)n Cost Center "lexfie*l +u#lifier to Dep#rtment se)ment or Cost$enter se)ment.
,.Define Si)nin) -imits.1.Assi)n Profile Option to IExpenses /esponsibilit.
1.Define MOAC
• 'efine Responsibilities for ,-$ &P$PO$/R#%$"E(PE0%E%
• 'efine *usiness ,roup.
• 'efine -edger.
• 'efine Operating +nit.
• 'efine %ecurity Profile.
• Run %ecurity -ist #aintenance Program.
• &ssign %ecurity Profile to Responsibilities.
• Run Replicate %eed 'ata Program.
2.Define Job
http://orafinappssetups.blogspot.in/search/label/Expenses%20Reportshttp://orafinappssetups.blogspot.in/search/label/Expenses%20Reports
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0#i)#tion:/MS 5or6 stru$tures Job Des$ription.
Cli$6 on 0e7 button.
Enter t)e 1ob 0ame and Code.
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%ave.
3.Define Position.
Click on 0e! button.
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Enter Position number and name $type$ Organiation$job$and %tatus of t)e position.
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%ave.
0ote: If ou 7#nt $re#te more position ple#se follo7 s#me #s #boe pro$e*ure.
4.Define Emploee.
0#i)#tion: /MS People Enter #n* M#int#in.
Click on 0e!.
http://1.bp.blogspot.com/-a5OtNVfF4kE/UKxt7tgdtaI/AAAAAAAAALY/BrB9YCTBf5o/s1600/Pos1.jpg
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Enter Employee -ast name$gender$action and birt) date.
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%ave and click on &ssignments.
Enter /R Organiation name$job name and Position name.
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%ave.
Click left lov button and select t)e purc)ase order information.
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Enter t)e primary ledger name and default expenses account.
http://3.bp.blogspot.com/-Cm19wug4l0w/UKxy3-rGkRI/AAAAAAAAAMA/moCMFwMcP9s/s1600/Emp3.jpg
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%ave.
!.Define "in#n$i#l Options.
+se t)e 2inancials Options !indo! to define t)e options and defaults t)at you use for your Oracle
2inancial &pplication3s4. 5alues you enter in t)is !indo! are s)ared by Oracle Payables$ Oracle
Purc)asing$ and Oracle &ssets. ou can define defaults in t)is !indo! to simplify supplier entry$
re6uisition entry$ purc)ase order entry$ invoice entry$ and automatic payments. 'epending on your
application$ you may not be re6uired to enter all fields.
<)oug) you only need to define t)ese options and defaults once$ you can update t)em at any time. "f
you c)ange an option and it is used as a default value else!)ere in t)e system$ it !ill only be used as a
default for subse6uent transactions. 2or example$ if you c)ange t)e Payment 7erms from "mmediate to
0et 89$ 0et 89 !ill be used as a default for any ne! suppliers you enter$ but t)e c)ange !ill not affect t)e
Payment 7erms of existing suppliers.
0#i)#tion: P##bles Setup Options "in#n$i#l.
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Click on 0e! button.
A$$ountin) b:
ou are re6uired to enter defaults for t)e &ccounting 2inancials Options in t)e &ccounting region.
A$$ounts -i6e:
-iability$ Prepayment$ 'iscount 7aken.
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SupplierPur$8#sin) b:
"f you do not also )ave Oracle Purc)asing installed$ you do not need to enter defaults in t)e %upplier
Purc)asing region.
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En$umbr#n$e b:
"f you do not use encumbrance accounting or budgetary control$ you do not need to enter
defaults in t)e Encumbrance region.
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b:
"f your enterprise does not need to record a 5&7 registration number$ you don;t need to enter defaults in
t)e 7ax region.
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um#n /esour$es b:
"f you do not )ave Oracle /uman Resources installed$ you are not re6uired to enter defaults in t)e /uman
Resources region.
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%ave.
%.Define Expenses &empl#te.
0#i)#tion: P##bles Setup Inoi$e Expenses /eport &empl#tes.
Enter operating unit name$template name and enable t)e enable for internet expenses. &nd finally enter your expenses.
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%ave.
'.Define P##ble Options.
0#i)#tion: P##bles Setup Options P##ble Options.
Click on 2ind.
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Click on Expense Report 7ab.
http://3.bp.blogspot.com/-j3-n_fVIEyM/UKx3EdNF5XI/AAAAAAAAAMk/CO_kzr5lSBA/s1600/Pay1.jpg
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http://4.bp.blogspot.com/-m2PL8saBTyU/UKx3fUZUlVI/AAAAAAAAAMs/Jde4eSP9Y38/s1600/Pay2.jpg
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'efault 7emplate. 7)e default expense report template t)at you !ant to use in t)e Payables Expense
Reports !indo!. ou can override t)is value in t)e Expense Reports !indo!. & default expense report
template appears in t)e Expense Reports !indo! only if t)e expense report template is active.
&pply &dvances. 'efault value for t)e &pply &dvances option in t)e Expense Reports !indo! in
Payables. "f you enable t)is option$ Payables applies advances to employee expense reports if t)e
employee )as any outstanding$ available advances. ou can override t)is default during expense report
entry.
"f you use "nternet Expenses and you enable t)is option$ t)en Expense Report Export applies alloutstanding$ available advances$ starting !it) t)e oldest$ up to t)e amount of t)e "nternet expense report.
&utomatically Create Employee as %upplier. "f you enable t)is option$ !)en you import Payables expense
reports$ Payables automatically creates a supplier for any expense report !)ere an employee does not
already exist as a supplier. "f t)e supplier site you are paying 3/O#E or O22"CE4 does not yet exist$
Payables adds t)e supplier site to an existing supplier. Payables creates a /O#E or O22"CE supplier site
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!it) t)e appropriate address$ depending on !)ere you are paying t)e expense report. 7)e /ome address
is from t)e PER
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select Cost Center segment and t)en click on t)e 2lexfield @ualifiers.
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Enable cost center segment.
S#e.
,.Define Si)nin) -imits.
0#i)#tion: P##bles Emploees Si)nin) -imits.
1.Assi)n Profile Option to IExpenses /esponsibilit.
0#i)#tion: Sstem A*ministr#tor Profile Sstems.
http://1.bp.blogspot.com/-a1Pu4jb4zH8/UKyUR66ZboI/AAAAAAAAANw/7yZYDJvrgCw/s1600/Sig.jpghttp://2.bp.blogspot.com/-W_gQ3zS4Cyw/UKySfC7ab2I/AAAAAAAAANo/lNovZlEjduA/s1600/Flex3.jpg
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Please set t)e follo!ing Profile options in %ite level as !ell as Responsibility level.
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