HSE Requirements for Subcontractors-13!8!2013 - English
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8/13/2019 HSE Requirements for Subcontractors-13!8!2013 - English
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HSE REQUIREMENTS FOR SUB CONTRACTOR
1. Purpose
Company’s Safety, Health and Environment management regulation shall be applied
at sub –contract terms between Our Company and sub-cons for leveling HSE
management standard up and enhancing the efficiency of management.
2. Scope
Be applied for all projects which are relevant to subcontracts.
3. Contents of Terms and Conditions
Contents Description Remarks
General obligationsTo obligate required HSE management
standard.GTC or STC
Safety Cost
To obligate the submitted bidding breakdown
including Safety management fee (if requested by contractor for bidding).
RFP
HSE Management
system
To obligate Global standard, such as ISO14001
and OHSAS18001, shall be implemented.
GTC or STC
PTWTo obligate the Permit before starting main
dangerous work.
Work Suspension
To obligate immediate corrective action when
discovering dangerous fact(s)
(training within 1 hours)
Safety Infringement
Right of contract revocation according to
responsibility when accident occurred.
※ RFP: Request for Proposal
GTC (STC): General (Special) Terms and conditions
4. Terms and Definitions
No. Terms Definitions
1 Health and Safety
Conditions and factors that affect, or could affect, the health
and safety of employees, temporary workers, contractor
personnel, visitors or other workers in the workplace.
NOTE: Organizations can be subject to legal requirements for
the health and safety of persons who are present in the
workplace or exposed to the workplace activities.
2 Risk Assessment
Process of evaluating the risk arising from a hazard, taking
into account the adequacy of any existing control means, and
deciding whether the risk is acceptable
3Hazard
Identification
Process of recognizing that a hazard exists and of defining its
characteristics
4Tool Box Meeting
(TBM)
A short presentation to the workforce on a single aspect of
health and safety.
5 Near Miss An incident where no injury, ill health, or fatality occurs may
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No. Terms Definitions
also be referred to as a “near miss” or “near hit”…
6HSE Management
system
Part of an organization’s management system used to develop
and implement its HSE policy and manage its HSE risks
NOTE 1: A management system is a set of interrelated
elements used to establish policy and objectives
and to achieve those objectives.
NOTE 2: A management system includes organizational
structure, planning activities (including, for
example, risk assessment and the establishment of
objectives), responsibilities, practices, procedures,
processes and resources.
7 Permit to work(PTW)
The permit-to-work is a documented procedure that authorizes
certain people to carry out specific work within a specified
time frame. It sets out the precautions required to complete thework safely, based on a risk assessment. It describes what
work will be done and how it will be done; (HSE, Health
Safety Executive)
8 Incident
Work-related event in which an injury or occupational ill
health (regardless of severity) or accident occurred, or could
have occurred
NOTE 1: An accident is an incident leading to injury, ill
health or death.
NOTE 2: An incident where no injury, ill health, or deathoccurs may also be referred to as a “near-miss” or
“dangerous occurrence”.
NOTE 3: An emergency situation is a particular type of
incident.
5. Terms and Conditions for Sub Contract
Clause HSE Terms and Conditions
General Obligation
The Subcontractor shall:
(a) Comply with all applicable safety regulations,
(b) Take care for the safety of all persons entitled to be on the
site.
(c) Use reasonable efforts to keep the site and works clear of
unnecessary obstruction so as to avoid danger to these
persons.
General Obligation
(Labor Laws)
The Subcontractor shall comply with all the relevant Vietnam
Labor Laws applicable to the Subcontractor’s Personnel,
including of ensuring the recruited employee are capable in
their working age, from and over 18 years old, laws relating to
their employment in written labor contract, health check
report, safety, welfare, labor accident insurance, immigration
and emigration, and shall allow them all their legal rights.
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Clause HSE Terms and Conditions
The Subcontractor shall require and ensure that his employees
obey all applicable Laws, including those concerning safety at
work and provide all the PPEs as legal and Constructor’s
requirements to the workers working at the jobsite (See the
appendix for PPEs requirements).
General Obligation
(Health and medical
service)
The Subcontractor shall at all-times take all reasonable
precautions to maintain the health and safety of the
Subcontractor’s Personnel in accordance with all applicable
Labor Laws, the requirements of all Authorities and the
Contractor’s Policies.
In collaboration with local health Authorities, the
Subcontractor shall ensure that first aid facilities, sick bay and
other services are available at all times at the Site and at anyaccommodation for Subcontractor’s Personnel, and that
suitable arrangements are made for all necessary welfare and
hygiene requirements and for the prevention of epidemics.
Furthermore, the Subcontractor shall ensure theirs employees
got medical checkup when recruiting and recheck up yearly
and submitted all records to Contractor.
General Obligation
(HSE Personnel)
The Subcontractor shall appoint accident prevention safety
officer(s) at the Site, responsible for maintaining safety and
protection against accidents, regular safety inspections, hazardidentification and risk assessments. Such officer shall be
qualified for this responsibility, and shall have the authority to
issue instructions and take protective measures to prevent
accidents.
Throughout the execution of the works, the Subcontractor
shall provide whatever is required by such officer to exercise
his responsibility and authority.
General Obligation
(construction equipment)
Subcontractors shall be responsible for purchasing equipment
insurance such as tower crane, hoist, excavator, crane… (Forequipment leasing subcontractor and other equipment brought
to site) and submit to Contractor before start working.
Furthermore, ensuring all construction equipment as
mentioned shall be certified by competent agency and
effective safety verification certification during construction
period. Moreover, the equipment operator shall be qualified by
competent agency.
The following documents shall be submitted to Contractor
prior to work execution:(a) Equipment Insurance
(b) Equipment Inspection Certificate
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Clause HSE Terms and Conditions
(c) Driver License (Operator’s Certificate)
(d) Driver's Identification Certificate
General Obligation(TBM)
Every Subcontractor’s personnel shall participate in daily Tool
Box Meeting (hereinafter, referred to as TBM) following the
procedure stipulated by the Contractor.The Subcontractor shall document and maintain TBM records
and submit them to the Contractor when requested by the
Contractor.
General Obligation
(Safety Activity)
The Subcontractor shall comply and cooperate with the
Contractor to conduct the following HSE related activities.
(a) Periodic HSE training
(b) Periodic HSE Inspection
(c) Fire prevention and response drills
(d) Emergency evacuation drills
(e) Other HSE related activities
General Obligation
(Accident Reporting andHandling)
The Subcontractor shall report to the Contractor details of any
accident on or near the Site or in connection with the
execution of the Works, as soon as possible and, in any event
within 24 hours after its occurrence, provided that in case of
any fatality or serious accident, the Subcontractor shall
immediately notify the Contractor by the quickest available
means.
The Subcontractor shall maintain accident and near miss
accident records and submit such reports to the Contractor
whenever requested by the Contractor.
Subcontractor shall fully participate into process of execution
in case of incident occur to theirs workers and engineers and
other subcontractor by cooperating first aid, transport victim to
hospital, investigation cause of accident with authority,
compensate to the victim for treatment and the other support
for compensation the lost and health recovery.
Safety cost
The Subcontractor’s Contract price shall include all costs andexpenses required to comply with the safety requirements.
The Subcontractor shall submit to the Contractor safety
installations and facility plan including detail estimate of
safety cost 7 days before the commencement of the
construction and obtain Contractor’s approval prior to such
commencement. In case of variation of the scope and/or the
method of the construction Subcontractor shall submit to the
Contractor the revised and/or amended plan 7 days before the
construction and attain Contractor’s approval prior tocommencement of construction pursuant to such revised
and/or amended plan.
The Subcontractor shall document and maintain details of the
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Clause HSE Terms and Conditions
Safety cost execution record complying with procedure
stipulated in the Subcontract or instructed by the Contractor
and when requested by the Contractor submit it to the
Contractor for contractor’s approval.
HSE Management
system
The Subcontractor shall comply and cooperate with Safety,
Health and Environmental management system (ISO 14001
and OHSAS18001) requirements.
In order to meet above requirements, the Subcontractor shall
follow the Contractor’s HSE Management System.
PTW (Permit To Work)
The Subcontractor shall submit to the Contractor a work
permit covering the following items, for works that additional
hazard management is required under the Contractor’s ‘Permit
To Work’ Policy or instructed by the Contractor, 2 days prior
to commencement of the work for Contractor’s approval:(a) Designate a safety manager to administer the hazardous
work
(b) Work safety procedure including Job Safety Analysis and
safety work Plan
(c) Employee protective equipment provision plan(or
Results)
(d) Employee training plan (or Results)
(e) Safety Inspection plan
Hazardous works which require permission and/or approval ofthe Contractor shall be in accordance with the Contractor’s
‘Permit To Work’ Policy.
HSE Immediate Improve
System
The Contractor will conduct daily patrol, when detecting
dangerous situations through site patrol, stop work
immediately and tackle risk factors, train for workers and then
to allow to continue work.
The
subcontractor shall follow the HSE instruction, and allow his
violated workers to attend the training.
One-out and three-out
system
The subcontractor shall commit to comply with the One-out
and three out policy in written, and the workers as well shall
made the commitment to fully follow these system when they
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Clause HSE Terms and Conditions
are working at the jobsite.
Items of one-out and three-out:
- One-out items: Immediately sending off the one having
unsafe action might be direct reason of accident.
- Three-out items: sending off when violate the content
besides one-out over 3 times
- Observation/pointing out: minor violation besides one out
and three out
Work Suspension
The Contractor will conduct periodic inspections on the
provision of safety measures, including HSE Immediate
Improve Program and One-Out, Three-Out System.
The Subcontractor shall immediately rectify any contravention
or non-compliance safety measures specified, commented
and/or instructed by the Contractor.
The Subcontractor shall immediately suspend the work for
rectifying safety measures when Contractor demands and/or
instructs.
In case of the work suspension, the Subcontractor shall apply
safety measures that comply with the safety regulations and
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Clause HSE Terms and Conditions
the Subcontractor’s personnel shall conduct and/or have safety
training according to the number of times pointed out, as
follow:
(a) Once: Work Team, 1 hours.
(b) Twice: Subcontractor, 30 minutes.
If the numbers of suspensions due to contravention or
noncompliance safety measures case are more than 2 times,
the Contractor has, without any liability, rights to terminate the
Contract with such Subcontractor.
In case of Suspension under this Clause, the Subcontractor
shall not be entitled to any claim for compensation or
extension of Time for Completion.
If the contravention or non-compliance is not rectified
immediately by the subsequent inspection, the Contractor may,
at its sole discretion, execute safety measures on behalf of
Subcontractor and in which case the Contractor shall be
entitled to deduct any and all costs or expenses incurred
therefrom from any money or payment due or to be due to the
Subcontractor.
Safety Infringement
The Contractor has the rights to terminate a subcontract with
such Subcontractor for any of the following type of incidents
occurring in the course of or arising out of or in consequenceof the Works:
(a) Fatal accident, if the Contractor or Competent Authority is
of the opinion that the accident is the result of the
defaults, acts, omissions or negligence, in part or in
whole, of the Subcontractor;
(b) Accident injuring a person or persons, if the Contractor or
Competent Authority is of the opinion that the accident is
the result caused by employer (subcontractor).
(c)
Other accident which the Subcontractor or CompetentAuthority is of the opinion that the accident is the result of
failure of the Subcontractor to provide necessary and
sufficient safety measures.
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Annex I: PPEs requirements
1. Workers’ PPEs
2. PPEs Standard
Types of PPEs Work regulation Quality standard
Head
protection Safety helmet
Wearing whole
time on site
TCVN
6047:1998
Ear protection
Ear plug
Job arising noise
(chipping)-
Safety helmet
Reflective vest
Labor’s uniform
(long sleeves and pants)
Safety shoes
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Hand
protection
Leather gloves
Welding workTCVN
1841:1976
Robber gloves
Chemical
exposing work
TCVN
1841:1976
Cloth
gloves
Cutting, grinding
and bending work
TCVN
1841: 1976
Insulating gloves
High voltage
work
TCVN
8084: 2009
Foot protection
Safety shoes
Wearing whole
time on site
TCVN7652:2007
Safety boots
Casting and
excavation works
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Fall protectionFull body harness Work at height
>2m (erection, painting,…)
TCVN
7802-1:2007
Safety belt
Toxic
protection
Respirator and mask
Painting,chemical
exposing and
confined space
QCVN10:2012,
BLĐTBXH
Face and eyes
protection
Face mask & goggles
Cutting, grinding,
bending work
TCVN
5082:1990
Face mask and radiation filter
goggles
Welding work,
cutting by gas,
acetylene
TCVN
5083:1990
Body
protection
Wearing whole
time on site
Item XXII, list
of personal
protective
equipment for
employees with
job related high
risk, harm,
Decision68/2008/QĐ-
BLĐTBXH
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Labor uniform
Annex II: Construction Equipment Requirements
1. APPLICATION SCOPE:
This standard to be applied to all equipment for lifting work and the other works
conducted by heavy equipment or dangerous vehicle relating to installing, assembling,
dismantling, excavation, erection at construction site, including hoist, tower crane
(T/C), crawler cranes, railway cranes, kicker cranes, cantilever cranes, pioneer cranes,
piling machine… and the other heavy equipment (excavators, bulldozers, forklifts,
rollers, etc.) provided by equipment leasing subcontractor.
This standard also be applied to all equipment which subcontractor used for their scope
of work at construction site.
2. REFERENCE:
2.1 Circular 32/2011/TT-BLĐTBXH, Nov 14, 2011, guiding the technical verify of
occupational safety of machinery, equipment, materials with strict requirements on
occupational safety.
2.2 TCVN 4244:2005, lifting device, design, manufacture and technical inspection.
2.3 QCVN 7: 2012, safe work of lift appliance.
2.4 TCVN 7549-1:2005, crane – using safely, Part 1: general requirement.
3. TERM AND DEFINITION:
3.1 Lifting equipment: equipment being used to lift, move and down materials (TCVN4244:2005).
3.2 Safety verification: checking, trial, analyzing of inspection agency to evaluate safety
condition of heavy and strict safety requirements for machinery, equipment, materials
of labor safety, occupational health as regulation of government labor safety standard,
occupational health (Circular 32/2011/TT-BLĐTBXH).
3.3 Safety technical verification means the technical operation under a process of
verifying to evaluate and certify the compatibility of technical safety status of an
equipment which is specified in the technical regulations or technical standards
(Circular 32/2011/TT-BLĐTBXH).
4. HEAVY EQUIPMENT REQUIREMENTS:
4.1 General requirements:
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4.1.1 For leasing T/C and hoist: subcontractor shall ensure the using period of equipment
must not exceed 5 years (effective from the manufacturing date) for the equipment
imported from Korea and new for equipment from China.
4.1.2 For the other leasing lifting equipment (crawler cranes, railway cranes, kicker
cranes, cantilever cranes, pioneer cranes, piling machine): subcontractor shall ensure
the term of equipment must not exceed 15 years (effective from the manufacturing
date)4.1.3 The others equipment used for construction works (excavator, roller, bulldozer,
forklift, etc.) being rental or belonged to subcontractor shall ensure the term of
equipment must not exceed 15 years (effective from the manufacturing date).
4.1.4 Any severity and fatal accident caused by equipment shall be not allowed to use.
4.1.5 Subcontractor must submit the COCQ (certificate of origin and certificate of quality)
equipment to site before installing, assembling.
4.1.6 For leasing lifting equipment, subcontractor shall be responsible for arranging for
original inspecting and term of equipment at your warehouse and be responsible for
the verification fee, evaluating upon requested inspector conducting the equipment
test.
4.2 Legal requirement: prior to equipment installing, subcontractor is requested to
submit documentation and records as following:
4.2.1 Lifting equipment: a) The technical profile of manufacturing or spare parts, include:
The general information record; the electrical selection, hydraulic or compression;
the durability and stability of lifting equipment or equipment history.
The overall drawing with the size and main parameter.
The drawing of principle operation and the technical features of the electricaltransmission system, hydraulic, or compression, control device and safety
equipment layout.
The steel structure's drawing.
The drawing of cluster of lifting equipment’s structure, the load cable diagram.
The special parts producing process.
The load test and inspection process.
The assembling and operating safety instruction.
b) The safety working statement (installing, working, maintaining and dismantling).
c) The equipment insurance and EAR (Erection All Risks) insurance (for all equipment).
d) Safety verification record (after installing).e) Safety verification certificate (5 days later from receiving inspection record).
f) The operator’s certificate (license).
g) The signal man’s safety training certificate.
h) The maintenance worker’s certificate and got safety training, be issued safety card
(repairing, welding, electrical and lifting work).
i) The labor contract of operator.
j) The health check record of operator.
k) The workmen compensation insurance (WCI) of operator.
l) The frequency permit license and broadcasting device (walkie-talkie).
4.2.2 The others equipment used for construction: prior equipment being brought to
site, subcontractor is requested to submit documentation and records as following:
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a) Safety verification certificate and record.
b) The equipment insurance.
c) The operator’s certificate (license).
d) The WCI (Workmen Compensation Insurance) and health check record of operator.
4.3 General requirement of inspecting, repairing, maintaining equipment:
4.3.1 For leasing lifting equipment: a) Subcontractor shall complied fully the specification and installation instruction of
equipment as the profile of origin technique.
b) The technique profile of equipment shall be got safety inspection by the competent
agency as the part of equipment repairing, replacing for converting
c) Subcontractor shall be responsible for assigning technician with fully capable and got
safety training to check, fix and maintain as following:
Daily checking
Weekly checking
Monthly checking Subcontractor shall be responsible to report the regularly checking result to site at
least 2 days after checking date.
Subcontractor shall be responsible for quickly repairing and replacing the damaged
accessories for operating in safe. In case of subcontractor not be irreplaceable
accessories, arising cost for repairing, replacing which are carried out by site, the
compensation will be charged to subcontractor. Any delay of progress caused the
equipment malfunction shall be responsible by subcontractor.
4.3.2 For the others leasing equipment: Subcontractor shall be responsible for
maintenance, replacement in case of equipment malfunction be found during working period.
4.4 Requirement for inspection agency:
4.4.1 The lifting equipment leasing must be verified by the competent agency as
specifying directly under MOLISA (Ministry of Labor, Invalid and Social Affair) or
DOLISA (Department of Labor, Invalid and Social Affair)
4.4.2 The competent agency as list below for reference:
CENTER FOR INSPECTION OF INDUSTRIAL SAFETY TECHNIQUES
NO.1Address: No. 2, Ngo Thi Nham St., Hoan Kiem Dist., Ha Noi City
Phone No.: (04) 3943.8049 Fax: (04) 3822.5401
Website: www.kiemdinh1.vn Email: kdat-kv1@vnn.vn
CENTER FOR INSPECTION OF INDUSTRIAL SAFETY TECHNIQUES
No.2
Address: No. 168, Hai Ba Trung St., Da Kao Ward, Dist. 1, Ho Chi Minh City
Phone No.: (08) 3827.5301 – 3827.5302 – 3827.5303 Fax: (08) 3827.5300
CENTER FOR INSPECTION OF INDUSTRIAL SAFETY TECHNIQUES
NO.3
Address: No. 97, Quang Trung St., Thach Thang Ward, Hai Chau Dist., Da NangCity
Email: cisr3@dng.vnn.vn; ttkd3@vnn.vn
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HO CHI MINH SAFETY AUDIT AND TRAINING CENTER
Address: 153A Xo Viet Nghe Tinh St., Ward 17, Binh Thanh Dist., HCM City
Phone No. (Fax): 08.3514.0223 – 3840.2699
Website: www.huanluyenantoan.com
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