How to Sustain your backpack Program
Post on 23-Mar-2016
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HOW TO SUSTAIN YOUR BACKPACK
PROGRAM
LOCAL RESOURCES•STAFF•VOLUNTEERS •FOOD•CARRIERS
•TRANSPORTATION•FUNDING•MEDIA
FUNDINGIn order for your program to continue long-term
YOUR PROGRAM MUST DEVELOP SUSTAINABLE FOOD & FUNDING SOURCES
IMPORTANT QUESTIONS• HOW MANY CHILDREN DO YOU WANT TO SERVE? (OR HOW MANY DO YOU
PLAN TO SERVE?)• HOW MANY WEEKS WILL YOU OPERATE? • HOW MANY BAGS OF FOOD WILL BE NEEDED? (EX. 50 STUDENTS X 36
WEEKS= 1,800 BAGS)• HOW MUCH FUNDING WILL BE NEEDED FOR YOUR PROGRAM? (EX. 1,800
BAGS X $2.50 = $4,500)
IMPORTANT QUESTIONS• COST OF EACH BAG IS DEPENDENT ON HOW MUCH FOOD IS PUT IN EACH
BAG. HOW MUCH FOOD DO YOU PUT IN EACH BAG? HOW MUCH FOOD CAN YOU AFFORD TO PUT IN EACH BAG?• ARE YOU GOING TO DISTRIBUTE ADDITIONAL FOOD OR RESOURCES FOR
EXTENDED BREAKS?• ANSWERS WILL ALLOW YOU TO CREATE A BUDGET FOR THE WORK YOU WANT
TO DO
BUYING FOOD
• PURCHASE FOOD FROM THE FOOD BANK-PURCHASE PROGRAM• PURCHASE FOOD IN BULK• TALK WITH YOUR LOCAL GROCERY STORES ABOUT SPECIALS OR WORKING
WITH YOUR PROGRAM
THE EIGHT ELEMENTS OF SUSTAINABILITY• VISION• RESULTS ORIENTATION• STRATEGIC FINANCING ORIENTATION• ADAPTABILITY• COMMUNITY SUPPORT• KEY CHAMPIONS• STRONG INTERNAL SYSTEMS• SUSTAINABILITY PLAN
VISION• WHAT DO YOU WANT TO ACHIEVE?• BE SPECIFIC- SPECIFIC GOALS LEAD
TO SPECIFIC RESULTS• DO YOU WANT TO SERVE 50
STUDENTS…75…100• YOUR GOALS MAY REMAIN FLUID
AND CHANGE BUT THAT’S OK. • SET SHORT-TERM AND LONG TERM
GOALS
• MEASURE YOUR RESULTS AND KEEP TRACK OF YOUR PROGRESS• SET PERFORMANCE MEASURES
(SUCH AS WE WANT TO SERVE 52 STUDENTS FOR $X,XXX IN 2014)• KEEP TRACK OF SUCCESS STORIES• EVALUATE YOUR PROGRAM AT THE
END OF THE SCHOOL YEAR
RESULTS
STRATEGIC FINANCING ORIENTATION
• STARTUP GRANTS• LOCAL FOUNDATIONS-
WWW.FOUNDATIONCENTER.ORG• WV PASS- WWW.WVPASS.ORG• RURAL ASSISTANCE CENTER-
WWW.RACONLINE.ORG• MOUNTAINEER FOOD BANK PASS
THROUGH GRANTS
• LONG-TERM FUNDING• FUNDRAISERS• SPONSORSHIPS• INDIVIDUAL DONATIONS• CHURCH & ORGANIZATION
SUPPORT
ADAPTABILITY• IF NEEDED, CAN YOU IMMEDIATELY
SERVE MORE STUDENTS? CAN YOU PROVIDE OTHER SERVICES FOR YOUTH IN NEED?• KEEP UP WITH CURRENT
OPPORTUNITIES
• KEEP THE COMMUNITY ENGAGED!• SOCIAL NETWORKS• WEBSITES• EMAIL BLASTS• NEWSPAPERS
COMMUNITY
COMMUNITY SUPPORT
• BUSINESS MEMBERS• FAITH-BASED ORGANIZATIONS• HIGHER EDUCATION STAFF• POLICY MAKERS• COMMUNITY ORGANIZATIONS
• YOUTH• PARENTS• TEACHERS/
ADMINISTRATORS• LOCAL RESIDENTS• PUBLIC OFFICIALS
KEY CHAMPIONS• RECRUIT KEY CHAMPIONS
STRATEGICALLY. • FIND PEOPLE THAT HAVE
SOMETHING IN COMMON WITH YOUR CAUSE. • CAN BRING MORE THAN JUST
MONETARY BENEFITS.
STRONG INTERNAL SYSTEMS• SET CLEAR EXPECTATIONS FOR
STAFF AND VOLUNTEERS• STRONG ACCOUNTING/AUDIT
SYSTEMS• HONEST ASSESSMENTS OF
STRENGTHS AND WEAKNESSES OF THE ORGANIZATION• 100% DOCUMENTATION
SUSTAINABILITY PLAN• WHAT DOES THE ORGANIZATION WANT TO SUSTAIN, INCLUDING ITS VISION,
RESULTS AND CORE STRATEGIES AND ACTIVITIES?• WHAT FINANCIAL RESOURCES, KEY CHAMPIONS, COMMUNITY SUPPORT AND
STRONG INTERNAL SYSTEMS ARE REQUIRED TO SUSTAIN THIS WORK?• WHAT ARE THE TASKS, ROLES, PRIORITIES, RESPONSIBILITIES AND TIMELINES
FOR GENERATING THESE RESOURCES?
SUSTAINABILITY PLAN• THE ANSWERS MUST BE DOCUMENTED IN WRITING• A WRITTEN PLAN PROVIDES A RECORD OF DECISIONS. • YOUR SUSTAINABILITY PLAN WILL BE AN ON-GOING DOCUMENT WITH SHORT
AND LONG TERM GOALS
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