How to plan your event using event planning techniques by eventpod

EVENTPOD How to plan your event using event

planning techniques by eventpod

Presented by: Adam King

Eventpod Pvt.LtdSydney Office: Level 1, 100 Clarence Street, Sydney, NSW 2000, Australia Contact no. :+61 (0)2 82965890Email: info@eventpod.com.auhttp://eventpod.com.au/

An event planner is someone who

coordinates all aspects of professional

meetings and events. They often

choose meeting locations, arrange

transportation, and coordinate other

details.

What is an Event Planner?

An event planner will typically do the following:

Meet with clients to understand the purpose of the meeting or event

Plan the scope of the event, including time, location, program, and cost

Solicit bids from places and service providers (for example, florists or photographers)

Work with the client to choose where to hold the event and whom to contract for services

What does an Event Planner do?

What is the workplace of an Event Planner like?

Event planners spend most of their

time in offices. During meetings and

events, they usually work on-site at

hotels or convention centers. They

travel regularly to attend events

they organize and to visit

prospective meeting sites,

sometimes in exotic locations

around the world.

Advisor

Finance Sponsorship Marketing & Promotion Logistic Food &

Beverage

Chairman

Event Manager

90% of nonprofits rank events as

being important or very important

Nonprofits host more events than

B2B and B2C combined

Event Statistics

More than half of survey respondents(55%) Who engaged with causes via social media have been inspired to take further action.

Initiation

Planning

Implementation

Control & Monitoring

Shut down

Evaluation

50% of event revenue comes from registration, while food and

beverage eats up 33% of expenses.

70% of event programmers said the viral nature of an event is extremely or very important

Event costs are expected to increase 5% for air travel, 3.9% for room rates, 2.5% for meeting rooms, and 4% for food and beverage or catering in the

coming year.

64% of event planners said they found early bird discounts to be

the best promotional method for an event.

Things to Remember before Planning

Trends come and go

Pay attention to what’s popular

Everything should coordinate

Keep it all simple

Keep it all unified with a theme

Things to Remember-Food and Beverages

Smaller portions, dinner in bites

Alcohol isn’t always necessary – try a signature “mocktail,” sparkling water, or punch for something different

Current trends to consider:a) Thai and Indian flavor profilesb) Creative twists on classic

favoritesc) Gluten free- and vegan-friendly

optionsd) Locally sourced ingredientse) Quinoa, lentils, grainsf) Food truck food without the

truck

Physical activities, but get creative

Virtual participation

Peer-to-peer fundraising

Things to Remember-Activities

Things to Remember-Entertainment/Speakers

National Groups

a) National Speakers Bureau

b) Executive Speakers Bureau

Local affiliations

a) NPR, NPM, PBS

b) Experts right here at home

Local bands, acoustic musicians,

acrobats, jugglers, caricature

artists, comedians

Event Pre-Planning

Who is your audience?

Does your event align with what they respond to?

What will make your event different?

Setting Goals for Your Event

Discuss the difference between a goal and a tactic

Collaborate

Agree on how to measure success

Keep the goals alive

Goals to consider:

• Attendance• Money raised• Publicity• Awareness• Motivation• Collaboration

Is it something else entirely?

Setting Goals for Your Event

Things to consider:

• Budget and theme• Does the site provide catering?• Does the site provide what you’ll

need- tables, chairs, stage, projector, microphone, podium, etc.?

• Will the site provide tech support in case something goes wrong?

Finding/Booking a Venue

WHY Choose Us?

• Provides high quality services.• Give proper attention to every

client.• Taking care of every necessities

of attendees.• Excellent facilities like luxurious

rooms with perfect dining.• Corporate event planners

organize the event as per the budget of the client.

Contact us

Eventpod Pvt.LtdSydney Office: Level 1, 100 Clarence Street, Sydney, NSW 2000, Australia Perth Office: 31 Martin Avenue,Nedlands, WA 6009, Australia Contact no. :+61 (0)2 8296 5890 Email: info@eventpod.com.au http://eventpod.com.au/

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