How to have productive meetings to drive results
Post on 03-Mar-2017
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How to have productive meetings to drive results
© Vadal Media Group LLC, 2017 Prepared by Vadim Mikhailenko SoftSkillsTrainingHQ.com
Agenda• Building agenda• Set goals and objectives• Socialize the topic before the meeting• Invite the right audience• Small talk• Why is it important to be respectful• Capture action items• Follow up
Challenges with non-Productive Meetings• Ineffective use of time• Drag on productivity• Negative mood in the
office – could be contagious
Building agenda for meetings• Do you research• Seek inputs from
others• Put most important
topics first on the agenda
Be respectful to everyone• Let people speak up their
mind• Try to understand others• Make sure discussion stays
around the issue, not around personalities
• Healthy dialog, nit accusatory one
Why it is always good to start with the small talk?
• Helps you to learn about others
• Helps establish connection and build comfort
• Better understand other people and what is important to them
Different types of meetings
• Share information• Gathering inputs for
decision making• Making a decision
What can you do to make meetings more effective
Efficient vs Effective Set goals and objectives for
the meeting Create the agenda and
allocate time for discussion How do your goals match
other participants goals. What are their interests from the discussion.
Socialize the topic before the meeting• Who are the decision makers?• How can they benefit• Why should they participate
and weight on the decision one way or the other?
Invite the right people to the meeting Identify key stakeholders
that are impacted Invite SMEs that can help
answer questions quickly Try to limit number of
participants to have productive discussion
What is the right duration for the meeting
Shorter is always better• Tip: Bring one page objective
documents and visual diagrams
• Tip to make it shorter: Get agreement on the important items and postpone discussion of details for later
Keep everyone engaged during the discussion Make first topic “Lets review and
discuss the agenda, before we start
Observe mood of the participants Pay attention on how people
spend their time during the meeting
Do something different, if you think attention to the topic is lost
Picking the right time and media for the meeting
Don’t be quick to call the meeting
What is the right time of the day for the discussion
What is the best day of the week for the discussion
Planning and getting feedback
Help others to get prepared
Make subject clear and publish objectives and agenda
Share documents in advance Approach people and discuss
informally, prior to the meeting
Include links or documents into the meeting invite
Defining the next steps
• Recap the results of the discussion
- List action items- Define next steps
Follow up• Keep the conversation
going via email• Follow up with people
that took action items• Provide updates to the
group on the current status
• Experienced Consultant, Educator and Family Man
• Passionate about working with people to help them grow personally and professionally
• Tries new approaches himself and share with you what works
About Vadim Mikhailenko
• Subscribe to my YouTube Channel: Soft Skills Training• Like my FaceBook Page:
Soft Skills Training with Vadim Mikhailenko• Join my email list at SoftSkillsTrainingHQ.com• Check out my other training courses• Please leave a review – I read all of them and it keeps
me motivated and helps me with new course ideas
Thank you for your interest
Would you like to learn more – please check out my course on Udemy – “
How to be smart about leading the meeting to drive results
“. And make sure to take advantage of 90% off coupon by clicking the link below or using coupon
STYTB90.
Meetings are not supposed to be boring, ineffective, dreadful or pointless so enroll today and start having meetings that you will love and
enjoy!
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