How to Bid on Formal Contracts Presented by: Debbie Duvernay Procurement Administration April 2012.

How to Bid on Formal Contracts

Presented by: Debbie Duvernay

Procurement AdministrationApril 2012

Presentation Overview

Pre-qualification Requirements on all Formal, Competitively Bid Projects Pre-Bid Phase

– Obtaining Bid Documents (Universal Reprographics)– Advertising (2 Consecutive Weeks) – Pre-Bid Meetings

Preparing and Executing Bidding Documents– Invitation to Bidders

Document 00100 – Invitation to BidInstructions to Bidders Document 00200 – Instructions to Bidders

– Information Available to Bidders Document 00300 - Information Available to Bidders

– Project Directory Document 00310 – Project Directory

– Pre-Bid Meeting Document 00320 - Pre-Bid Meeting (Mandatory) Document 00325 - Pre-Bid Meeting (Not Mandatory)

– Pre-Bid Clarification Document 00330 - Pre-Bid Clarification

– Sealed Bid Requirements Document 00400 - Bid and Acceptance Form (Solid Boarder Document) Document 00410 - Bid Security Form (Solid Boarder Document) Document 00430 - Certification Requirements (Solid Boarder Document) Document 00440 - Subletting and Subcontracting Fair Practices Act (Solid Boarder Document) Document 00460 – Disabled Veteran Business Enterprise (DVBE) (Solid Boarder Document) Document 00480 - Non-Collusion Affidavit (Solid Boarder Document)

Presentation Overview

– Related Documents Document 00600 – Payment Bond (Labor and Material) Document 00605 – Faithful and Performanca Bond Document 00610 – Payment Bond (Off-Site Improvement) Document 00620 – Certificate of Insurance for Hazardous Materials Document 00625 – OWNER’S List of Pre-qualified Asbestos Abatement Subcontractors Document 00650 - Owner Controlled Insurance Program (OCIP) Document 00655 – Small Business Enterprise (SBE) School Facilities Program Document 00660 – Contractor Bond Works Program Document 00675 – Project Stabilization Agreement (PSA) Document 00700 – General Conditions (Meat of the Contract) Document 00800 – Supplementary Conditions (Only way to modify General Conditions) Document 00900 – Addendum Document 00950 – Required Bid Forms (Extra Set Of Required Bid Documents To Be Submitted With Seal Bids)

– Supplemental Bid Forms Subletting and Subcontracting Supplemental Information Letter

– Related Documents for Advertising/Bid/Award Rejection of all Bids Memorandum Cancellation of Bids Memorandum Notice of Intent to Award (NOIA) Notice of Award (NOA) Notice to Proceed (NTP)

Public Bid Opening – Tabulation of Bids (View on LAUSD Website laschools.org?????– Bids are Valid for 60 Days

Section 00001 Title Page

Section 00010 Table of ContentsBIDDING DOCUMENTS

TABLE OF CONTENTS

DIVISION 00 - BIDDING REQUIREMENTS ...................................................................... Number of Pages

00001 Title Page ...................................................................................................................................... 01

00010 Table of Contents. ......................................................................................................................... __

00100 Invitation to Bid ............................................................................................................................ 03

00200 Instructions to Bidders .................................................................................................................. 07

00300 Information Available to Bidders ............................................................................................02

00310 Project Directory ........................................................................................................................... 02

00320 Pre-Bid Meeting (Mandatory) OAR to select Section 00320 or 00325. ................ 01

00325 Pre-Bid Meeting (Not Mandatory) and Delete Section - Not Applicable ................... 01

00330 Pre-Bid Clarification. .................................................................................................................... 01

00400 Bid and Acceptance Form ........................................................................................................... 04

00410 Bid Security Forms ....................................................................................................................... 01

00430 Certification Requirements ........................................................................................................... 05

00440 Subletting and Subcontracting Fair Practices Act List ................................................................ 01

00460 Disabled Veteran Business Enterprises (DVBE) School Facilities Program ...........................01

00480 Non-Collusion Affidavit ............................................................................................................... 01

00600 Payment Bond (Labor and Material) ............................................................................................ 02

00605 Faithful Performance Bond. .....................................................................................................03

00610 Payment Bond (Off-Site Improvement) ...................................................................................01

00615 Faithful Performance Bond (Off-Site Improvement) ...............................................................01

00620 Certificate of Insurance for Hazardous Materials ........................................................................ 01

00625 OWNER’S List of Pre-qualified Asbestos Abatement Subcontractors ...................................... 03

00650 Owner Controlled Insurance Program (OCIP) ........................................................................... 190

00655 Small Business Enterprise (SBE) School Facilities Program ..................................................01

00660 Contractor Bond Works Program ............................................................................................01

00675 Project Stabilization Agreement (PSA)………. .......................................................................... 68

00700 General Conditions ....................................................................................................................... 94

00800 Supplementary Conditions ........................................................................................................... __

00900 Addendum ..................................................................................................................................... 02

00950 Required Bid Forms .................................................................................................................__

DIVISION 01 - GENERAL REQUIREMENTS

01000 Abbreviations, Symbols and Acronyms ....................................................................................... 05

01005 Summary of the Work .................................................................................................................. 03

Section 000110 Table of Contents (New)

Section 00100 Invitation to Bid

Section 00100 Invitation to Bid

Section 00100 Invitation to Bid

Section 00200 Instruction to Bidders

Section 00200 Instruction to Bidders

Section 00200 Instruction to Bidders

Section 00200 Instruction to Bidders

Section 00200 Instruction to Bidders

Section 00200 Instruction to Bidders

Section 00200 Instruction to Bidders

Section 00300 Information Available to Bidders

Section 00300 Information Available to Bidders

Section 00310 Project Directory

Secton 00310 Project Directory

Section 00320 Pre-Bid Meeting (Mandatory)

Section 00325 Pre-Bid Meeting (Not Mandatory)

Section 00330 Pre-Bid Clarification

Section 00400 Bid and Acceptance Form

Must be Included in Sealed Bid Submission

Section 00400 Bid and Acceptance Form

Must be Included in Sealed Bid Submission

Section 00400 Bid and Acceptance Form

Must be Included in Sealed Bid Submission

Section 00400 Bid and Acceptance Form

Must be Included in Sealed Bid Submission

Document 00410 Bid Security Form

Must be Included in Sealed Bid Submission

Document 00430 Certification Requirements

Must be Included in Sealed Bid Submission

Document 00430 Certification Requirements

Must be Included in Sealed Bid Submission

Document 00430 Certification Requirements

Must be Included in Sealed Bid Submission

Document 00430 Certification Requirements

Must be Included in Sealed Bid Submission

Document 00430 Certification Requirements

Must be Included in Sealed Bid Submission

Subletting and Subcontracting Fair Practice Act List

Must be Included in Sealed Bid Submission

Document 00460 DVBE

Must be Included in Sealed Bid Submission (If Applicable)

Document 00480 Non-Collusion Affidavit

Must be Included in Sealed Bid Submission

Section 00600 Payment Bond (Labor and Material)

Document 00605 Faithful Performance Bond

Document 00605 Faithful Performance Bond

Document 00605 Faithful Performance Bond

Document 00610 Payment Bond (Off-Site Improvement)

Document 00615 Faithful Performance Bond (Off-Site Improvement)

Certificate of Insurance for Hazardous Materials(For Matters Not Otherwise Covered By The Owner Controlled Insurance Program

Section 00625 OWNER’S List of Pre-qualified Asbestos Abatement Subcontractors

Section 00625 OWNER’S List of Pre-qualified Asbestos Abatement Subcontractors

Document 00650 Owner Controlled Insurance Program

Document 00650 Owner Controlled Insurance Program

Document 00650 Owner Controlled Insurance Program

Document 00660 Contractor Bond WorksProgram

Document 00675 Project Stabilization Agreement (PSA)

Document 00900 Addenda

Document 00900 Addenda

Section 00950 Required Bid Forms

Subletting and Subcontracting Supplemental Information

Must be Submitted within Five Days from the date of Owner’s Request

Subletting and Subcontracting Supplemental Information

Must be Submitted within Five Days from the date of Owner’s Request

Subletting and Subcontracting Supplemental Information

Must be Submitted within Five Days from the date of Owner’s Request

Related Documents for Adv/Bid/Award – Notice of Intent to Award (Sample)

Related Documents for Adv/Bid/Award – Notice of Intent to Award (Sample)

Related Documents for Adv/Bid/Award – Notice of Award (Sample)

Related Documents for Adv/Bid/Award – Notice to Proceed (Sample)