How NYU Langone Med Center integrated Primavera Unifier and PeopleSoft to enhance budgeting

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How NYU Langone Medical Center is Modernizing Processes

Prepared by:

Jordan Cram

CEO

Enstoa

Session ID#:

@enstoa

Agenda

■ Introducing Enstoa

■ NYU Langone Medical Center Introduction

■ The Business Needs of the Medical Center

■ Plan

■ 1:1 Interview Findings

■ Primavera Unifier Implementation

■ Q&A

Primavera Unifier and Enstoa

Healthcare | Higher Education | Energy & Resources | Construction | Power & Utilities | Infrastructure | Real Estate | Retail

125+years of experience

40+clients served

90day Sprint™

Primavera P6 Team Member

Healthcare Capital Projects Delivery

NYU Langone Medical Center Business Needs

Speed in Delivering Clinical Solutions

Evaluate more clinical delivery options, complete

projects with reliable scope and timeliness,

manage inevitable scope change.

Resource Efficiency

Eliminate time lost to separate data silos, manual

processes, duplication of data, multiple sources of

the truth.

Design and Construction Collaboration

Support vendor contract adherence and consistent

vendor management across projects.

Governance and Audit Compliance

Enforce compliance with procedures and provide

drill-down clarity into bids, PO’s, change orders,

and invoices.

Decrease Key Personnel Turnover Risk

Minimizes impact of turnover through process

automation, standardization, and development of

centralized project database

Regulatory Compliance

Automates reporting aligned with government

requirements.

1:1 Interviews

In March 2014, Enstoa conducted over 70 interviews with representatives across

departments at the Medical Center.

1:1 Interviews

Clinical Engineering

Environmental Health & Safety

External Vendors

Facilities Operations

Finance & Administration

General Counsel

Internal Audit

Kimmel Program

MCIT

RED+F Project Support Office

Real Estate and Housing

RED+F Fin & Admin

Risk Management

Supply Chain Management

Project Planning, Design & Construction

■ A streamlined system

■ Take the noise out of

the transactions

■ No more dual

approvals

■ Processes unburdened,

documented and

understood

Modernize

Project Scope Overview

Oracle Primavera

■ Visibility Across the

Entire Lifecycle

■ Automated Processes

with Easy-to-Use

Workflows

■ Integrated with

Analytics and ERP

Unifier Business Process

■ Drives standardization across the organization

■ Provides transparency of project activities and cost position

Purpose-built Business Process Automation

Business Process = Form + Workflow

Project Cost Sheet

A breakdown of the project by codes often called the WBS (work

breakdown structure) form the ROWS of the Project Cost Sheet

<<< Columns >>>

ROWS

Across the top are the

COLUMNS usually having the

same name as each BP

Holistic Cost View of a Contract

Unifier provides a holistic cost view of a contract with its Query Based

Tabs that show cost records related to the Contract, including:

Automatic Cash Flow with P6 Integration

Many clients integrate Unifier with P6 to automatically pull in dates,

which can drive the calculation of s-curves for forecasts

Panoptra

Project Summary ReportAudience:

Portfolio managers, project leadership,

business unit managers, internal clients

Purpose:

One-line project summary of whether projects

are within budget and on schedule. Red,

yellow, green highlights indicate variance

levels.

Use:

Emailed or printed and delivered to

senior management to convey project

schedule and cost status. Also used in

PM review meetings if Project Managers

oversee multiple projects.

Executive Project Status ReportAudience:

Project managers, senior management,

executives

Purpose:

Portfolio view by project of project health

(cost and schedule). High level summary on

cost and schedule with trending indicators.

Use:

Used in project coordination and status

meetings. The report is also highly

formatted and suitable to distribute via

email or hardcopy to management.

Vendor PerformanceAudience:

Contracts and procurement team, PMO,

project portfolio management

Purpose:

A snapshot of how vendors have performed

over time across various projects. View

vendor loading to understand workload

distribution.

Use:

Used in the bidding phase to evaluate

historical performance and current project

loading. Also used periodically to

analyze how vendors are performing

across the portfolio.

Q&AWe appreciate your feedback and insight