Transcript
ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
FB60 - XK01 - Create Vendor MasterInvoice
Functionality
You post accounting data for vendors in Accounts Payable. From there, the data is sorted by vendor and made available to other areas such as the purchasing system. When you post data in Accounts Payable, the system creates a document and passes the data entered to the general ledger. General ledger accounts are then updated according to the transaction concerned (payable, down payment, and so on).
Scenario
We have received an invoice with VAT from one of our vendors. This invoice has to be posted into FI.
Requirements
Created and approved vendor finance master data.
Menu Path Accounting Financial Accounting Accounts Payable Document entry FB60 - Invoice
Transaction Code FB60
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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
1. Double click on FB60 – Invoice
Document Header
2. Enter the values in the document header:
Field Name Field Description Values
Vendor Code identifying the vendor account. The vendor number will be created by the system
Example: 100140
Invoice date Code Specifies the issue date of the original document
Example: 01.10.2010
Posting Date Code: The fiscal year and the period for which an update of the accounts specified in the document or cost elements is made, are derived from the posting date
Example: 12.10.2010
Reference Code: The reference document number can contain the document number of the business partner, but a different entry can also be made
Example: Testen
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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Field Name Field Description Values
Amount Code: Total of the invoice
Example: 1000
Calculate tax Code: If you select this field, the system calculates the taxes automatically during simulation or posting
Example:
Tax code Code: The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.
Example: A6
3. Line items
4. Enter the values on item level:
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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Field Name Field Description Values
G/L AccountCode: This field contains the number of the G/L account to which the transaction figures are updated.
Example: 6100020000
Amount in doc.curr.
Code: - Line item amount in document currency.- During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered
Example: * + enter
WBS element Code: Key identifying a WBS element
Example: APOLLO1
5. Click on the button or F9 to simulate the posting of the document.
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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
6. You can look at the item entry by clicking on the line item and then on the button
7. You can look at the calculation of the taxes by clicking on the button
8. Go back to you initial screen and save your entries
Click on the back-button
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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
You get on information screen
Click on the continue button
And post the invoice by clicking on the Save-button
At the bottom of the screen you get the message that the invoice is booked
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