ExESS Listed Substances Detection for Substances, Mixtures and Articles 20 october 2011ExESS for Listed Substance Detection1.

ExESS Listed Substances Detection for

Substances, Mixtures and Articles

20 october 2011 ExESS for Listed Substance Detection 1

What is ExESS

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What is ExESS

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ExESS is an IT tool to collect Substances, Mixtures and Articles to support Regulatory and business related

reporting, calculation and compliancy checks for Chemicals, called

“ CHEMICALS MANAGEMENT “

As the ExESS database can collect information on Substances, Mixture compositions and Article BOM structures, it is

possible to detect listed substances from any inventory or regulatory database based on unique identifiers as : CAS nr,

EC numbers, categories or chemical characteristics

ExESS , modular approach

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Basic concept to detect listed substances

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Step 1 : Collect Substance Inventory lists in ExESSStep 2 : Collect Substances, Mixtures or BOM of Articles in the ExESS operational database Step 3 : Recognize Substances in the collected InventoriesStep 4 : Identify Mixtures with recognized listed SubstancesIf required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting

Step 5 : Identify Articles with recognized listed SubstancesIf required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting

Step 6 : Reporting/presentation/communication

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Concept Volume Tracking for SVHC in Articles

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Step 1 : For each article with BOM in ExESS? The trade volumes must be entered. Step 2 : For each Substance and particularly black listed or SVHC should be reported in the total Tonnage bandStep 3 : Agreements on presentation/Pivot table flexibility etc…should be defined

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% ww for substances in BOMS for all related LE (manufactoring or Importing )

IMPLEMENTED ALWAYS BASED ON SPECIFICATIONS AGREED WITH THE EXESS CUSTOMER

Inventories with Listed Substances

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• Inventory lists of substances can be added in ExESS• Inventory lists can be linked with ExESS (Qualisys, LOLI, LISAM libraries, other …)• Specific lists of Substances can be added and/or created in ExESS by the user• Presence of specific substance types can be flagged

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INPUT BY INDIVIDUAL LIST SUMMARIES, LIBRARIES, EXT DATABASE OR WEBLINK

Screenshots

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Screenshots

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AvailableInventory databases

Link with regulatory databases

Screenshots

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Inventories made by the client

Substance, Mixture and Article list

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Substance, Mixture and Article list

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Substance, Mixture and Article list

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Entering article composition

information in ExESS by suppliers via

internet

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COMPANY ARTICLE LIST

Enter article composition,

Recognize listed Substances

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Listed Substances in the operational database can be detected and activate a boolean flag

e.g. based on CAS number

Identify Mixtures with listed Substances

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Listed Substances in Mixtures are detected and a flag is set on Mixture level

Identify Mixtures with listed Substances

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Listed Substances in Mixtures are detected and detection flags are set with additional logic/rules if needed

Identify Articles with listed Substances

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Listed Substances in Articles, with calculated % ww

Different types of reporting

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• Regulatory status reporting• SDS section 15• Confirmation letter for article and mixture , containing listed Substances (REACH SVHC, Food Contact, RoHS, WEEE, other, ….

REPORTING BASED ON WORD TEMPLATESOR

EXCEL EXPORTS

Report examples

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Extra for SVHC management , ExESS includes

• Article and Product composition• REACH candidate list• Detection of Candidate SVHC’s in Articles and Products• SVHC declaration letter• Communication link with PUBLICHEM

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What is PUBLICHEM ?

• PUBLICHEM is a web solution to distribute documents through the worldwide net :

• (M)SDS distribution • ES and e-SDS communication • SVHC declaration management• All other documents• …

for SVHC management , PUBLICHEM includes • Link with ExESS and tracking in/out information• Distribution of SVHC declaration to customers/clients• Downloading SVHC information letters

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The SVHC management concept

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ExESS database

REACH SVHC SCCPUBLICHEM

(web application)

Actors

Communication tool

Article/productDatabase

ExESS could be linked with logistic systems to

synchronise info on sites, suppliers, article codes, etc

ExESS consists of :

Articles, Products, SVHC lists, other Chemical lists, REACH rules, Calculation w/w percentage

of SVHC in articles, compositions, …

Suppliers Internal actors COMPANY SVHC Letters to clients

PUBLICHEM : more via WEB

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Communicatieweb tool

Legislation : communication SCC

• cfr. art 33 - communicatieplicht indien een voorwerp een stof bevat uit de kandidaatlijst in een concentratie > 0.1%

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Legislation : notification

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Legislation : authorization

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Stepwise approach in ExESS (1)

• Collection of articles and preparations• Collection of composition• Create in ExESS and PUBLICHEM the article/preparation relation with the customer/client• ExESS includes the REACH Candidate list

• 15 products today, soon enlarged with 15 and 7 are candidate for Annex XIV

• Stepwise database analysis• Search for SVHC from the list• Presentation of Articles and Preparations (trade products)• Filter on 0,1% ww or other• Reporting/filtering/other

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Stepwise approach in ExESS (2)

• Activate for the selected article or mixture the SVHC confirmation letter and link with PUBLICHEM• When the article/preparation – customer link exists in PUBLICHEM, the customer receives an email with the letter. • On request, the customer can download the SVHC confirmation letter

• For notification : Also volume calculation (> 1 t/yr)

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SVHC in ExESS (2)

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Article/product SVHC component% ww

SVHC in ExESS (3)

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Generation of the articleSVHC confirmation letter

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PUBLICHEM : add/download SVHC information

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Implementation cost aspects

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Step 1 : Define the required users, licenses and Inventory lists in ExESS (can be related with Regions)Step 2 : Collect Substances, Mixtures or BOM of Articles in the ExESS operational database (ERP interfacing or other links)

Step 3 : Recognize Substances in the collected InventoriesStep 4 : Identify Mixtures with recognized listed SubstancesIf required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting = Rather standard

Step 5 : Identify Articles with recognized listed SubstancesIf required, calculate the %ww of the present listed substances or other parameters important for mandatory reporting = ExESS customization or parametrisation

Step 6 : Reporting/presentation/communicationCreation of reports and potentially web based services

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Implementation cost aspects

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• Software cost (users, licenses, regions, databases)• Interface cost or import templates (data input, data output, result distribution )• Parameterization cost (BOM structure, reports, communication)• Training • Maintenance/renting

Volume Tracking of SVHC in Articles

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% ww for substances in BOMS for all related LE (manufactoring or Importing )

IMPLEMENTED ALWAYS BASED ON SPECIFICATIONS AGREED WITH THE EXESS CUSTOMER

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ExESS, more with less

Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation

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