EXCEL PART 2. Chart Elements Chart Title Plot Area Data Marker X AxesCategory Name Y axes.
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EXCEL PART 2
Chart Elements
SALES CHART
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SALES
Clothing
Hard Goods
Total Sales
Chart Title
Plot Area
Data Marker
X AxesCategory Name
Y axes
CHART TYPES Most common two chart types are: 3-D Charts : three axes X, Y and Z
( allows you to compare data within a series more easily)
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JAN MAR MAY TOTAL
SALES
Clothing
Hard Goods
Total Sales
Chart Types Other is Pie chart : no axes,
worksheet data is displayed as slices
Advertising Chart
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Selecting Data to Chart From your Sales Data - Select A4 through H4 - Hold Down (ctrl) - Select A8 through H8
Click on Chart icon
Selected default chart type
Selected sub-typeand description
Click Next
Sample chart
Controls chart orientation
Selected range
Click Next
Default chart title
Replace the default title in the Chart Title text box with ‘1999 First Term Sales Data’
In the Category(X) Axis text box enters Months and in the Value(Y) Axis text box enter Costs
Click Next
Here you specify where you want the chart displayed in
the worksheet.A chart can be displayed in
a separateChart sheet or as an object in
an existingsheet
Click Finish
Selected chart element
Selection handles
Embedded chart is a selected object
Moving and Sizing a Chart
You can resize the chart by pointing to the handles of the chart and dragging to object right-left-up-down.
Changing the Type of Chart
Right click on the chart Choose Chart Type
Moving the Legend
Legend Box
Legend box is surrounded by selection handles, this means it will be affected by any changes you make
To identify the objects within the Legend group, point to each line in the legend to see Screen Tip
To modify the legends: Right click on Legend Box Choose Format Legend
Choose Bottom Click OK
Formatting Chart
Right click on the object Choose Format Chart Area
Select desired fill color Click Fill Effects
Choose Pattern Change the Foreground to black From the Patten palette, select a
pattern of your choice Click OK twice
Adding Text Box and Arrows
Click Drawing Click Text Box Move your mouse pointer to
desired place and left click on it
Text Box button
Text Box
Right click on the Text box Choose Edit Text Write “Monthly sales” Resize the text box if necessary via
its handles
Adding Arrows to Chart
Click Arrow To draw the arrow, click on the left
edge of the text box and drag it to JUN
Creating Pie Charts
From the worksheet, choose Expense data
Click Chart From Chart Type choose Pie Press Next Change the Chart title to
EXPENSES
From Data Labels Choose “Show label and percent” Click next Click Finish
USING the IF Function
SYMBOL MEANING = Equal to < Less Than > Greater Than <= Less than or equal to >= Greater than or equal to <> Not Equal to NOT Logical NOT OR Logical OR AND Logical AND
Add a Status column to our worksheet to I4
Status column will modify I6 and I7 It will compare each of H6 and H7
values with H8. IF any of the values is smaller then
50% of H8 then it will get OK , otherwise NOT OK
First we must enter the formula to calculate Status value
Move to I6 Click Paste Function Select IF Click OK
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