ESE Data Initiatives District, School and Charter School Leaders Bob Bickerton, Associate Commissioner Jessica Perez-Rosello, CIO May 2009.

ESE Data Initiatives

District, School and Charter School LeadersBob Bickerton, Associate Commissioner

Jessica Perez-Rosello, CIOMay 2009

Agenda

• Purpose of 2 New Data Initiatives• SIMS Expansion• SIF (Schools Interoperability Framework)• Next Steps

Why?

If we are going to continue to improve the education of students in Massachusetts we must have an expanded data set to help districts, educators and policy makers answer critical questions.

In meeting this goal, we must find ways to provide efficient systems to collect and report a growing body of student and staff information.

The Missing Data Link

• SIMS = valuable student information• EPIMS = valuable staffing and instructional

settings (e.g., “classes”) information• What is missing:

– ability to better understand what is happening in the classroom at the student level

– ability to analyze the impact of investments from educator preparation to student instruction.

National Perspective

• Title IIA – analysis requires reporting the rate of HQ educators teaching low-income students

• ARRA Fiscal Stabilization Funds – Governors Assurances

• 19 States currently have the ability to link student and teacher data and analyze data at the classroom level

• Massachusetts is one step away from answers to key policy and program evaluation questions

Critical Unanswered Questions• Which courses are students enrolled in?• What is the effect of class size and teacher student load

on student performance?• What is the average class size in MA?• What is the course completion rate and what

grades/marks are awarded to students?• How does this success relate to performance on other

measures like MCAS, readiness for college and/or for work?

• Which instructional models (i.e. - curriculum, school schedules) are most successful?

• Which teacher preparation programs are most effective?

District Data Analysis

• Some districts are trying to do this level of analysis on their own with local data in the Education Data Warehouse– This can require a substantial effort – Benefits limited to one district at a time– Analysis should be available for all

districts to use

Possible Report

MCAS Scaled Score and Grade Comparison Mrs. Johnson's 7th Grade Math Class

200

210

220

230

240

250

260

270

280

Grade 6 Math Mark

Gra

de

6 M

CA

S M

ath

Sc

ale

d S

co

re

A B C D F

Possible Report

  Math English Science History

School Avg. Class Size

Avg. Class Size

Avg. Class Size

Avg. Class Size

Taft 19.0 22.0 25.0 25.0

Jefferson 22.0 23.0 28.0 24.0

Adams 20.0 23.5 26.0 23.5

Lincoln 21.5 26.0 24.0 26.5

Kennedy 24.0 25.0 28.0 25.5

Johnson 24.5 25.0 29.0 24.0

Possible Report

Percentage of Low-Income Students Being Taught by Highly Qualified Teachers

50

60

70

80

90

100

Hig

hly

Qu

ali

fied

Perc

en

tag

e

Low-Income

Non Low-Income

Two Data Collection Initiatives to Support Decision Making

• SIMS Expansion– collect student course information

• Schools Interoperability Framework (SIF) – new technology to reduce reporting

burden

2009 – 2011SIMS Expansion Project

• Add student course level information to the October 2010 SIMS collection

• Add the capability to also collect student completion and grades/marks in October 2011

• Student and educator data will be linked in the Education Data Warehouse for data analysis

• Standard reports provided for district analysis

SIMS Expansion Project Timeline

Hi Level Design

Complete5/30/09Project

Kickoff

Regional Information Sessions

Data Collection

Pilot Release 3/1/10

Collaboration begins with

Pilot Districts

Statewide Collection 10/01/10

Pilot Data

Loaded into DW

Application Enhancements

Completed

Pilot Information

Delivery

OctSeptAugJulyJuneMayAprMarFebJanDecNovOctSeptAugJulyJuneMayApril

Development & Testing

Completed

2010

SIMS Expansion Goals• Gather student course information in October 2010,

course completion and grades/marks in SY 2011 - 2012

• Load the information into the Education Warehouse providing valuable analytical tools

• Align the ESE data collection systems more closely with the LEA data systems– Improve the collection method of HQT status to

minimize reporting burden at the local level– Additional EPIMS Collections

• Improve the coordination of SIMS / EPIMS data collection by establishing the District Data Coordinator role

One Proposed View ofSIMS Expansion Project

SIMS 52Student

ScheduleEPIMS Staff

Roster

EPIMS Work

Assignment

Current Version with HQ

Proposed EPIMS Work Assignment

Modified Version with out HQ

OR

Modified HQT

Information provided based on prior HQT

reporting

Remains the same New

Remains the same

New

SIMS Expansion Project Questions?

SIF Implementation

SIF Collection Effort Goals

• Introduce new technology • Schools Interoperability Framework (SIF)

– $6M USED Longitudinal Data Systems Grant

– Automate the delivery of data from districts to ESE

– Move towards a less labor intensive, more transactional data model

– Minimize district reporting burden

Long Range Vision to Minimize LEA Data Collection Efforts

• District systems are upgraded to be SIF compliant

• Department systems are able to automatically retrieve the required data elements from district (SIF) systems with less LEA staff time

• More timely data is organized and loaded into EDW for immediate use by teachers, school and district leaders, and ESE

What is the SIF Specification?

• Not a product, but a technical blueprint for pK-12 software.• Document that defines

accepted rules• Describes the data (what)

+ infrastructure (how)• Provides a complete set of

rules from start to finish

• Manages data within the pK-12 environment

• Enables diverse applications to interact and share data

SIF Zones Concepts• Logical grouping of

applications, agents, and ZIS• Highly flexible and scalable

Library Automation

FoodServices

Student Information System

Network Account

Transportation

Student Information System

• No predefined size or structure… specific to your implementation

District Zone

State Zone

• Grant Funding available for vertical agent development

• Other agents available for local systems

SIF Resources• SIF Association

– Non-profit organization– Members include vendors, local school

districts and state education organizations

– www.sifinfo.org. – Schools FAQ -

http://www.sifinfo.org/us/school-faq.asp. – Vendor Information

• http://certification.sifinfo.org/cert_prodlist.tpl.

What are the Benefits of SIF?

Student and Parent see improved timeliness of service and accurate school data across all systems.

District IT Departments report a reduction in support costs and large cost savings by using existing applications and infrastructure.

Schools & Districts Regional Service Centers & States

Policy Makers gain real time access to data for critical decision making.

Reduction in the SIMS/EPIMS reporting burdens placed on districts.

Vendors and Consultants

Developers recognize a decrease in development time and less “tailored” development.

Sales and Marketing identify the formation of partnerships, international opportunities and greater response to the end user community.

Proposed SIF Project TimelineHi Level Design

Complete9/30/09

Regional Information Sessions

SIF Pilot Release – Phase 1

District Grant Announcement

Application Enhancements

Completed

OctSeptAugJulyJuneMayAprMarFebJanDecNovOctSeptAugJulyJuneMayApril

Development & Testing

Completed

2010SIF

Architecture available

SIF Pilot Release – Phase 2

SummaryTwo Data Collection Initiatives

• SIMS Expansion– Project underway– Will impact all districts in October 2010

• SIF– Project to begin in May 2009– Grant opportunity for estimated 30 – 40

districts

Next Steps

• District Surveys– Gather additional SIS and HR system

information– SIMS Expansion Pilot district volunteers– Strongly recommend identifying a

District Data Coordinator• Available soon in Directory Administration

• ESE begin collaboration with Pilot Districts on SIMS Expansion Project

• ESE & Districts outreach to SIS and HR vendors

SummaryTwo Data Collection Initiatives

OctSeptAugJulyJuneMayAprMarFebJanDecNovOctSeptAugJulyJuneMayApril

2010

SIMS Expansion

Development with Pilot Districts

ESE/Vendor Conversations

Pilot data to EDW Statewide Collection

SIF Technology

Grant Process SIF ArchitectureCollaboration & Pilot w/ Grant Districts

Pilot Collection

Contact Information

• Jessica Perez-Rossello, CIO781-338-6891jperez-rossello@doe.mass.edu

• Helene Bettencourt, Manager of Data Collection781-338-3639hbettencourt@doe.mass.edu

• Maryann Donie, Data Collection Support Supervisor781-338-6802mdonie@doe.mass.edu