ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL · 2018. 12. 4. · The Environmental Management System (EMS) covers the buildings and land shown in the site plans found in Records/Environmental
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CHANGES TO THE ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Ver. REASON FOR THE CHANGE Date
1.0 Created as part of Gold phase January 2012
1.1 Updated for platinum phase October 2012
2.0 Change of scope and specification of Document Management System
Inclusion of section describing EMS Review team within 3.1 Resources,
roles responsibility and authority.
January 2013
2.1 Update scope of EMS and addition of ‘Promoting Sustainable Food’
OCP –
September 2013
2.2 Change of legislation advisor to CEDREC; withdrawal of OCP 3.6.20
and inclusion of OCP’s 3.6.23 through to 3.6.27; insert updated
governance structure (Fig 2); insertion of separate section 3.5 to match
EMS.
October 2014
2.3 Updates throughout to reflect current practices and terminology January 2016
2.4 Updated to comply ISO14001:2015 and to reflect current practice January 2017
2018.1 Updated governance structure diagram (Fig 2) March 2018
ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL
Author: Peter Rands, Director of Sustainability Development
Approved by: EMS Working Group
Date: March 2018
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Updated 4.3 ‘Objectives, targets & programmes’ to ‘Governance,
Objectives and Targets’, and all other references
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INDEX
A. SCOPE 3
B. NORMATIVE REFERENCES 3
C. TERMS AND DEFINITIONS 4
D. ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS 7
1. PLANNING 8
2. SUPPORT & OPERATION 8
2.1 Resources, roles & responsibilities 8
2.2 Competence, Training & Awareness 11
2.3 Communication 11
2.4 Documentation 11
2.5 Control of documents 14
2.6 Operational control 14
2.7 Emergency prep & response 14
3. PERFORMANCE EVALUATION
3.1 Monitoring and measurement 15
3.2 Evaluation of compliance 15
3.3 Nonconformity, corrective action and preventative action 15
3.4 Control of records 15
3.5 Internal audit 15
3.6 Management review 16
4. IMPROVEMENT 16
4.1 Legal & other requirements 16
4.2 Environmental aspects 16
4.3 Governance, objectives and targets 16
4.4 Environmental policy 17
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The aim of the Environmental Management System Manual (EMS Manual) is to explain
the core elements of the EMS and their interaction. The EMS Manual contains
information on the Canterbury Christ Church University’s activities, products and
services and the organisation’s management structure. It also acts as an index for
locating key documents (e.g. procedures) in accordance with the specifications of the
Scheme and ISO 14001. The EMS Manual shows the organisation’s capacity to comply
with its environmental policy and, along with supporting documents, serves as an
internal reference for staff.
A. SCOPE
The University is based in the historic city of Canterbury, with three other locations
throughout the beautiful county of Kent, being:
Medway Campus, Chatham Maritime
Broadstairs Campus, Broadstairs (Closing summer 2018)
Salomons Centre, Meadow Road, Tunbridge Wells
The scope of the EMS is that of a multi-site organisation encompassing campus
network sites at Broadstairs, Medway and Tunbridge Wells in addition to the
Canterbury Campus. The former prison grounds purchased in 2014 are considered
within the scope of the EMS as far as the university is able to control and influence
operations within the site and its development via the master-planning process.
The Environmental Management System (EMS) covers the buildings and land shown in
the site plans found in Records/Environmental history & plan of sites. The organisation
occupies some 55 buildings at 3 campuses. It has 1,700 employees and nearly 17,000
students.
University offers excellent teaching facilities in unique and inspiring locations. It is the
largest centre of higher education in Kent for the public services; notably teacher
training, nursing, policing, health and social care, and a significant provider of
programmes in a wide range of academic and professional areas.
More information about the University can be found on the website at:
http://www.canterbury.ac.uk/about-us/about-us.aspx
B. NORMATIVE REFERENCES
The EMS Manual has been written following the requirements of an EMS taking into
consideration the guidelines contained in regulations: EN ISO 14001:2015
“Environmental management systems – Requirements with guidance for use” and “BS
EN ISO 14004:2016 Environmental management systems – General guidelines on
implementation”.
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C. TERMS AND DEFINITIONS
The definitions for the most frequently used terms used in the EMS documentation:
Terms related to planning
- Environment
Surroundings in which an organization operates, including air, water, land,
natural resources, flora, fauna, humans and their interrelationships
Surroundings can extend from within an organization to the local, regional and
global system. Surroundings can be described in terms of biodiversity,
ecosystems, climate or other characteristics.
- Environmental aspect
Element of an organization’s activities or products or services that interacts or
can interact with the environment An environmental aspect can cause (an)
environmental impact(s). A significant environmental aspect is one that has or
can have one or more significant environmental impact(s). Significant
environmental aspects are determined by the organization applying one or more criteria.
- Environmental condition
State or characteristic of the environment as determined at a certain point in
time
- Environmental impact
Change to the environment, whether adverse or beneficial, wholly or partially
resulting from an organization’s environmental aspects
- Objective
Result to be achieved. An objective can be strategic, tactical, or operational.
Objectives can relate to different disciplines (such as financial, health and safety,
and environmental goals) and can apply at different levels (such as strategic,
organization-wide, project, product, service and process. An objective can be
expressed in other ways, e.g. as an intended outcome, a purpose, an
operational criterion, as an environmental objective, or by the use of other
words with similar meaning (e.g. aim, goal, or target).
- Environmental objective
Objective set by the organization consistent with its environmental policy
- Prevention of pollution
Use of processes, practices, techniques, materials, products, services or energy
to avoid, reduce or control (separately or in combination) the creation,
emission or discharge of any type of pollutant or waste, in order to reduce
adverse environmental impacts. Prevention of pollution can include source
reduction or elimination; process, product or service changes; efficient use of
resources; material and energy substitution; reuse; recovery; recycling,
reclamation; or treatment.
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- Requirement
need or expectation that is stated, generally implied or obligatory. “Generally
implied” means that it is custom or common practice for the organization and
interested parties that the need or expectation under consideration is implied.
A specified requirement is one that is stated, for example in documented information. Requirements other than legal requirements become obligatory
when the organization decides to comply with them.
- Compliance obligations (preferred term)
legal requirements that an organization has to comply with and other
requirements that an organization has to or chooses to comply with.
Compliance obligations are related to the environmental management system.
Compliance obligations can arise from mandatory requirements, such as
applicable laws and regulations, or voluntary commitments, such as
organizational and industry standards, contractual relationships, codes of
practice and agreements with community groups or non-governmental
organizations.
- Risk
effect of uncertainty. An effect is a deviation from the expected — positive or
negative. Uncertainty is the state, even partial, of deficiency of information
related to, understanding or knowledge of, an event, its consequence, or
likelihood. Risk is often characterized by reference to potential “events” (as
defined in ISO Guide 73:2009, 3.5.1.3) and “consequences” (as defined in ISO
Guide 73:2009, 3.6.1.3), or a combination of these. Risk is often expressed in
terms of a combination of the consequences of an event (including changes in
circumstances) and the associated “likelihood” (as defined in ISO Guide
73:2009, 3.6.1.1) of occurrence.
- Risks and Opportunities
Potential adverse effects (threats) and potential beneficial effects
(opportunities)
Terms related to support and operation
- Competence
Ability to apply knowledge and skills to achieve intended results
- Documented information
Information required to be controlled and maintained by an organisation and
the medium on which it is contained. Documented information can be in any format and media, and from any source. Documented information can refer to:
o The environmental management system, including related processes,
o Information created in order for the organization to operate (can be
referred to as documentation),
o Evidence of results achieved (can be referred to as records).
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- Life cycle
Consecutive and interlinked stages of a product (or service) system, from raw
material acquisition or generation from natural resources to final disposal. The
life cycle stages include: acquisition of raw materials, design, production,
transportation/ delivery, use, end-of-life treatment and final disposal.
- Outsource (verb)
Make an arrangement where an external organization performs part of an
organization’s function or process. An external organization is outside the
scope of the management system, although the outsourced function or process
is within the scope.
- Process
Set of interrelated or interacting activities which transforms inputs into
outputs. A process can be documented or not.
Terms related to performance evaluation and improvement
- Audit
Systematic, independent and documented process for obtaining audit evidence
and evaluating it objectively to determine the extent to which the audit criteria
are fulfilled. An internal audit is conducted by the organization itself, or by an
external party on its behalf. Note 2 to entry: An audit can be a combined audit
(combining two or more disciplines). Independence can be demonstrated by
the freedom from responsibility for the activity being audited or freedom from
bias and conflict of interest.
“Audit evidence” consists of records, statements of fact or other information
which are relevant to the audit criteria and are verifiable; and “audit criteria”
are the set of policies, procedures or requirements used as a reference against
which audit evidence is compared, as defined in ISO 19011:2011, 3.3 and 3.2
respectively.
- Conformity
Fulfilment of a requirement
- Nonconformity
Non-fulfilment of a requirement. Nonconformity relates to requirements in
ISO 14001:2015 and additional environmental management system
requirements that an organization establishes for itself.
- Corrective action
Action to eliminate the cause of a nonconformity and to prevent recurrence
- Continual improvement
Recurring activity to enhance performance. Enhancing performance relates to
the use of the environmental management system to enhance environmental
performance consistent with the organization’s environmental policy. The
activity need not take place in all areas simultaneously, or without interruption.
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- Effectiveness
Extent to which planned activities are realized and planned results achieved
- Indicator
Measurable representation of the condition or status of operations,
management or conditions
- Monitoring
Determining the status of a system, a process or an activity. To determine the
status, there might be a need to check, supervise or critically observe.
- Measurement
Process to determine a value
- Performance
Measurable result. Performance can relate either to quantitative or qualitative
findings. Performance can relate to the management of activities, processes,
products (including services), systems or organizations.
- Environmental performance
Performance related to the management of environmental aspects. For an
environmental management system, results can be measured against the
organization’s environmental policy, environmental objectives or other criteria,
using indicators.
D. ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS
The EMS is fully functional and meets the following requirements:
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- Planning
The organisation has secured senior management endorsement of the
Environmental Policy and resources are made available for the implementation
of the EMS. An initial baseline environmental review is conducted to investigate
current activities and associated impacts. Training needs are identified and activities are initiated.
- Support and Operation
Resources are in place and roles, responsibility and authority are assigned.
Training is conducted and competence assessed, communication is addressed
and all EMS documentation is controlled. Operations are also controlled and a
clear emergency preparedness and response programme is in operation.
- Performance Evaluation
Audit procedures are in place to verify that the environmental policy and the
objectives and targets are being fulfilled. Non-conformities are identified and
corrective and preventive actions implemented. Top management check, at
planned intervals, that the EMS is functioning effectively and that continual
improvement is being achieved, risks and opportunities are identified and
addressed.
- Improvement
The organisation’s environmental aspects and compliance obligations are
identified and environmental programmes established to meet the objectives
and targets set. The environmental policy gives the organisation’s commitment
to compliance with legal and other requirements, continual environmental
improvement and committing to going above and beyond the simple prevention
of pollution in a public statement.
1. PLANNING
Procedure 1.1.1 General requirements; explains how to establish, document,
implement, maintain and continually improve the university’s EMS in accordance with
the requirements of the International Standard EN ISO 14001:2015. It explains how
the organisation meets the requirements of the standard. It defines and documents the
scope of the EMS.
2. SUPPORT & OPERATION
2.1 Resources, roles responsibility and authority
Procedure 2.1.1 Resources, roles, responsibility & authority; explains the method used to assign roles, responsibility and authority. The individuals and committees
responsible for implementing the EMS are shown in fig.1. An overview of the whole
Sustainability governance structure is shown in fig.2. The details of the roles and
responsibilities associated with the EMS are as follows:
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Fig. 1: A flow chart showing those responsible for the organisation’s EMS.
Key Operational Managers and Staff
Management Review Committee
(Sustainability Strategic Management Group)
EMS Working Group
All Relevant Staff
Suppliers/Contractors
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Fig. 2: The Sustainability governance structure.
Leadership - Sustainability Strategic Management Group (Top managers and the EMS
Manager)
- Maintain oversight of accountability for the effectiveness of the EMS
- Ensure the integration of the environmental management system requirements into
the university’s business processes;
- Communicating the importance of effective environmental management and of
conforming to the environmental management system requirements
- Secure the resources required to maintain the EMS.
- Ensure the EMS is established, implemented and maintained.
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- Monitor the performance of the EMS.
- Establish, review and revise the organisation’s environmental policy, objectives and
other elements of the EMS.
- Directing and supporting persons to contribute to the effectiveness of the
environmental management system;
- Promoting continual improvement;
- Supporting other relevant management roles to demonstrate their leadership as it
applies to their areas of responsibility.
- Identify and act upon Risks and Opportunities
EMS Manager and EMS Coordinator
- Represent the environmental programme at Sustainability Strategic Management
Group meetings.
- Coordinate and lead the membership of the institution’s Sustainability governance
structure.
- Identifies and prioritises environmental aspects and impacts.
- Coordinate the setting of objectives and targets through relevant Working Groups
of the SSMG.
- Ensures that appropriate roles, responsibility and authority are assigned.
- Assists in the identification and delivery of environmental training
- Provides internal and external communications.
- Compiles, updates, approves, controls, stores and distributes documents related to
the EMS
- Ensures all relevant legislation and requirements are identified, listed and updated.
- Maintains a check on whether institution complies with relevant legislation and
requirements via the internal audit process and OCP development.
- Organises the programme of internal audits and management reviews.
- Ensures internal EMS auditors are appropriately trained.
- Reports to the Sustainability Strategic Management Group on the functioning of the
EMS.
- Revises procedures, instructions and other EMS documentation.
- Coordinates external audits as required.
EMS Working Group
This group comprises the EMS Manager, EMS Coordinator, Lead Internal Auditor and
any other auditors that are available
The team meets on a regular basis to:
- Discuss the implementation and maintenance of the EMS.
- Devise and promote initiatives to inform interested parties about the EMS.
Sustainability Strategic Management Group
This group comprises the EMS Manager, the chairs of all working groups, and other
relevant senior managers (e.g. the Director of Marketing and the Director of Finance).
It meets 4 times per year, including once as the EMS Management review committee.
Staff
Specific staff will:
- Liaise with suppliers and contractors to ensure that they meet the organisation’s
environmental requirements.
- Provide the EMS Manager and the EMS Working Group with appropriate
operational control records.
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Suppliers/Contractors Providing Outsourced Processes
- The organisation’s suppliers/contractors should satisfy the Responsible Persons and
key operational staff, who are able to control and influence them, that they are
conforming to the relevant legislative and other requirements.
- Provide the key management and operational staff with appropriate operational
control records.
The Responsible Persons communicate the description of roles and responsibilities to
all relevant staff through annual appraisals. All signed descriptions of the roles and
responsibilities, and appraisal documents are then stored by the relevant manager
within their own confidential filing system.
2.2 Competence, training and awareness
Procedure 2.2.1 Competence, training and awareness; explains how environmental
training is managed. The EMS Manager and individuals within the EMS Working Group
identifies people performing tasks for, or on behalf of, the institution that have the
potential to cause significant environmental impacts. This includes those associated
with the institution’s environmental aspects and EMS. Their competence is assessed at appointment and reviewed through the University’s annual appraisal process to
establish whether they have the appropriate education, training or experience to
undertake their role within the EMS. If deficiencies are identified via the audit process
the EMS Manager or individuals within the EMS working group instigates a programme
of relevant training, or takes other action, to address these deficiencies.
2.3 Communication
The organisation uses procedure 2.3.1 Communication; to ensure that internal and
external communications, relating to the EMS, are dealt with appropriately. It describes
how to receive, document and respond to communications with interested parties. All
communication records are located in folder Records/Communication.
2.4 Documentation
Procedure 2.4.1 Documentation; describes the method used to control EMS
documented information. The Document Management System is held on the intranet
‘Blackboard’ document repository and is mirrored on a shared drive for contingency
purposes. Various documents are used to ensure the effective operation of the EMS,
namely:
EMS Manual
This is the overarching controlled document of the EMS, which explains how the
environmental programme operates in accordance with the Scheme and ISO 14001.
EMS Procedures
These are controlled documents describing how tasks are undertaken.
Procedure 2.5.1 Control of documents describes how EMS documents are classified
and managed. It also explains how procedures are written, approved, revised and
controlled.
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The current version of all EMS procedures can be found in their respective folder in
the document management system. All obsolete copies of procedures are archived by
the EMS Coordinator and held within the document management system.
The document management system is structured and numbered in line with the
structure of this EMS manual for ease of use and reference, making it particularly easy
to find documents for internal and external auditing purposes.
Fig. 3: The structure of the document management system.
1. Planning
1.1.1 General requirements
PESTLE Analysis
2. Support and Operation
2.1 Resources, roles, responsibility & authority
2.1.1 Resources, roles, responsibility & authority
2.2 Competence, training & awareness
2.2.1 Competence, training & awareness
2.3 Communication
2.3.1 Communication
2.4 Documentation
2.4.1 Documented Information
2.5 Control of documents
2.5.1 Control of documents
2.6 Operational control
2.6.1 Operational control
2.6.2 Carbon Management Programme
2.6.3 Construction Refurbishment and Demolition
2.6.4 Waste Management and Recycling programme WITHDRAWN
2.6.5 Promotion & Protection of Biodiversity
2.6.6 Controlled Waste Management
2.6.7 Disposal of Effluent
2.6.8 Hazardous and WEEE Waste Management
2.6.9 Consumption of Water
2.6.10 Noise and Nuisance Management
2.6.11 Prevention of Pollution to Ground and Controlled Waters
2.6.12 Asbestos Management
2.6.13 Control of Smoking on University Premises
2.6.14 Fire Emergency Procedure WITHDRAWN
2.6.15 Travel
2.6.16 Educations for Sustainable Futures
2.6.17 Grounds Management Procedure
2.6.18 Control of Purchasing
2.6.19 Control of Car Parking
2.6.20 Community Engagement WITHDRAWN
2.6.21 Sustainability Engagement
2.6.22 Promoting Sustainable Food
2.6.23 Use, storage and disposal of chemicals SMAD Broadstairs
2.6.24 Sustainable Campus Network Development
2 .6.25 Fume Cupboard and Local Exhaust Ventilation Testing and Operation
2 .6.26 Storage, Use & Disposal of Refrigerant Gases
2.6.27 Hazardous waste – Disposal of chemicals WITHDRAWN
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2.6.28 Use, Storage and Disposal of Chemicals - Forensic Science
2.6.29 Use, Storage and Disposal of GM Materials
2.6.30 Use, Storage and Disposal of Chemicals and other hazardous materials
- The School of Human and Life Sciences
2.6.31 Use, storage & disposal of chemicals - Housekeeping
2.6.32 Use, storage & disposal of chemicals – 21 New Dover Road
2.6.33 Use Storage & Disposal of Chemicals - Augustine Arts & Sidney
Cooper Centres
2.6.34 Use, storage & disposal of chemicals – Animation WITHDRAWN
2.6.35 Use, Storage and Disposal of Estates Chemicals
2.6.36 Hazardous and WEEE Waste Management - Medway campus
2.6.37 2.6.37 - Use, storage & disposal of chemicals & hazardous materials -
Screen Printing, Broadstairs
2.6.38 Hazardous and WEEE Waste Management Broadstairs
2.7 Emergency preparedness & response
2.7.1 Emergency preparedness & response
2.7.2 Emergency Spill Response Procedure
3. Performance Evaluation
3.1 Monitoring & measurement.
3.1.1 Monitoring & measurement
3.1.2 Monitoring waste
3.1.3 Monitoring energy, carbon & transport
3.1.4 Monitoring other aspects
3.2 Evaluation of compliance
3.2.1 Evaluation of compliance
3.3 Nonconformity, corrective action & preventive action
3.3.1 Nonconformity, corrective action & preventive action
3.4 Control of records
3.4.1 Control of records
3.5 Internal audit
3.5.1 Internal audit
3.6 Management review
3.6.1 Management review
4. Improvement
4.1 Legal & other requirements
4.1.1 Legal & other requirements
4.2 Environmental aspects
4.2.1 Environmental aspects
4.3 Governance, objectives and targets
4.3.1 Governance, objectives and targets
4.4 Environmental policy
4.4.1 Environmental policy
5. EMS Manual
5.1.1 EMS Manual
Forms
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Internal Audit Form
Operational Control Procedure Form
Corrective & Preventative Action Request form.doc
Corrective & Preventative Action Tracking Log form.doc
Audit Plan Notification.doc
Environmental Incident Report form.doc
Records
Aspects & impacts register
Governance, bjectives and targets
Compliance obligations register
Roles & responsibilities
Register of Stakeholders
Audit
Corrective actions
Management review
Communication
Training
Monitoring & measurement
Site Impact Plans
Emergency preparedness & response
Miscellaneous
Report
FOLDERS are in aqua
PROCEDURES are in blue
FORMS are in plum
2.5 Control of documents
Procedure 2.5.1 Control of documents; describes how documents are created,
controlled and located in order to effectively implement the institution’s
Environmental Management System (EMS) and conform to the requirements of the
scheme.
2.6 Operational control
Procedure 2.6.1 Operational control; describes how the organisation’s operations are
controlled. Detailed operational procedures are used to ensure that all activities are
correctly carried out and monitored. These documents are used to reduce the
environmental impacts of all the processes associated with the organisation’s significant
environmental aspects and to ensure compliance with relevant environmental
legislation. All operational control procedures developed are located in folder 2.6 of
the document management system.
2.7 Emergency preparedness and response
Procedure 2.7.1 Emergency preparedness and response; explains how the organisation
prepares for and deals with environmental accidents and emergencies. It ensures that
the response minimises the effects on the health of staff and the environment. The
organisation reviews, revises and periodically tests this procedure and supporting
documents.
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3. PERFORMANCE EVALUATION
3.1 Monitoring and measurement
Procedure 3.1.1 Monitoring and measurement; outlines how the organisation monitors
and measures processes that have a significant impact on the environment and are
associated with the functioning of the EMS. Individual procedures are defined for
monitoring Waste (3.1.2), Energy, Carbon and Transport (3.1.3) and Other Aspects
(3.1.4). Each procedure outlines the location of associated monitoring records.
3.2 Evaluation of compliance
Procedure 3.2.1 Evaluation of compliance; details the methods used to ensure that all
relevant people comply with applicable legal and other requirements.
3.3 Nonconformity, corrective action and preventive action
Procedure 3.3.1 Nonconformity, corrective action and preventive action; defines the
responsibility and authority for investigating and remedying non-conformances. This
procedure includes:
- Identification of the causes of the non-conformances.
- Analysis of the causes of the non-conformances to avoid any repetition.
- Actions to implement the necessary corrective actions.
- Assessment of the effectiveness of the corrective and preventive actions.
A blank Corrective and Preventative Action Request Form is stored in folder ‘Forms’
on the Document Management system and completed forms are stored in folder
Records/Corrective actions in the document management system.
3.4 Control of records
Records are a fundamental part of the EMS. Procedure 3.4.1 Control of records;
describes how they are created and controlled. All EMS system records are held in the
document management system in folder Records in the document management
system.
3.5 Internal audit
Audits are periodically conducted to assess the effectiveness of the EMS. Procedure
3.5.1 Internal audit explains:
- The clauses to be audited.
- The areas to be audited.
- The frequency of audits.
- The responsibilities associated with managing and directing audits.
- The training of internal auditors.
- The communication of audit results.
- The review of the audit findings.
Internal or external auditors carry out audits. All the audit records are stored in
Records/Audit in the document management system.
3.6 Management review
Procedure 3.6.1 Management review; describes the method used by top management
to review audit findings. Management reviews serve to maintain constant improvement
and ensure the EMS is adequate and effective.
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The Management Review Committee is chaired by the SMT Lead with responsibility
for sustainability. It reviews and assesses the EMS at least once a year with reference
to audit results, changes in legislation and the views of interested parties. Minutes of
these meetings are taken and circulated to members of the Management Review
Committee. Copies of these minutes are filed in the document management system in
folder Records/Management review.
4. IMPROVEMENT
4.1 Legal and other requirements
Procedure 4.1.1 Legal and other requirements; describes the method used, and
identifies those responsible for, identifying, accessing, reviewing and updating legal and
other regulatory requirements. The organisation subscribes to CEDREC which
provides regular updates of environment legislation. Each Responsible Person assesses
the implications of relevant legislation and regulations for the organisation. The Legal
Register and all other legal records are located in folder Records/Legal register in the
document management system.
4.2 Environmental aspects
Procedure 4.2.1 Environmental aspects; explains how the organisation’s environmental
aspects are identified, recorded and updated and their associated impacts documented.
It sets out the responsibilities and methodology to follow for identifying and
determining those environmental aspects that have or may have a significant impact on
the environment.
The following review areas are addressed: construction and refurbishment;
engagement; emissions and discharges; energy and water; health, welfare and safety;
environmental management systems; policy; procurement; transport; waste
management and curriculum.
The University Aspects Impact Assessment Tool is used to assess the significance of
each aspect using a methodology developed from the University rick management
process. The ranked Aspects & Impacts Register is located in the ‘Records/Aspects &
Impacts register’ folder, in the document management system.
4.3 Governance, objectives and targets
The procedure 4.3.1 Governance, Objectives and Targets; describes how the
organisation oversees and determines its environmental objectives and targets for
reducing its impacts on the environment. Each objective has at least one or more
measurable targets for improvement with time-scales.
The EMS Working Group and the working groups that make up the ‘the sustainability
governance structure’ (fig 2. Section 2.1) annually establish the organisation’s
environmental objectives based on:
- the organisation’s environmental policy;
- requirements of the EMS;
- compliance objectives;
- significant environmental aspects;
- revisions of the EMS;
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- technological options;
- financial and operational requirements;
- the views of interested parties.
The objectives and targets are listed on a spreadsheet along with the environmental
management programme. The EMS Manager, EMS Working Group and the
Sustainability Strategic Management Group are responsible for establishing,
implementing and maintaining the programme to meet the targets.
This procedure also describes the programmes used to fulfil the organisation’s
objectives and targets. The EMS Manager and the EMS Working Group, review the
objectives and targets annually with reference to audit findings.
4.4 Environmental policy
The environmental policy procedure explains how the organisation’s environmental
policy is written and revised. This procedure and the organisation’s current
environmental policy are located in folder 2.4 Environmental policy in the document
management system. The organisation wishes to incorporate good environmental
practices into all areas of the business. To achieve this, top management is committed
to implementing an EMS that conforms to the requirements of the Scheme and ISO
14001. This will continually improve the organisation’s environmental performance,
ensure legal compliance and prevent pollution.
top related