Transcript
MIT’s EHS Program 2000-2005
Bill VanSchalkwyk
Environmental Programs OfficeMassachusetts Institute of Technology
2004
Reported New Program to HERUG- 2001: ”EHS Management System Concept”
• Now 75%+ Complete• No Longer a “Concept”• Reporting Today on Progress & Outcomes
2004
Today’s Report:
• What is EHS?• Intent- Why a Management System?• How- The “EHS Development Process”• Concept in 2001 and Outcome in 2005• Technology (SAP and other) Support• Opportunity and Barriers• Expectations as We Complete Build Phases
2004
What EHS is: (Environment, Health, Safety)• Environment- Conserving Air, Water, Soil,
Plants, Animals, Wildlife, Our Community (causing no damage)
• Health- Preserving Human Health both Chronic and Acute (preventing illness)
• Safety- Preserving Human and Community Safety/ Well Being (preventing injury)
2004
Intent: Why an EHS Management System at MIT?
• Professional Management:– Manage Cost (2nd and 3rd order)– Lower Risk– Avoid/ Mitigate Incidents– Address Local Culture and Issues– Enable- not Impede
2004
Scope of EHS Management System:• 43 Departments Laboratories and Centers• Facilities, Student Life, Athletics• Cogeneration Facility, Research Nuclear Reactor, Linear
Accelerator• Campus Community ~ 20,000 people• 3351 Lab Rooms (2481 Campus, 870 MIT LL)• 575 Principal Investigators (incl. LL)• 49 Departmental EHS Committees• 40+/- Local (DLC) EHS Coordinators• 18 Central (EHS Office) Lead Contacts
2004
The “EHS Development Process” Sustainability: Involve Faculty, Researchers, Administration and Students in EHS-MS Systems Design to Ensure Client Satisfaction, Utility, Widespread Ownership
Working Committee
EHS Management System Design
and Implementation
Work Production
Senior Officers
Provost
Chancellor
Executive Vice President
Institute Direction
Institute Committee on Environmental, Health, and
Safety
Ad Hoc Subcommittee Overseeing the EHS Management System
Development
Leadership and Oversight
FacultyResearchers
Senior Administration
Students
Rep. Faculty, Researchers,
Administration
Project Team
“Heavy Lifting”
Projects
Project Manager
2004
Concept: 2001and Results: 2005(* = Major Technology Support Indicated)
2001 Design Element1. EHS Policy2. Organization*3. Inventory*4. Training Program*5. Auditing Program*6. Incidents*7. EHS Manual*8. Pollution Prevention9. Measurement*10. Third Party Audit
2005 OutcomePolicy Complete 12/01Installed 06/2002*Alternative Implemented 12/2002*Interim System 09/2002*Began 04/2003*Developing Now*Went Live 06/2004*Planned 10/2005Mgmt Reports Planned 4/06*Planned 06/2006
2004
1. Controls/Preventative Measures/Compliance Oversight Linchpin -
Purchasing Automation and Integration:
Chemical/Biological/Radioactives Inventory
Automated tracking of purchase, destination and disposal of chemicals/biologicals/radioactives (Later phase may track internal consumption and transport.)
Facilitated by vendor (bar coding/other electronic transfer of information)
Facilitated by e-commerce service
Interface with regulatory briefing/training and auditing
Interface with internal marketplace
Interface with toxic use reduction opportunities
MIT-EHS Management System Concept ComponentsMIT-EHS Management System Concept Components2001 Inventory Proposal
2004
Inventory Alternative
• Central and Departmental Objectives of Inventory
• Purchasing System Not Optimized for Inventory• Inventory Not Providing EHS Second Order Data
Needed• Positioning MIT to be Prepared for a Regulatory
Imposed Inventory• Limit to Prospect of Internal Marketplace
2004
Alternative: “PI/Space Registration”,
• PI/Space: Modeled on Radiation & Biological Programs
• Based Upon – Who is in Charge, – What Areas Under Control, – Hazard Potentials in Area
• 3300+ Areas Registered
2004
Inventory Support, Proactive P2 Program
• Local Inventories Popular• Position MIT to Expand Institute-Wide• Central Support to Keep Awareness High
• P2 Encourages Less Hazardous Use– Student Studies – Possible Integration w/ Procurement
2004
Training: Needs Determination
• Not Possible to Determine Needs by Job Description
• Several Thousand Personnel Not Classified Employees (Students)
• Needs Assessment Based Upon Activities• Over 6,000 Persons (Users) of Program to
Date
2004
Training Implementation• Needs Based Approach• Web Based Modules• Live Training Options• Central Record Keeping• Non SAP Now- But Conversion Planned
for Appropriate Components
• Subset of Institute-wide Training Initiative
2004
Findings- • Results of
– Audits, – Incidents
• Track Corrective Actions• Notify Affected Parties• Initiates Work Orders (Integration)
• Paper System In Conversion Now
2004
SAP Implementation Notes
• EHS Business Processes Not Mature- Business Process Development is Concurrent Design-
Build Due to Regulatory Requirements– Roll Out New Process Manually and Paper Based (Audit)
• Enforce and Re-Enforce Lock In of Business Processes (Vote on Lock-in)
• Make Hard Decisions on Enhancements and BP Changes
2004
SAP Implementation Notes• Academic Development Process Different from
Tech Development Process• Central EHS Office New to Entire Business
Process Development and Modeling– Nature Of Research Culture is One-off, Not Always
Systematic, and Change Oriented– Technology Personnel Seek Stable, Mature, Tried-Tested
Processes to Model and Support
• Need to Collaborate at All Levels for Groups to Learn How Each Other Operates
• Need Small Success Early to Ignite Change and Innovation
2004
SAP Implementation Notes
• Academic ‘DLCs’ Decentralized- Not a Monolithic Client
• No Single Person Can Represent the ‘Client’– SAP Implementation Methodology Suggests a
BP Expert Join Development Team– EHS Office Unable to Satisfy This Need with an
Wide-Knowledge Resource
• Variation to this Process- IS&T Attend EHS Meetings, EHS Attend IS&T Development
2004
SAP Implementation Notes
• PDA Support– Desired by Clients especially for Inspections– Determined Support in EHS Committee
– Planned for later Deployment
2004
Future Activity
• Future Business Processes – Pollution Prevention– Local Inventory Support– TSCA and other Regulatory Programs
• Retirement of Local and EHS Office Systems– Select Agents– Bio and Rad Protocols– Asbestos Sampling and Abatement Data
• Balanced Scorecard Approach
2004
Bill VanSchalkwykMIT Environmental
Programs Office
Billv@mit.edu
Hal BurchfieldMIT Information Services
and Technology
Hburch@mit.edu
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