ECV: Show What You Know Sandra Burge, Ph.D. Department of Family and Community Medicine.
Post on 25-Dec-2015
220 Views
Preview:
Transcript
eCV: Show What You Know
Sandra Burge, Ph.D.
Department of Family and
Community Medicine
Objectives Briefly review requirements for academic
promotion Demonstrate how to use eCV to document
expertise in Teaching Research Service
My Qualifications? eCV user Tenured Professor Former Member, UTHSCSA promotion &
tenure committee
The Academic Life – An Overview Every university has 3 basic missions:
Teaching Research Service
Administrative Patient Care
The Academic Life – An Overview Each faculty must “develop excellence” in
one or more of these missions “Excellence” is built by Peer Review
we share our expertise with others so that… they may use our knowledge to improve their
own work, and … we improve our work using their feedback. Excellent work in isolation is not scholarly!
The Academic Life – An Overview Thus, one aspect of promotion is your
Reputation In teaching, research, and/or service Documented in your c.v.
The Academic Life – An Overview To get promoted at UTHSCSA…
Tenured or Tenure-track faculty must demonstrate excellence in two missions and develop a national reputation
Non-tenure-track faculty must
demonstrate excellence in one mission and develop a local/ regional reputation
Using eCV to Document Our Expertise
How do I get there? From the UTHSCSA homepage, Select “Inside UTHSCSA” Log in and select “HSC Business Applications” Select “eCV System” https://ecv.uthscsa.edu/scripts/nx.dll/nx3.nx.dll
Lost your password? Your department has an eCV administrator
Using eCV to Document Our Expertise
eCV creates a c.v. with 4 major sections: General Information Teaching Research Service
Using eCV These sections populate
your c.v.
BUT! Not in this sequence!
These items are organized in alphabetical order, not logical order
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
eCV - Teaching
eCV – Teaching This section documents all preparation time +
contact with learners
Most common problems with documentation: Not enough information to make a decision Or, items located in the wrong sections – and
sometimes missed. Or, Irritating repetition
Teaching Activities
Teaching Activities
eCV Teaching – What Goes Where?
“Course Teaching Activity” For courses with course numbers In our catalogs
“Other Teaching Activity” Everything else: Clinics, hospitals, labs, one-on-
one, theses and dissertations, etc.
Other InfoOther Info
Include details about your workload & responsibilities
Include details about your workload & responsibilities
Course-based
TeachingCourse-based
TeachingDrop-Down Menus
School, Dept, & Course Number
Drop-Down MenusSchool, Dept, & Course Number
Course-Based Teaching: CV Item07/1988 - 06/2006 FAPR3005 FP Clerkship Graduate Sole Teacher
Preparation Hrs: 72; Student Contact Hrs: 24; Since 1988, when the Family Medicine Clerkship first began at UTHSCSA, I have provided medical students with instruction in a variety of behavioral science and primary care topics. I taught one-to-three hour workshops on the following topics, generally averaging 3 to 8 contact hours with 25 students per rotation (8 rotations per year). The topics have included: Substance Abuse Domestic Violence Family Dynamics Obesity Health Behavior Change Counseling
eCV Teaching – What Goes Where?
“Other Teaching Activity” Everything else: Clinics, hospitals, labs, one-on-
one, theses and dissertations, etc.
“Category”Drop-down Menu
Creates Sub-Titles
“Category”Drop-down Menu
Creates Sub-Titles
“Oth
er”
Teaching
“Oth
er”
Teaching
Include details about
your workload &
responsibilities
Include details about
your workload &
responsibilities
“Other Teaching” Categories: Group Instruction High School/ Jr. High
Student Supervision Individual Instruction Theses, Dissertations
Directed Supervising Committees Pre-Doctoral Student
Supervision
Post-Doctoral Rotation Supervision
Post-Doctoral Student Supervision
Rotation Student Supervision
Undergraduate Student Supervision
Visiting Graduate Student
eCV Teaching – What Goes Where?
Category Subtitle Teaching Activities
Group Instruction Noon conferences; Grand Rounds; Brown-bag seminars
Individual Instruction Student advising; other single-person teaching
Theses/Dissertations Directed
Chairing a thesis or dissertation committee
Supervising Committees
Sitting on a thesis or dissertation committee
eCV Teaching – What Goes Where?
Category Subtitle Teaching Activities
Pre-Doctoral Student Supervision
Supervising students in clinical settings or research labs
Post-Doctoral Student Supervision
Supervising residents & fellows in a continuity clinic or research lab
Post-Graduate Rotation Supervision
Supervising residents & fellows in clinical rotations or practica
Rotation Student Supervision
Supervising students in clinical rotations or practica
eCV Teaching - Tips Always provide some details about the level
of work & responsibility How many hours per month or year of student
contact? Of preparation time? How many students? What is your role?
eCV Teaching - Tips A curriculum is more impressive than a long
list of (otherwise disconnected) lectures or workshops.
Use the “details” to describe a full set of lectures and workshops that comprise a curriculum
eCV – Do Not… Please do not list the same activity over
and over and over again, year after year, semester after semester. Instead, include a range of dates, and details
about your effort, responsibilities & role over time:
“I have taught this course for 8 semesters in the last 10 years…”
eCV Teaching – FAQ “I gave a talk. Is it ‘Teaching,’ a ‘Presentation,’
or ‘Community Service?’”
Burge’s Rule – consider your audience TEACHING = Talks given to your students, learners,
and/or faculty in your own department/ division PRESENTATIONS = Talks given to professional
audiences outside your own department COMMUNITY SERVICE = Talks given to non-professional
groups, like high schools, nursing homes, boy scout troops, churches
eCV Teaching - FAQ“I am responsible for a large training program.
Where does that go?”Or, “I coordinate a large set of teachers to
deliver a coordinated set of talks and workshops to our trainees.”
Administrative responsibilities for teaching and training programs belong in the Service Section.
eCV Teaching - FAQ“I developed a method for building learner-
centered portfolios over a 3-year time span. This does not necessarily include direct face-time with students.”
Special projects that support the teaching mission can be included under “Projects” in the Research Section.
eCV Teaching - Summary Course-based Teaching is generally delivered to
students; must have a course number For “Other Teaching” the drop-down menu of
categories will create subtitles in your c.v. DO include much detail about your effort &
responsibilities. Some activities that support the Teaching Mission
can be included in other sections of the c.v.
eCV - Research
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
eCV Research Research includes 6 sections.
Expertise Projects Publications Presentations Research Grants Patents
eCV Research The Research Section includes all scholarly
activity and innovation Not limited to hypothesis-testing research Do include innovative curricular, clinical,
administrative projects Do include areas of expertise Do list all talks given to nondepartmental
professional groups
eCV Research Most common problems with
documentation: Non-researchers skip this section Teachers include their lectures under
“Presentations” eCV sometimes generates repeated items
Expertise
Expertise
ProjectsProjects
Category Drop-Down MenuCreates Sub-Titles
Category Drop-Down MenuCreates Sub-Titles
Project Categories include… Clinical Trials Collaborative
Research Grant proposals Measurement Studies Papers Posters Presentations
And also… Curriculum Development Departmental Projects Software Development
Projects Teaching Projects University Projects
eCV Research - Projects Teachers
Do include curricular projects and teaching innovations under “Projects”
Clinicians Do include clinical projects (Practice Management, Quality
Improvement efforts, Electronic Medical Records projects, etc.) under “Projects”
Administrators Do include management projects, organizational projects,
and other administrative efforts under “Projects”
Publications
Publications
eCV Research Publications are listed by subtitle Subtitles found under “Local Type” Subtitles include:
Book Chapters Book/ Monograph Developed Software Dissertation/Thesis Editorial
Electronic/ Web Publication Journal Articles Not Specified Other Papers Submitted Review Articles
Can Import
Articles fro
m
MedlineCan Import
Articles fro
m
Medline
eCV Research - Publications Some cautions
eCV will ask you for other UTHSCSA co-authors When you include them in the author list, this
article will show up in their eCV. And vice versa (their additions on yours)
When downloading Medline imports eCV may not check to determine whether this
article is already on your c.v. Hence – repeated items may appear
Presentations
Presentations
eCV – Research - Presentations “Presentations” are talks to professional
audiences – excluding your own learners This demonstrates your reputation locally,
regionally, nationally or internationally “Invited Speaker” has the highest prestige eCV includes few details about co-
presenters or types of talks, I expand the description with “details”
Research
GrantsResearch
Grants
eCV Research – Grants This section should include all grants that
involve you in any role (not limited to PI): Training grants Teaching innovation grants Administrative grants Clinical Service grants Research grants Conference grants
Include local, state, foundation, industry, national and international granting agencies
eCV – Research - Grants Some cautions
As with the “Publications” section, eCV will ask you for other UTHSCSA co-investigators
When you include them in the investigator list, this grant will show up in their eCV.
And vice versa (their additions on yours) You can remove others’ grants from your c.v. by
removing yourself from the investigator list. DO NOT include grants that were
unfunded.
Training GrantTraining Grant
Research GrantResearch Grant
Research GrantResearch Grant
eCV Research - FAQ“I provide one-on-one training for students, staff
and visiting faculty who work in my research lab. Where does that go? ”
Teaching and training can be included in the Teaching section under “Other Teaching”. Select the category “individual instruction,” and describe your learners, your effort, and your key role in that activity.
eCV Research - Summary This section is NOT limited to Research! This section is important for demonstrating your
reputation as a teacher, researcher, administrator, or service-provider
Non-researcher faculty should include (at a minimum) Expertise Projects Presentations
DO include details about your most important accomplishments
eCV - Service
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
eCV Service This section documents …
coordination & administrative responsibilities, patient care, service to professional societies, participation on local, regional, national and
international committees, community service and mission work, and other
service.
eCV Service Most common problems with documentation:
Physicians with large clinical responsibilities do not document patient care (gasp!)
Administrators use only one line to document their (very valuable and complex) administrative role
Faculty use this section as a “dumping ground” when they are confused about item placement
Committee Work is listed multiple times
eCV Service Service includes 4 sections.
Service Activities This section is the largest, with several subtitles
Prof. Organizations Grant Reviews Committees –
This section includes UTHSCSA and hospital committees only – not professional societies
Service
ActivitiesService
Activities
Category Drop-Down Menu
Creates Sub-Titles
Category Drop-Down Menu
Creates Sub-Titles
eCV Service Categories/ Subtitles include:
Administrative Responsibilities Patient Care Service to the Government Service to the Institution Service to the Profession Service to the Public Other Service
eCV Service What does NOT go in “Service Activities”?
UTHSCSA and local hospital committee work will be listed below
Membership on Grant-reviewing committees or panels will be listed below
Membership in professional societies will be listed below (but offices will not).
eCV Service – What Goes Where?Category Subtitle Service Activities
Administrative Responsibilities
Dean; Associate Dean; Chair; Vice Chair; Training Director; Medical Director; Research Core Director; Project Manager; Coordinator; other
Patient Care Direct patient care, inpatient & outpatient. Also include supervision of patient care providers & trainees
Service to the Government
Policy committees; licensing committees; NIH consultation & advising; military advising.
eCV Service – What Goes Where?Category Subtitle Service Activities
Service to the Institution
All non-committee, non-administrative, non-patient care service to UTHSCSA
Service to the Profession
Professional societies’ committees & offices; Editorial Boards; Peer Reviewing;
Service to the Public Community work; mission work; volunteerism; talks to nonprofessional groups; media coverage – newspaper, radio, & TV interviews & quotes
eCV Service - Tips Your largest, most important, and most time-
consuming responsibilities should get the thickest description. Use “Details”
Service outside of your department documents your expertise and your reputation.
Use no acronyms or initials Some readers will not be familiar with your societies or
acronyms
Prof.
OrganizationsProf.
Organizations
to add detail
about societies
Grant
ReviewsGrant
Reviews
Committees
Committees
For Standing
Committees
For Standing
Committees
Choose TypeChoose Type
Drop-Down Menu
of Committe
es
Drop-Down Menu
of Committe
es
eCV Service - FAQ
“What about repetition?”
In my experience, too little information is the bigger problem. Some repetition is OK.
Remember to thickly describe your most important roles. One-line administrative titles are easy to miss.
eCV Service - FAQ
“I just came back from deployment to Iraq; can I document that in my eCV?”
I would place it in the “Service Activities” section, with a subtitle of “Service to the Government.” Use “details” to describe your role there.
Deployment can also be included in the “Employment History” section.
eCV Service - FAQ
“Where can I put radio interviews or newspaper quotes?”
Place this in “Service Activities,” with a subtitle of “Service to the Public”. Our media exposure often serves as public education.
I might label this item “Media Interviews” and include dates and venues in the description.
eCV Service - Summary “Service” includes many responsibilities
and tasks that keep UTHSCSA running. “Service” also includes activities within our
professional societies, journals, funding agencies, and policy-making agencies
Community service counts! Include it in eCV.
eCV – Your Product How do I proofread my eCV? How do I print my eCV? Can I save the document electronically?
To Preview a Section,
Press Here
To Preview a Section,
Press Here
Find completeC.V. views here
Find completeC.V. views here For c
omple
te c
.v.
Press
her
e
Summary You can use eCV to
document expertise and reputation for excellence in… Teaching Research Service
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development
TEACHING Teaching Activities
RESEARCH Expertise Projects Publications Presentations Research Grants Patents
SERVICE Service Activities Prof. Organizations Grant Reviews Committees
top related