eAYSO for Regional Treasurers

eAYSO forRegional Treasurers

National eAYSO Commission 2013 Section Meetings

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What are we going to learn?

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Region Invoices Region Statements & Reports Processing Dropped Players Accepting Credit Card Payments from Parents Payment Settings Account Information

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Region Invoices

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Treasurer Access

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Region Invoices4 Types of InvoicesDefault is All. …

Change to current year to pay invoices.

All Unpaid Invoices will default to Pay.

Type will be Paid, Unpaid, Credit or Pending.

Click to create Remittance Advice.

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Region InvoicesRemittance Advice is created. Send with check to the National Office.

Click to Print or Save.

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Region Invoices

Note new mailing address for payments to the National Office’s Lockbox.

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Region Statements and Reports

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Region Statements & Reports

National Office A/R Stmts, Bank Stmts, NAP Sum and Violation reports and Budgets are scanned and available on eAYSO.

Be sure to select the Fiscal Year for which you wish to view statements.

Click on link to expand for a detail view.

Region Statements & Reports

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Region Statements & Reports

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Processing Dropped Players

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Processing Dropped PlayersSelect ‘Awaiting Request’ to see Players available for National Fees Credit.

Dropped player credit requirement:

Player has not participated in

practice or played in a game.

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Processing Dropped Players

Check only players meeting qualification for a credit of the National fees paid.

If player doesn’t meet refund criteria simply mark as Drop/No Credit.

Once boxes have been checked …Click on ‘Submit’ to continue to Credit Claim form.

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Processing Dropped Players

Click so the form can be printed for RC signature and mailing to National.

Green is good! However you must print the form and the RC must sign.

19750 S. Vermont Ave., Suite 200Torrance, CA 90502

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Processing Dropped Players

RC must sign this request. No other regional signature is accepted. Then mail to National Office-Finance.

19750 S. Vermont Ave., Suite 200Torrance, CA 90502

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Processing Dropped Players

What happens if I can’t print or forget to print the NCFR (National Credit Fee Request)?...Not to Worry. Copies are right here.

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Accepting Credit Card Payments

from Parents

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Accepting Credit card payments

Offering the credit card payment option for parents

when they complete the player application is an optional feature for Regions

If a Region wants to setup this option contact the AYSO National Office Finance Department for setup details. Plan ahead 4-6

weeks to enable credit card payments for Region.

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How will Parent will know if Region Allows

Payment by Credit Card??

If your Region allows Credit Cards…Parents will see an ‘active’ link. Otherwise link is inactive.

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Payment settings

Important• Region payment settings on the following screen

ONLY apply if your Region uses online payment with credit cards

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Payment settingsSelect Current Program.

Enter start & end dates of discount.

Enter Early Reg Discount amount (if any).

Enter discounts for additional children.

Enter start & end dates.

Click Update.

Enter other (optional) fees & amounts.

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Update Region Account Settings

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Account information

Complete this information.

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Account information

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Account information

Enter authorized signers names.

Update when finished.

eAYSO HelpOnline Help

Function

eAYSO Help

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Use the tools on HELP:- Excellent Tips - User Guides - Webinars-

eAYSO Help

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Contact information

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• Questions or comments about eAYSO:eaysosupport@ayso.org OR call (866) 588-2976

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Thank you

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