Doc Ref: SAIS User Manual Billing and Generate …...2015/02/11 · Doc Ref: SAIS User Manual – Billing and Generate Invoice Process 15 Billing and Generate Invoice Process File
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Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
1 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
2 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
SAIS User Manual Student Financials Author: eUP SAIS and Communications Team Creation Date: 28 November 2014 Last Updated: 11 February 2015 Document Ref: SAIS User Manual – Billing and Generate Invoice Process Version: 1.1 Approvals: Recommending Approval ______________________________________________ Approved ______________________________________________
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
3 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
1. DOCUMENT CONTROL 1.1 Change Record
Date Author Version Change Reference
28 November 2014 Almira Cayetano Michael Argarin
1.0 No Previous Document
11 February 2015 Corinne Renes 1.1 Edited format and content Added Document Control Numbers
1.2 Reviewers eUP Core Technical Committee
Name Project Role
Prof. Rowena Solamo
Team Lead eUP Quality Assurance Team
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
4 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
BILLING AND GENERATE INVOICE PROCESS
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
5 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 1. Enter your Username and Password
Username: MN_OUR Password: MN_OUR
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
6 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 2. You will be redirected to this page.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
7 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step . Click on the Student Financials link.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
8 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 4. Click on the Bill Customers link.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
9 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 5. Click on the Student Bills link.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
10 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 6. Click on the Create Billing Request link.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
11 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 7. Click on the Add a New Value tab then click on the Look up Business Unit (Alt+5) button.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
12 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 8. Select ‘UPMNL’.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
13 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 9. Click on the Look up Bill By Option (Alt+5) button.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
14 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 10. The list of values for the Bill by Option will be shown.
Click on the Bill All Not Yet Billed link.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
15 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 11. The bill by option that you select specifies whether the billing process bills one specific student, all students meeting the criteria of the billing standard request that you select, or only those students for whom you have not already generated bills.
The option that you choose also determines the selection criteria from the billing standard request that the system uses when generating bills.
Click on the Add button.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
16 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 12. You will be redirected to this page. Click on the Look up Billing ID (Alt+5) button.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
17 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 13. Billing ID list will be shown.
Click on the ALL001 link.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
18 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 14.You will be directed to this page.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
19 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 15. Click on the Look up Term (Alt+5) button.
Click on 1134.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
20 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 16. You will be directed to this page.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
21 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 17. Click on the Due Days field.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
22 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 18. Enter the desired information into the Due Days field. Enter a valid value (e.g. "14").
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
23 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 19. Click the Billing Request 2 link.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
24 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 20. Click the Look up Invoice Layout (Alt+5) button.
Click the INV001 link.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
25 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 21. You will be directed to this page.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
26 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 22. Click the Override Address Info option.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
27 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 23. Click the Print Schedule of Classes option.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
28 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 24. Click the Address not required option.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
29 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 25. Click the Look up for Term (Alt+5) button.
Click 1134.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
30 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 26. You will be directed to this page.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
31 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 27. Click the Save button.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
32 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 28. Click the Generate Invoice link.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
33 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 29. Click the Add a New Value tab.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
34 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 30. Click in the Run Control ID field.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
35 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 31. Enter the desired information into the Run Control ID field. Enter a valid value (e.g. "001").
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
36 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 32. Click the Add button.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
37 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 33. Click the Look up Business Unit (Alt+5) button.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
38 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 34. Click the UPMNL link.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
39 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 35. Click the Look up Billing Request Nbr (Alt+5) button.
Click the 13 link.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
40 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 36. Click the Run button.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
41 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 37. Click the OK button.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
42 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 38. Click the Process Monitor link.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
43 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 39: You will be brought to this page.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
44 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 40: Press Refresh Button again and again until Run Status becomes "Success" and Distribution Status becomes "Posted".
Click Go back to Generate Invoice.
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
45 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
Step 41: You will be brought to this page.
- End of process -
.
Doc Ref: SAIS User Manual – Billing and Generate Invoice Process
46 Billing and Generate Invoice Process File Ref: eUP - SAIS - UM Billing and Generate Invoice Process – 11 Feb 2015 (ver. 1.1)
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