Digitisation, Documentation and Large collections of pictures: the NSLA report and the NLA response (so far) Kevin Bradley, NLA.
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Digitisation, Documentation and Large collections of pictures: the NSLA report and the NLA response (so far)Kevin Bradley, NLA
Pictures – Digitisation Workflow, Report & Recommendations
Background
Approach
Workflow
Findings
Recommendations
Discussion and next steps
Pictures Digitisation and Description Project
The Workflow Analysis ReportBrenton Lovett, Consultant
P–4
Large Pictorial Collection Survey
Conducted in August and September 2012
Very comprehensive – covering all aspects of Pictures collection management
Staffing; structure; collection size & formats; acquisition; accessioning; description; digitisation and delivery
Consistent metrics difficult to achieve
Large Pictorial
Collections Survey
Process Modelling Site Visits
Pictures Digitisation Survey
The Libraries:NLA, SLV, SLSA, LINC Tasmania
• ‘normal’ - negatives, slides, prints, albums
• ‘not normal’ panorama collection (Enemark nitrates)
• preservation intensive and large - (Fairfax, Rennie Ellis and Mark Strizic)
The Survey Questions• Order – Library, Year of digitisation, Work order, Source format,
No. of physical images• Registration – No. of images requiring clearances
(rights/cultural), Registration activities, Collection Team Registration hours
• Preservation – No of images requiring Pres treatment, Preservation activities, Preservation team hours
• Cataloguing – No. of images already catalogued, medata std, cataloguing level, cataloguing activities, cataloguing team hours
• Finalisation – finalisation activities, Collection Team finalisation hours
Key Observations from the Survey
• We all have similar approaches• There is no single institution who is “the leader” in
the field• Throughput depends on multiple interdependent
factors• There is a lack of end-to-end process visibility,
process metrics and process automation• We all are equally good, we are equally bad!• The model limits us.
Registration
•Planning•Prioritisation•Approval•Payment
Preservation
•Rehousing•Conservation
Cataloguing
• Metadata Standards
• Description Level
Digitisation
• Method• Format• Resolution• Equipment
Finalisation
• Notification• Discovery
Digitise Pictures
Pictures Digitisation
and Description
Activities
Resourcing
VisibilityMetrics
Automation
Pictures Digitisation
and Description
Continual Process
Improvement
Business Alignment
Strategic Sourcing
Standard Operating
Procedures
Process Metrics
Plan
Do
Check
Act
Continual Process Improvement - Deming Cycle
Recommendations
• Metrics; a common agreement?
• Throughput factors; shared understanding of procedures and tasks
• Defining end to end processes
• Apply the report to our own processes.• Engage with the workflows and map work
teams and populate the “black box” tasks• Apply a Deming cycle type approach to the
recommendations in the context of our own work (each according to our individual resources and capabilities)
• Return to engage in next round of discussion
Documenting undocumented pictures collections at the NLA
Documenting undocumented pictures collections at the NLA
The data
• Number of data sheets 954 approx.
• They are being imported into our collection management system
• We can export EAD from AS into Banjo
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