DE Coordinator’s November 2012 Telephone Meeting

DE COORDINATOR’S NOVEMBER 2012

TELEPHONE MEETINGLeBaron Woodyard, Chancellor’s Office

November 16, 201212:00 Noon – 1:30 PM

Agenda Update on 2011-12 Annual Distance Education

Survey Maintaining a Quality Distance Education

Program Webinar CCC Coordinators and Managers Organization Distance Education Student and Faculty

Satisfaction Surveys Fund for Instructional Improvement Loan

Request for Proposal Release State Authorization Tracking Tools

Update on 2011-12 Annual Distance Education Survey Survey is complete with all colleges

reporting One component of bi-annual report to

the Board of Governors in 2013 Survey highlights

Survey Highlights New courses that did not exist before

and are only delivered by distance education?82 Colleges indicated there were zero

courses in this category21 Colleges indicated they created 85

courses11 Colleges did not respond to the question

Survey Highlights Existing courses that were converted

from face to face to distance education19 Colleges did not convert any courses88 Colleges converted 897 courses to

distance education courses

Survey Highlights Does your district have a Board of

Trustees approved student authentication policy?23.4% Say Yes77.6% Say No

Survey Highlights In 2009-10 did your college offer an

AA or AS degree or a Certificate of Achievement program where the student could complete the program 100% through distance education?55 Colleges indicated that they doThis is up 11 colleges from last year

Survey Highlights Has you college developed

streamlined educational pathway policies/activities for distance education students?16 colleges indicated they have (29.1%)

○ This is up from zero from last year39 colleges indicated they have not

70.9%

Quality Distance Education Program Webinar Webinar date is December 10, 2012

from 9:00 AM – 12:00 Noon Scheduled 3 hour system-wide webinar

on operating a quality DE program in the California Community College (CCC) System

Must register to receive login information

Quality Distance Education Program Webinar Designed to provide colleges with

comprehensive information about regulations, policies, and procedures impacting distance education programs in the CCC System

The webinar will be targeted to CIO’s, District/College DE Coordinators, other curriculum officials, and individuals responsible for attendance accounting and reporting at each district.

Quality Distance Education Program Webinar The webinar will address established DE

standards, quality components, and things that districts should have in place to have a quality DE program. 

It will also cover the technical attendance accounting side of DE and potential annual audit implications.

Quality Distance Education Program Webinar The webinar will feature presentations by

local DE programs that speak first-hand to best practices and DE quality control processes

• Student satisfaction survey – Fall 2012 • Voluntary participation for colleges• 5 categories of interaction

• Learner-content• Learner-instructor• Learner-learner• Learner-technology• General interactions

• 50 plus factors analyzed in a factor analysis

Distance Education Student and Faculty Satisfaction Surveys

• Release is October 22, 2012• Due date is January 22, 2013• Covers Fiscal Years 2012-13 and 2013-14• $302,000 available in each Fiscal Year• Zero percent interest• 3 year repayments begin 1 year after the

program year of the loan• Can be used for instructional related revenue

generating strategies

Fund for Instructional Improvement Loan Request for Proposal Release

State Authorization 101

Dr. Pamela Shay

Franklin UniversityVice President of Accreditation &

Institutional Effectiveness

• Nonprofit, private institution• Online & campus-based programs• Associate, Bachelor, and Master

degrees• Students enrolled nationwide

Welcome

Getting Started• Review relevant statutes and regulations

– “IT DEPENDS” on type of institution, delivery formats, level of activities

• Compare multiple sources of information

• Create your own spreadsheet/table to track information

• Build and foster internal and external relationships

Review Create Compare Build

Compare Sources of Information

• SHEEO State Authorization Inventory http://www.sheeo.org/stateauth/stateauth-agency.htm

• WICHE Cooperative for Educational Technologies (WCET)

• SAN (State Authorization Network) group websites

• EduVentures survey

Compare

Review Statutes and Regulations• Definitions

• “Triggers” for physical presence or operations– Facilities, infrastructure and technology – Students, Faculty– Practica, internships/externships, independent study– Proctors, tutors, mentors, preceptors– Marketing & Recruiting initiatives

• Exemptions• Licensure programs with curricula or requirements dictated by

state professional licensing boards, e.g. education, nursing, social work

Review

• Number of students• State expenses (initial, annual, bonds, etc.)• Cost of not serving existing students• Cost of monitoring and maintaining• Cost of personnel

Strategic Decisions Regarding State Authorization

Create Tracking Documents

Original Authorization

Exempt by confirmation

Exempt by regs/interp Other

Georgia 7/7/2011Hawaii 4/14/2011Idaho 5/15/2011Illinois 4/4/2000Indiana - IN 7/15/2009Indiana - OH 6/2/2009

State

Status

Create

Create Tracking DocumentsProgram Authorization Status by State_2.2.12

States and U.S. Territories

Program Name Degree AL AK AZ AR CA CO CT DE

Applied Management B.S. A A A R A A A AApplied Psychology B.S. A A A R A A A ABusiness Administration B.S. A A A R A A A ABusiness Economics B.S. A A A R A A A ABusiness Forensics B.S. A A A R A A A ACommunications B.S. P A A R A A A AComputer Science B.S. A A A R A A A ACriminal Justice Administration B.S. P A A R A A A A

Codes: Fully authorized in the state AFully authorized in the state; periodic renewal required RPending authorization in state P

Create

Build and Foster Relationships

External• State Regulators• Professional Organizations

Internal• Maintain regular communication with marketing, financial aid,

academics, registrar, and enrollment, human resources, finance, assessment departments

• Need information on library resources, facilities, advising, student services, technology

• Know institution’s strategic or growth plan

Build

Maintaining Compliance

• Marketing

• Catalog/Bulletin

• Consumer Information/Disclaimers

• Enrollment

• Monitor changes in regulations

• Maintaining authorizations– New program approvals– Renewals– Enrollment/revenue reporting– Surety bond updates– Agent license renewals

• Maintaining exemptions– Fees, enrollment reporting, reapplication

• Develop a system of regular review

Maintaining Compliance

Thank you for your time and attentionPamela ShayAccreditation & Institutional Effectiveness

Franklin University 201 S. Grant AvenueColumbus, Ohio 43215

Pamela.shay@franklin.edu

641.947.6135

State Authorization Resources by Franklin University

Navigating the Chaos WorkshopFranklin.edu/authorization-workshop

Consulting ServicesPersonal consultation on state processes for your institution

SA Management ServicesFranklin partners with your institution to complete state authorization requirements and manage the system for your institution.