DBMROVI Continuing Appropriations and Accounts Payable
Post on 03-Apr-2015
670 Views
Preview:
Transcript
CONTINUING APPROPRIATIONS & ACCOUNTS PAYABLE
OUTLINE OF PRESENTATION
I. Legal Bases/Applicable GuidelinesII. Definition of termsIII. Types of DBM ReleasesIV. Continuing AppropriationsV. Accounts Payable Classification of Accounts Payable Budgetary Policies on Accounts Payable Release of NCA for AP (NBC No. 528) Determination of Accounts Payable
VI. Year-End ReconciliationVII. Submission of Reports to DBM
I. Legal Bases/Applicable Guidelines CL 2002-17 dtd Sept. 27, 2002
CL 2005-2 dtd 28 Jan 2005
CL 2004-3 dtd 26 January 2004
CL 2004-2 dtd 26 January 2004
CL 2001-14 dtd 31 July 2001 (correction of names of creditors thru typographical errors)
NBC No. 507 dtd Jan. 21, 2007
NBC No. 507A dtd June 12, 2007
II. DEFINITION OF TERMS APPROPRIATION - refers to an
authorization made by law or other legislative enactment, directing payment out of government funds under specified conditions or specified purposes.
(GAA or other Special Laws)
II. DEFINITION OF TERMS ALLOTMENT - refers to an appropriation issued
by the DBM to an agency which allows it to incur obligations for specified amounts contained in a legislative appropriation
(ABMs, SAROs, Sub-allotments,
LROs)
II. DEFINITION OF TERMS
BUDGET - refers to a
financial plan required to be prepared by an implementing unit
II. DEFINITION OF TERMS
OBLIGATION - refers to an amount committed to
be paid by the government for any lawful act made by an authorized officer for and in behalf of the government
II. DEFINITION OF TERMS CONTINUING APPROPRIATIONS
refers to an appropriation available to support obligations for a specified purpose or project, even when these obligations are incurred beyond the budget year
MOOE and CO may be allowed for
obligation for 2 years (Ex: 2010 unobligated MOOE may still be obligated in 2011)
III. TYPES OF DBM RELEASES
ALLOTMENT
- ABM
- SARO’s issued
- Sub-SARO
- Sub-Allotment
NCA/TRA
IV. CONTINUING APPROPRIATIONS- balances of allotments as of Dec. 31, 2010 which are still
valid for obligation in 2011
- Request for issuance of NCA should be supported by:
* LDDAPs (as to type of creditors – EC or IC)
* SAOB as of Dec. 31, 2010
* Copy of last page of RAOMO for MOOE or RAOCO
for Capital Outlay
SAMPLE FORMAT- SAOBP/A/P ALLOTMENT CLASS/OBJECT of
EXPENDITURE
(1)
ALLOTMENT RECEIVED
(2)
OBLIGATIONS INCURRED UNOBLIGATED BALANCE OF ALLOTMENT
(5)
This Report
(3)
To Date
(4)
I. CURRENT YEAR BUDGET
1. Personal Services
Salaries
Wages
PERA
RLIP
2. MOOE
Travelling
Office Supplies
3. CAPITAL OUTLAY
II. SPECIAL PURPOSE FUNDS
Salary Adjustment
Salaries
PHILHEALTH
ECIP
New Positions
Salaries
PHILHEALTH
ECIP
RLIP – Salary Adjustment
RLIP – New Positions
iii. PRIOR YEAR’S BUDGET (CONTINUING APPROPRIATIONS)
V. ACCOUNTS PAYABLEClassification of Accounts Payable
According to Date of Delivery:
a) Prior Year’s A/P – obligations for which
goods and services projects have been delivered completed and accepted but remained unpaid as of Dec 31 of the immediately preceding year
b) Current Year A/P – obligations for which goods/services/projects have been delivered/completed and accepted during the current year
V. ACCOUNTS PAYABLEClassification of Accounts Payable
According to type of creditorInternal Creditors
employees/utility co./other NGAs/GOCCs/LGUs/govt scholars/road right of way claimants and non-regular suppliers with one-time transactions during the fiscal year costing P10,000 and below
V. ACCOUNTS PAYABLEClassification of Accounts Payable
According to type of creditor
External Creditors
- those agencies not enumerated under the previous section
Two kinds of Overdrafts Incurred by IUs
Overdraft in allotment:
- Excess obligation over allotment
Overdraft in cash disbursement over obligations
- Use of excess cash without proper obligation
V. ACCOUNTS PAYABLEBudgetary Policies on Accounts Payable
Only valid and legal A/Ps shall be considered for payment
(Valid and legal? - obligations incurred within the prescriptive period of the covering allotment and covered by an approved contract with specific creditors and suppliers)
The commitments and obligations shall be recognized/ booked up as A/Ps only upon receipt of the agency of the supplier’s/creditor’s bills for goods /services delivered /rendered and projects accepted
V. ACCOUNTS PAYABLEBudgetary Policies on Accounts Payable
Commitments for which no goods/services have been delivered and projects accepted shall not be treated as A/Ps. These shall remain valid until such shall have been delivered – and will be considered as “NOT YET DUE AND DEMANDABLE OBLIGATIONS”
V. ACCOUNTS PAYABLEBudgetary Policies on Accounts Payable
PY and CY external creditors – to be credited to an MDS Special Account – valid up to the end of the following month
PY and CY internal creditors – to be deposited to the regular MDS account – valid up to the end of the month
V. ACCOUNTS PAYABLERelease of NCA for A/Pay (NBC No. 528) Prior Year’s Accounts Payable
NGAs shall submit to DBM a complete listing (BAF 304) of these A/P’s as of 31 December of each year for priority funding, to be supported with the Pre-lim or Final TB as of the end of the same period (CL 99-2)
Submitted as of 31 Jan 2011 – for priority funding
Beyond cut-off – queued under normal A/P procedure
V. ACCOUNTS PAYABLERelease of NCA for A/Pay (NBC No. 528)
Prior Year’s Accounts Payable
Separate lists shall be submitted for external and internal creditors. The total PY AP per Lists should tally with the total A/Ps recorded in the submitted Pre-lim or Final TB as of 31 December of the year
V. ACCOUNTS PAYABLERelease of NCA for A/Pay (NBC No. 528)
Current Year’s Accounts Payable
Goods and services to be delivered/rendered/completed and accepted during the year, charged against FY 2011 and prior year’s budget
- shall be paid pursuant to procedures for PY APs -regular queuing
V. ACCOUNTS PAYABLEDetermination of Accounts Payable
TOTAL ALLOTMENTTOTAL OBLIGATION
(not to exceed total allotment)
Less: NCA Issued Or Actual disbursement TRA Issued TRA Issued
Add: Reverted Cash Equals: A/P Level Equals: A/P Level
A/P level = A/Pay Per TB/BAF 304
+ NYDD, if any
Determination of Accounts PayableParticulars Allotment Obligations Unobligated Bal Excess/(OD)
Reg PS 189,978,000.00 189,981,435.00 (3,435.00)
LS-ERF/MT/Subsistence 2,013,906.00 2,008,925.00 4,981.00 1,546.00
Sal Adjustment - MPBF 22,404,298.00 22,409,134.00 (4,836.00) (4,836.00)
TL/RG - PGF 165,293.00 165,292.35 0.65
RLIP 18,772,358.00 18,784,733.63 (12,375.63) (12,375.63)
TOTAL PS 233,333,855.00 233,349,519.98 (15,664.98) (15,665.63)
For dropping
NCA Disbursed 220,137,958.00 (net of reversion of P20,000)
TRA Issued 9,801,307.68
Net 3,410,254.30
Less: OD (15,665.63)
A/P Level 3,394,588.67
IX. Determination of Accounts Payable
Particulars Allotment Obligations Unobligated Bal Excess/(OD)
Reg PS 189,978,000.00 189,960,435.00 17,565.00 17,565.00
LS-ERF/MT/Subsistence 2,013,906.00 2,008,925.00 4,981.00 4,981.00
Sal Adjustment - MPBF 22,404,298.00 22,409,134.00 (4,836.00) (4,836.00)
TL/RG - PGF 165,293.00 165,292.35 0.65 0.65
RLIP 18,772,358.00 18,784,733.63 (12,375.63) (12,375.63)
TOTAL PS 233,333,855.00 233,328,519.98 5,335.02 5,335.02
No overdraft
NCA Disbursed 220,137,958.00 (net of reversion of P20,000)
TRA Issued 9,801,307.68
Net 3,389,254.30
Less: OD
A/P Level 3,389,254.30
Determination of Accounts Payable
Particulars Allotment Obligations Unobligated Bal Excess/(OD)
Reg PS 189,978,000.00 189,980,435.00 (2,435.00) (2,435.00)
LS-ERF/MT/Subsistence 2,013,906.00 2,015,925.00 (2,019.00) (2,019.00)
Sal Adjustment - MPBF 22,404,298.00 22,400,134.00 4,164.00 4,164.00
TL/RG - PGF 165,293.00 165,292.35 0.65 0.65
RLIP 18,772,358.00 18,765,733.63 6,624.37 6,624.37
TOTAL PS 233,333,855.00 233,327,519.98 6,335.02 6,335.02
OD- for dropping
(4,454.00)
NCA Disbursed 220,137,958.00 (net of reversion of P20,000)
TRA Issued 9,801,307.68
Net 3,388,254.30
Less: OD (4,454.00)
A/P Level 3,383,800.30
Deadline for submission of A/Pay requests
Not later than 12 noon of the 25th of each month
If the 25th falls on a Sunday or holiday, the next working day shall be considered as the new cut-off date
VI. YEAR-END RECONCILIATION
Section 1.5.1 of Circular Letter 2004-2:
A complete listing of PY A/P shall be submitted to DBM for priority funding supported with the Final Trial Balance
Total A/Pay should tally with the total A/Ps recorded in the submitted Trial Balance
VI. YEAR-END RECONCILIATION
Required formats: - List of Allotment - Cummulative SAOB - List of NCA issued – segregated into PS and MOOE
and other special releases, such as CMPs, Cont Appro, etc and with list of reverted cash - List of TRA
- Reconciliation of cash balances Submission shall be basis of releases for A/Payable
and for unobligated portion of allotment
VI. YEAR-END RECONCILIATION
PLEASE TAKE NOTE:
Only agencies/IUs with ACCOUNTS PAYABLE & CONTINUING APPROPRIATIONS @ year-end are scheduled for reconciliation.
VII. Reports for Submission to DBM Reconciliation of Allotment and NCA/TRA
Releases Final Trial Balance (received by DepED-VI and
COA) SAOB (received by DepED-VI and COA) List of Due and Demandable Accounts Payable
(BAF 304) – tallies with Final TB (Masterlist of Accounts Payable as of 12/31/10) List of Not Yet Due and Demandable A/P
The budget is the life of a nation as much as it is a tool for it to grow - after years of operating on budget deficits, the government has managed to put its fiscal position at a break-even point - and maybe even break through the elusiveness of a balanced budget…… let us all rise up to the challenge
top related