Constructing Excellence Construction Clients’ Group – Strategy Day Estates’ Commitments Best Practice Guide 30 th April 2015.

Constructing ExcellenceConstruction Clients’ Group – Strategy Day

Estates’ CommitmentsBest Practice Guide

30th April 2015

ICL’s Mission Statement

Imperial College London embodies and delivers world class scholarship, education and research in science, engineering, medicine and business, with particular regard to their application in industry, commerce and healthcare.

ICL’s beginnings

1851–1890: Building on the Great Exhibition, Prince Albert supported the idea of South Kensington becoming the London Centre for Science and Arts. Constituent Colleges formed.

1907: Imperial College founded by merger of:• City and Guilds College• Royal College of Science• Royal School of Mines

1987: Management School formed (now Imperial College Business School).

1988-2000: Mergers with: • St Mary’s Hospital Medical School• National Heart & Lung Institute• Charing Cross and Westminster Medical School and

Royal Postgraduate Medical School

2007: Formation of Imperial College Healthcare NHS Trust and the Academic Health Science Centre.

2007: Imperial College became independent of the University of London in its centenary year.

ICL’s History

ICL’s Estate today

Comprises 8 campuses:

• Charing Cross

• Chelsea & Westminster

• Hammersmith

• Northwick Park

• Royal Brompton

• Silwood Park

• St Mary’s

• South Kensington

Our 25-acre ‘Imperial West’ campus in White City is now being developed.

ICL’s Estate today

Silwood Park

Imperial West

ICL’s People

Students:14,500 full-time undergraduates, taught postgraduates and research postgraduates.

Staff:6,500 academic, research and support staff.

An international institution:Students from over 125 countries.Top non-UK country (students): China.30% of full-time students non-UK nationals.35% of staff non-UK nationals.

ICL Estates – Nature of Recent Projects

• In the late 1990’s/early 2000’s, ICL Estates delivered a number of new buildings, particularly at South Kensington (incl. Business School, Faculty Building, Sir Alexander Fleming Building).

• Over the last 7-8 years, there has been greater focus on refurbishment/conversion projects, normally in the £1M–£10M range.

• ICL’s purchased a 25-acre site in White City in 2009, and instigated a major masterplanning exercise to establish a new campus. Stage 1 (Wood Lane Studios, 500-bed student residences) completed in 2012.

• Multidisciplinary research space will be created over the next few years, for ICL scientists and engineers to tackle global challenges, together with state-of-the-art space for translating research ideas into direct applications and spin-out companies. Plans for the site include a publicly accessible square, accommodation, leisure and retail facilities, a conference centre, and homes.

ICL Estates - Organisation

ICL Estates Projects - Team Structure

ICL Estates’ Current Project Process Map

Vision

ICL provides world-class education and research in science, engineering, management and medicine.

Estates team’s vision is to match the College’s world-class capability, by providing high-quality, value-for-money professional services founded on a commitment to:

• strong client leadership• collaborative approach with stakeholders/supply chain• robust governance, built on sound policies and processes• project delivery assurance - safety, quality, cost, time

Objective

Collaborative exercise to develop a bespoke Best Practice Guide for ICL Estates, spanning across our masterplanning and development, project delivery and facilities functions.

The Guide will set out our ethos and approach for managing Estates and working together, in realising our

Vision.

How to achieve the objective?

Construction Clients’ Group (CCG)

CCG’s ‘Priority Themes’

1.  Client Leadership

2.  Procurement and Integration

3.  Health and Safety

4.  Design Quality

5.  Sustainability

6.  Commitment to People

Priority Themes Content

• What does the Priority Theme include?

• What are the benefits to you?

• How do you do it?

• Supply Chain partners’ challenges

• Action to be taken

Joined-Up Thinking

ICL Estates’ Priority Themes

1.       Client Leadership2.       Procurement and Integration3.       Health and Safety4.       Design Quality5.       Sustainability6.       Commitment to People

+7. Relationships

Priority Themes – Review Groups

Review Process

Priority Theme Champions led their teams through an 8-week review process to:

• identify aspects of our service delivery and performance that need improvement – gap analysis.

• establish an action plan to set out how improvements can be achieved.

• prepare bespoke best practice guidance note - adding, omitting, re-wording CCG Guide to make it our own.

Review Output

Review Output (cont’d)

Review Output (cont’d)

Next Steps……

• Progress with preparing new/updated procedures to reflect improvement measures identified, based on agreed priorities.

• Production of draft Estates’ Best Practice Guide, setting out our approach and expectations.

• Review period to enable review and comments, seeking internal and external input and buy-in.

• Roll-out new policies/procedures and launch Estates’ Best Practice Guide by early 2016.