Collection development toolbox: state of the art collection development tools

Collection development toolbox: state of the art collection development tools

SUNY LISUG ConferenceOctober 10, 2008

What we are covering today

Why should we use collection development tools? What type of collection development jobs do we

want to do? Find the right tool for the right job Screen shots of some of the Aleph reports Demonstration of the some of the non-Aleph tools Questions/Discussion If you are keeping track – there are #34 slides

Caveats/Disclaimers

I am not an expert, there are others in the room that might have better ways to accomplish the same goals, speak up!

Suffolk’s collection development initiatives are still are a work in progress we are still learning the strengths and weaknesses of the tools and we have not implemented everything we wanted to.

I am not going to go through every report or tool, I picked out some that I find useful.

Please ask questions along the way!

Top ten reasons to use collection development tools

10. IPEDs/NCES Reports9. Middle States Reports8. Reports for outside accrediting agencies – ABA, NLN7. Program Reviews6. Brag about yourself in library newsletters, PR5. Annual report for your institution – justify $4. See how your collection is being used3. Determine strengths & weaknesses of your collection2. To make informed purchasing decisions1. WE ARE LIBRARIANS – WE STILL NEED TO BUILD

EXCELLENT COLLECTIONS!

What collection development jobs do we want to do?

Inventory our collection Find out how our collection is used Analyze our collection – find strengths and

weaknesses Compare our collections to standards Purchase new materials for our collection Demonstration of the some of the non-Aleph tools

Collection Inventory tools

Shelf list of everything in a collection so you can check the shelves

Create a list of what on our shelves and compare it to our database

List of lost/missing items List of things that have been out a long time

and may never be seen again

Collection Inventory tools - Shelf List Item05 (Services/Items)

Collection Inventory tools - Shelf List Item05 (Aleph/Task Manager/)

Collection inventory tool -Shelf Reading Report - Item04 (Services/Items)

Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

Inventory tool – Missing (Custom 22)/Lost (ret_item_22) reports

Inventory tool - Loan Report Custom 21 (Services/Custom Reports)

Collection Usage tools

Cumulative stats of everything that was taken out

Breakdown of usage stats by call number

In-house use report List how many times individual

items are taken out Stats on how our databases are

being used – vendor reports, ezproxy logs

Stats on how are web pages are being used – server logs, web analysis tools

Collection Usage Tools – General Circulation cir-30 Services/Stats

Collection Usage Tools – General Circulation cir-30 (Aleph/Task Manager)

Collection Usage Tools – In-house Use cust-17 Services/Custom stats

Collection Usage Tools – In-house Use cust-17 Services/Custom stats

Collection Usage Tools – Loan/Renew by Call Number custom-09

Collection Usage Tools – Loan/Renew by Call Number custom-09

Collection Usage Tools – Loan/Renew by Item custom-50

Collection Usage Tools – Loan/Renew by Item custom-50

Collection Usage Tools – Loan/Renew by Item custom-50

Collection Usage Tools – Circ Stats by Borrower status cust-03

Collection Usage Tools – Circ Stats by Borrower status cust-03

Collection Analysis tools Number of items in the

collection Get a download of marc

records to use in vendor tools (e.g. Resources for college libraries)

Compare your collection with outside tools (e.g. Resources for college libraries)

Stats on how our databases are being used – vendor reports, ezproxy logs

Stats on how are web pages are being used – server logs, web analysis tools

Collection Analysis – Count of Items in your collection-Custom 30

Collection Analysis – Count of Items in your collection-Custom 30

Collection Analysis Tools – OCLC Collection Analysis

Identify your unique holdings—Compare your collection against all the holdings in WorldCat

Compare with peer institutions—Easily evaluate your collection against other WorldCat institutions of your choice

Complimentary batchload upon request to get your institution's holdings up-to-date before running your analysis

Reports include the ability to generate tables or graphs

http://www.oclc.org/collectionanalysis/

Collection Analysis Tools – Resources for College Library

Resources for College Libraries is a extensive bibliography created by Choice, ACRL & Bowker.

Run ret-01 or ret03 to get a list of system numbers for your collection – Suffolk does one for each campus, a one total collection and one of books that were withdrawn or suppressed

Use print03 to download in MARC format Upload files into Resources for College Libraries RLC provides reports on matches, non-matches, etc. Analyze your collection

Collection Purchasing tools Baker & Taylor Title

Source – check out the reviews

Individual review journals through databases

Books in Print Resources for

college libraries

Collection Tools’ Safety Tips Tools do not make a

good librarian – good data can lead to poor analysis (e.g. usage stats, overbroad weeding policies)

Tools have weaknesses (Resources for College Libraries dated materials)

Be careful with the no loan report!

Paralysis by analysis – can get data crazy

Questions, Discussion, Demonstration

This presentation can be found @:http://www.sunysuffolk.edu/Library/LISUG.ppt

Suffolk Community College’s CD Page:http://www.sunysuffolk.edu/Library/staff/cd.asp

Kevin McCoy’s Email address:mccoykj@sunysuffolk.edu