City of Rio Vista · Melanie McGinnis Kristine Smith Sandy Shewmaker City Council Mayor: Norman Richardson Vice Mayor: Constance Boulware Councilmember: David Hampton Councilmember:

City of Rio VistaMidterm Budget ReviewJuly 16th, 2013

AgendaOverview of today’s meeting

• Introductions• Background• Budget Overview• Financial Projections• Adjustments by

Department▫ City Council▫ City Manager▫ Police▫ Fire▫ Finance▫ City Clerk▫ Community Development

Introductions

City Staff

Joseph Tanner

Anna Olea-Moger

David Melilli

Russ Sherman

Greg Bowman

Finance Staff

Mary Lee Sharer

Melanie McGinnis

Kristine Smith

Sandy Shewmaker

City Council

Mayor: Norman Richardson

Vice Mayor: Constance Boulware

Councilmember: David Hampton

Councilmember: Tim Kubli

Councilmember: Jim McCracken

Treasurer: Jim Nordin

Organizational Chart

Citizens

City Council

City Manager

City Staff

City Attorney

TreasurerBoards and

Commissions

Economic Update

• Stock Market

▫ Dow 15,484

▫ S&P 1,682

• California Budget

▫ Stabilized

• Local

▫ Increase in assessed value, 4.33%

Fiscal Highlights from 2012/13

• Revenues vs. Expenditures▫ for FY 12/13 $180,000 (est.) for all funds

• Employee Labor Agreements• Police Sergeant • Senior Center Update• Small Business Development Center• Measure O• Website update• Street Sign Project• Church Road• Fire House Mural • Building permits

Budget Overview

▫ This is a guide

Based on Goal Setting Session & staff needs

Reinvestment in infrastructure and public safety

▫ Budget Assumptions

▫ Revenues

▫ 3% raise in property taxes

County Assessor has City of Rio Vista at 4.33%

Building permits

▫ Measure O

$750,000

Budget Overview

• What is not included

▫ Unexpected Revenues

▫ Asset sales

Business Park

Underutilized land or buildings

Summary of Funds

• Fund Transfers

• Handout

Summary and Projection of

Revenues and Expenses

Presentation from Treasurer

City of Rio Vista

July 16, 2013James Nordin,

Treasurer

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Community Facilities District 2004-1 Revenues and Expenses

Revenues, Community Facilities District 2004-1

Expenses Community Facilities District 2004-1

James Nordin, Treasurer

James Nordin, Treasurer

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

General Fund Revenues and Expenses

General Fund Revenue

General Fund Expenses

Linear (General Fund Revenue)

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

RDA Revenues and Expenses

RDA Revenues

RDA Expenses

James Nordin, Treasurer

Community Facilities 2006-1 Revenues and

Expenses

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Expenses Community Facility District 2006-1

Revenues Community Facilities District 2006-1

James Nordin, Treasurer

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Water System Revenue & Expenses

Water System Revenues

Water System Expenses

Linear (Water System Revenues)

James Nordin, Treasurer

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Airport Revenues and Expenses

Airport Revenue

Airport Expenses

Linear (Airport Revenue)

James Nordin, Treasurer

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Revenues and Expenses for Sewer System/Beach Treatment Facility

Revenues for Sewer System/Beach Treatment Facility

Expenses for Sewer System/Beach Treatment Facility

James Nordin, Treasurer

-$15,000,000

-$10,000,000

-$5,000,000

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Revenues and Expenses for Sewer Construction/NW Treatment Facility

Revenues for Sewer Construction/NW Treatment Facility

Expenses for Sewer Construction/NW Treatment Facility

James Nordin, Treasurer

-$25,000,000

-$20,000,000

-$15,000,000

-$10,000,000

-$5,000,000

$0

$5,000,000

$10,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Revenues and Expenses, All Other

Revenues All Other

Expenses All Other

Linear (Revenues All Other)

James Nordin, Treasurer

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Rio Vista Total Revenues and Expenses

Total Revenues

Total Expenses

Linear (Total Revenues)

James Nordin, Treasurer

-$10,000,000

-$5,000,000

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Net Surplus or Deficit, 2003 - 2013

Net Surplus or Deficit, 2003 - 2013

James Nordin, Treasurer

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Salaries and Wages

Salaries and Wages

Linear (Salaries and Wages)

James Nordin, Treasurer

James Nordin, Treasurer

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

PERS Expense

PERS Expense

Linear (PERS Expense)

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

generalfund

RDA Comm.Fac.

2006-1

CommFac

2004-1

WaterSystem

Airport Beach NWWater

All Other Total

Revenues and Expenses for 2013

Revenues

Expenses

James Nordin, Treasurer

City Council

• $17,135 adjustment

▫ Based on actual expenditures from last year

▫ Increases to the following

Social Security

Conferences & Meetings

liability insurance

Membership dues

Services & Supplies

City Manager

• $6,100 Adjustment

Based on actual expenditures from last year

Social Security

Conferences and meetings

Meals

Bank fees

City Administration

• $31,373 Adjustment

▫ Insurance

▫ Contractual services

▫ Equipment rental

▫ Office Supplies

Rio Vista Police DepartmentBudget Session Highlights

Greg Bowman

Chief of Police

July 16, 2013

Department Highlights

Upgrades to Technology Infrastructure

-Installation of T-1 communication line - $9k annual increase – improved

reliability for police-specific data transfer between our internal networks

and County switches

707.374.6366www.riovistacity.com/departments/police-department

7/17/2013

29

Cost Savings

-Reduction of proposed overtime budget by 20% due to vacancies now filled

7/17/2013

30

707.374.6366www.riovistacity.com/departments/police-department

Chief Bowman

Sgt. Ryan

Officer Hollingsworth

Officer McDowell

Officer Bridges Officer King

Sgt. (TBD)

Officer Pratt

Officer Haney

Proposed Sergeant

Officer Bahr

Officer Wisgerhof

Records Manager Linda

Lannon

Staffing – Current and Proposed

Personnel7/17/2013

31

707.374.6366www.riovistacity.com/departments/police-department

Staffing - Proposed Adjustment/Addition

-Staff proposes the addition of one Sergeant position to augment existing personnel – total cost ~$140k/annual

- Recent hires and the unfreezing of the second Sergeant position has brought us back to minimum staffing – our increasing workload supports the additional position.

-Making it a supervisory role increases the ability of the Department to proactively manage Departmental programs and provide close to 24/7 supervisory coverage

Ancillary Adjustments

- Fuel

- Training

- Uniform/Equipment

- with additional personnel the Department will

experience nominal increases in these areas

707.374.6366www.riovistacity.com/departments/police-department

32

Current Budget Savings

Staff estimates that for the close of FY 12-13 the Police

Department will be at 87-90 % of budget, or approximately

$160,000 under budget

707.374.6366www.riovistacity.com/departments/police-department

33

City of Rio Vista

2013 Budget Workshop

Fire Department

Fire Chief

A ShiftCaptain

Reserve/VolunteerFirefighter

Paramedic Firefighter

B Shift Captain

ReserveParamedicFirefighter

Reserve/VolunteerFirefighter

C Shift Captain

ReserveParamedicFirefighter

Reserve/VolunteerFirefighter

Rio Vista Fire Department

Organizational Chart

Fire Marshal

Current Staffing

• Chief 1• Captains 3• Paramedics 1

• Reserve Firefighters 21▫ Paramedics 9▫ EMT’s 12

• Volunteer Firefighters 6▫ Engineers 2▫ Firefighters 4

Daily Staffing

The Department attempts to maintain a minimum ofthree personnel on duty at all times.

This commonly consists of one captain, one paramedicfirefighter and one reserve firefighter.

On some days there may be more than three on dutydue to reserves or volunteers working additional shifts.

However, there are also days that staffing is belowminimum due to the unavailability of reserves.

2012 Calls for service

Total Calls* 1175

Most common • Medical Aid 728• Fires (all types) 59• Public Service 101• Alarms (fire, smoke, Co) 27• Lift Assists 72

*Totals include Delta Fire District responses

2013-14 Budget Requests

• Rehire Two Paramedic Firefighters Provided 24 hour Advanced Life Support Previously budgeted but vacant/frozen positions Total compensation for one position

$105,000

• Approve 800 Contractual Hours for Fire Marshal

Enforce Uniform Fire Code Business inspections and plan reviews Weed abatement notification and enforcement Funding out of Fund 39 $38,080

2013-14 Budget Requests

• Increase Funding for Reserve / Volunteer Firefighter Programs

Increase the number of reserve and volunteer firefighters

Stipends for shifts, call backs and training

Increase from 2012/13 budget $10,000

• Increase Funding for Department Training Required training for maintaining paramedic licensure

Basic department training

Increase from 2012/13 budget$8,000

Finance Department

2013-2014 Proposed Revisions$9,000 adjustment

Account 7245-Additional temporary help/outside support in Finance areas

Account 7395- Additional training for the Finance staff and Certified Public Accountants

City Clerk

2013-14 Budget Revisions• 7235 – Conferences & Meetings - $5,000 +

• (Annual City Clerks Conference, Annual New Law & Elections Conference & No Cal Division City Clerk Quarterly Meetings)

City Clerk

2013-14 Budget Revisions• 7245 – Contractual Services - $17,046 +

• (Records Management consultant and GranicusSoftware for Council meeting DVD access & archiving on web)

City Clerk

2013-14 Budget Revisions• 7270 – Election Expenses - $5,400 +

• Est. one-third of Nov. 2012 election cost to prepare election materials & notices in 2013-14 for Nov. 2014 election (2014-15 FY)

City Clerk

2013-14 Budget Revisions• 7277 – Fuel & Mileage - $60 +

• Quarterly meetings of City Clerks & Solano County Registrar of Voters

City Clerk

2013-14 Budget Revisions• 7365 – Membership Dues - $224 +

• Add Deputy City Clerk membership to IIMC & CCAC

Community Development

Airport Enterprise Fund 84

F/Y 2013-14 Changes:

▫ Updating the FAA Airport Layout Plan includingPavement Management and Electrical Planinstallation work with FAA grant funds.

▫ Construction of drainage and fencingimprovements with FAA grant funds.

Waterfront Promenade

• $450,000 Grant

• Design Costs plus local match

Corporation Yard

• Cost estimate to rehab the existing lockers and shower area to meet Cal OSHA requirements including the repair of the roof over that area is about $30,000.

• Cost estimate to repair and/or replace the remaining roof area over the maintenance building is another $30,000.

• General Fund 180

Building, Inspections, and Permits

• Estimated increase in new building permits from 55 to75 for F/Y 2013-14 is estimated gross revenue from allpermits is expected to be $569,561. The gross estimatefrom last year was $187,000.

• General Fund 130

Planning General

• Staff changes from a part time Associate Planner to a fulltime Planning Manager has increased the costs forbenefits and salary.

• Staff has been working closely with the Department ofWater Resources and U.S. Fish and Wildlife Service aspart of the Army Base Steering Committee.

• Fund 170

Landfill Closure Operations Enterprise Fund

66

• Staff will need to prepare a new RFP/RFQ to hire a newconsultant to prepare the annual landfill monitoring reportfor the State which may increase the costs for F/Y 2013-14.

• These costs to operate the Landfill Closure Operations arefrom the Franchise Waste Hauler fees.

• Staff continues to meet with both County and State staff toinspect the landfill closure plan area to monitor ground water.

• Funded by Franchise fees

Landscape and Lighting District 95-2 Fund 47

• Staff has prepared with the City consultant the annualEngineer’s Report and has projected a small increase tothe annual assessment for F/Y 2013-14.

• The City Council approved the renewal of the contractwith Action Property Management with an annual CPIincrease.

Park Maintenance and Operations

• The cost estimate to rehab and/or repair the shelter atEgbert Field is about $30,000.

• There are several playground pieces of equipment thatneed to be repaired and/or replacement of equipment isabout $25,000.

• General Fund 185

Sewer Collection Systems Enterprise Fund

0850

• There will be some costs for the rehab and/or repairs ofsome of the sewer lines within the Beach Drive collectionsystem.

• There is a cost estimate for the replacement of theexisting sewer line from the Marina Lift Station underthe slough to the Beach Drive main line is about$350,000.

Storm Drainage Systems Enterprise

• Staff plans to hire a consultant to help complete thePromenade Phase II Pedestrian Walkway Project as part ofthe City’s match for the $450,000 One Bay Area Grant(OBAG) from Association of Bay Area Governments (ABAG).

• There will be some costs to implement the City wide NationalPollutant Discharge Efficiency System (NPDES) Permit forStorm Water Management Plan for the City’s drainage systemas required by the Environmental Protection Agency (EPA)and the Central Valley California Regional Water QualityControl Board District 5 in Rancho Cordova.

• Fund 050

Streets Maintenance Operations General Fund 190

• There is a Safe Routes to School grant of $100,000 that will need to be implemented with a cooperative agreement with Caltrans and the City before the work can begin on Hwy. 12 to repair and/or replace the existing lighted crosswalk fixtures with a new system.

• There will some design and engineering costs to be determined at a later date.

Transit Operations Enterprise

• Received $500,000 in grants from Cal Trans, STA, and YSAQMD to help sustain Delta Breeze.

• Generated over $14,000 net from Greyhound for commission.

• Generated over $5,000 in sales for RTC cards, Clipper Cards, Fastrak, and newspaper sales and advertising on buses.

• Restructured Transit program to be more efficient in conjunction with the Adopted Short Range Transit Plan.

• Fund 032

Wastewater Lift Stations and Treatment Plants

Enterprise Funds 0855 and 0866

• Completing the re-permitting of the Beach WastewaterTreatment (BWWTP) for less sampling and this shouldhelp reduce operating costs this next year.

• There will be some repairs made to the Marina LiftStation as part of the new force main sewer line thesecosts are not yet undetermined.

• Airport Road and River Road (Hwy. 84) lift stations arein need of upgrades and the costs are yet to bedetermined until the designs are done.

City Hall/Senior Center General Fund 0125

▫ There are still items that need to be addressed regarding the violation from the County regarding the appliances will be about $20,000 if not donated. The Rebuilding Together Solano County (RTSC) staff said they will be back to do the base board tile replacement later this year.

▫ The Boat Dock Grant of $225,000 will require a match of about $75,000 and staff plans to solicit more funds for the match once we receive the paperwork from the Federal Government.

▫ The Boat Launch Ramp area grant for $1.3 million has not been approved by the State. This $300,000 grant may only pay for plans and specifications at this time not to repave the parking lot which is about $60,000.

▫ Staff still needs to secure funding for the repairs and/or replacement of certain parts of the roof over the City Hall is about $40,000.

Swimming Pool General Fund 155

• There are increased costs for chemicals and P. G. & E. utilities since the use of the pool now begins in late January for use by the School District for the Swim Team.

• Staff has started the process for purchasing the debris cover to keep the pool clean and retain the heat from the pool.

• Staff has installed the timer for the recirculating pump to help offset costs of operations for running the pool in the winter months.

Youth Center General Fund 0160

▫ There are needed repairs to the Air Conditioning (A.C.) part of the Heating, Ventilation, and Air Conditioning (HVAC) system. One of the compressor units is working, and the other unit is not.

Water System and Wells Enterprise

• Completing the upgrades for Well #10 pump, and theArsenic Filtration Project Phase I will cause increasecosts in operation for chemicals and labor.

• Arsenic Filtration Project Phase II may go out for bidsnext year based on whether the City can get a StateRevolving Fund (SRF) loan.

• Fund 080

Capital Improvement Program/Projects

• Programs and Projects for F/Y 2013-14 & 2014-15:

• Arsenic Filtration Project for Well #10 = $3,000,000• Arsenic Filtration Phase II Project = $2,000,000 • Camera/Clean/TV/DVD/video sewers = $362,000• Marina lift Station Design/new Bldg. = $300,000• Marina Main Sewer Line Project = $250,000• Meters – Installation Repair/Replace • All meters at one time with same = $3,000,000• Install only missing meters/repairs = $1,500,000• Install missing meters and repairs = $1,000,000