Child & Youth Management System (CYMS). Silas Atkins and Silvia Sawyer Presenting “Fun with CYMS”
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Child & Youth Management System
(CYMS)
Silas Atkins and Silvia Sawyer Presenting
“Fun with CYMS”
CYMS
Today’s training –
Foundational Information
New Initiatives
Accurate Data
Report Examples
Today’s take away…
At the conclusion of today’s CYMS training we want you to simply walk away with –
Feeling more comfortable with CYMS
Knowing the importance of accurate data input
Being more at ease with CYMS reports
A Little CYMS History
Creator of CYMS: Vermont Systems (VSI)
CYMS Locations: ALL Navy CY Programs
CYMS Structure: 11 Navy Regions / 29 CYMS databases
Ongoing Initiatives
Standardizing CYMS codes and processes Navy-wide to provide consistency and ease of collecting data centrally.
Publishing “Navy-ized” Operating Manuals which will show the “How To” requirements from CYMS Training Guides.
Ongoing Initiatives Continued…
Highlighting CYMS functionality in all CYP Operating Manuals in order to streamline operations where possible.
Implementing CYP Online Services at all CYP locations.
CYP Online Services CYP Online – AN
EXTENSION OF CYMS!
Functionality – Parent Payments; Hourly Care Reservations & Activity Sign-Up!
Efficiencies - Saves time for Operations Clerk & Parents by reducing processing time at front desk!
Areas using CYP Online Services:
NDW (pilot site)SW RegionNW RegionSingaporeKoreaSE Region (in
progress)
Credit Card Options
Auto-Debit Payment
• Credit Card automatically charged during billing process
• Same Credit Card
• Less time at front desk
CYP Online Payment
• Choose Credit Card and when to pay
• Better Option for separated parent with shared responsibility for Child Care costs
• Less time at front desk
NDW Region CYP Online Services
CYMS 3.1
Browser Based Great flexibility with screens/field labelsGlobal Reporting
Ability to pass pre-determined data to a single reporting database (scheduled reports).
HQ can roll up by single base, select bases, single or multiple regions, or any combination thereof.
What is CYMS?
Official System of Record for
Program EnrollmentsChild and Household RecordsPersonnel Records/Staff TrainingParent Fees due/receivedPoint of Sales (POS) system
CYMS Reports Maintaining internal controls and ensuring the security and
validity of the information in the CYMS database is a critical management oversight responsibility.
Tracking and auditing information is made easier by using the tools available in CYMS. A wide variety of reports, inquiries, and spot-checks are available to
assist with self-audits. Different types of reports are available: “In-time” and “Historical”.
“In-Time” - only good for the moment/current data only.
“Historical” – data within a specific date range.
Accurate Data Input
Accurate Data Input is Critical(“Garbage” In – “Garbage” Out)
CYMS is used for Data Input! Data is used for Daily Processing and Updating! Data is used for Reports, and Inquiries!
Information is true and accurate. Eliminate Inspection write-ups.
CYMS Staff Records Standards
Published last month – September 2015Available on the E-LibraryRequired Training
How to create a Staff RecordHow to add to a Staff RecordHow to maintain a Staff Record
Bottom LineAll members of the Management Team must
know:
How to create a staff file in CYMS!
How to input data correctly in CYMS!
How to run required reports in CYMS!
Logging into CYMS is no longer optional!
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