CERN Documentation management System Isabel Bejar Alonso
Post on 23-Feb-2016
120 Views
Preview:
DESCRIPTION
Transcript
CERN Documentation management System
Isabel Bejar Alonso
HL-LHC Standards and Best Practices Workshop (11-13 June 2014)
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 2
Contents• LHC QAP • Documents/Templates • Tools
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 3
What existed for the LHCThe LHC project had a QAP that fixed some Quality parameters such as: • Document Types and Naming
Conventions• Equipment Naming Convention• Parts Ids• Configuration management• Design Process and Control• Purchasing and Contracting
Process and Control• Manufacturing and Inspection
of Equipment• Handling of Nonconforming Eq.
And several documents templates
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 4
What existed for the LHCDocumentation was handled with EDMS, records with MTF …In EDMS there were several structures that adapted to the type of information. Only the Hardware Baseline followed the LHC QA naming convention. There was a dedicated team to ensure the quality of the documents uploaded on it
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 5
Document categoriesThe document categories were based on the project life cycle processes
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 6
What to do in the meanwhileSet of simple rules compatible with the LHC QAP for the project on:• Identification: what kind of document shall be managed• Labelling: how the document shall be named• Lifecycle: how shall be ensured the adequacy of the
document before distribution• Availability: how shall be ensured that the document
arrives to the right person and can access it as long as required
• Traceability: how it is record the changes and location of the document
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 7
Example Visibility Document
class VisibilityBaseline documents
All documents HL-LHC Project m./non releasedCERN access/released
Non Baseline documents
Technical documents HL-LHC Project members
Commercial, financial, resource oriented and with
sensitive informationRestricted access
Scientific publications Worldwide
Outreach Worldwide
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 8
Documents and templates
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 9
Systems life-cycleDecision gates
(reviews)
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 10
Baseline documentation (1/2)EDMS: 1361462
Project management
Acquisition
Technical
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 11
Baseline documentation (2/2)Safety File (see also presentation from J. Gascon & Th. Otto)
EDMS: 1361462
Project management
Safety
Technical
Links to alreadyexisting documentation
will be made, whenever required
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 12
Baseline documentationEDMS: 1361462
Project management
Acquisition
Technical
• A template for each type of document
• A guide to fill in he document
• Examples for each type of template
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 13
Conceptual specifications
https://edms.cern.ch/file/1311290/0.4/LHC-PM-QA-517.V04.21.01.2014.docx
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 14
Functional Engineering Specification
https://edms.cern.ch/document/1372969/0.1
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 15
Architecture
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 16
Processes
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 17
Building blocks
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 18
Eng. Specifications -> Procurement
Requirements definition
(conceptual specifications)
Functional specifications
Engineering specifications
Contractual requirements
Procurement(IT/DO template)
In-house design,manufacture,
assembly,tests
Quality & Configuration management requirements
Technical requirements
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 19
Safety Hazard identification
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 20
Launch Safety Agreement
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 21
Tools
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 22
EDMS structure (1/2)
• Repository of the HL-LHC baseline documentation (under the LHC hardware baseline, for which specific nodes will be created in case of new equipment)
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 23
EDMS structure (2/2)• Each Work Package will have a pre-created EDMS structure
based on its systems architecture and on the required contents of the baseline documentation
Experiment Interface (WP8)
TAXS
ATLAS
CMS
LHCb
Radiation shielding(ATLAS and CMS)
TAXN
ATLAS
CMS
LHCb
WBS Schedule APT Procurement Specifications Design Fabrication, Assembly and
Verification Installation-Commissioning Operation & Maintenance Dismantling Safety File
(links to documents in upper nodes whenever required)
Example
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 24
Other documentation
• Non-baseline, documentation (e.g., follow-up meetings, scientific publications) can be stored in the WP workspace
• Structure will be defined with each WP
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 25
Records
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 26
Too many?
HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 27
Thank you for your attention !
Questions?
top related