Business Communication - EnG301 Power Point Slides Lecture 17
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8/13/2019 Business Communication - EnG301 Power Point Slides Lecture 17
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BusinessCommunicatio
n
1
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Layout of a Business Letter 2
1. The / Modified Block form / Block form2. The Semi-Block form3. Full-Block form
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Layout of a Business Letter 3
1. The Block-form / Modified Block2. Full-Block3. The Semi-Block
4. AMS (Administrative Management Society)
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Punctuation Styles 4
1. Close PunctuationParts of heading, date, inside address, salutationand complimentary close are punctuated.
2. Standard Punctuation No line of heading or inside address is punctuated.
After salutation and complimentary close a commais placed.
3. Open Punctuation It requires no punctuation even after the salutationand the complimentary close.
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Modified Block Form (1) 5
Heading or LetterHead
Date
Inside Address
Salutation
PublicBank,
30, TheMall,
Lahore.
March 7,2002
The General Manager, Allied Traders,13, Empress Market,
Karachi.
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Modified Block Form (2) 6
Body
Complimentary Close
Signature Area
Reference Initial
_______________________ _ _______________________ _ _________. _______________________ _ _________.
Yours sincerely,
Ali HassanSale Manager
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Full Block Form (1) 7
Heading or LetterHead
Date
Inside Address
Salutation
Public Bank,30, The Mall,Lahore.
March 7, 2002
The General Manager, Allied Traders,
13, Empress Market,Karachi.
Dear Mr. Ali,
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Punctuation Styles 8
1. Close PunctuationParts of heading, date, inside address, salutationand complimentary close are punctuated.
2. Standard Punctuation No line of heading or inside address is punctuated.
After salutation and complimentary close a commais placed.
3. Open Punctuation It requires no punctuation even after the salutationand the complimentary close.
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Full Block Form (2) 9
Body
Complimentary Close
Signature Area
Reference Initial
_______________________
_ _______________________ _ _________. _______________________ _ _________.
Yours sincerely,
Ali HassanSale Manager
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Semi Block Form (1) 10
Heading or Letter
Head
Date
Inside Address
Salutation
Public
Bank,30, The
Mall,Lahore.
March 7,2002
The General Manager, Allied Traders,13, Empress Market,
Karachi.
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Semi Block Form (2) 11
Body
Complimentary Close
Signature Area
Reference Initial
_________________
__ _______________________ _ _________.
_________________ __ _________.
Yourssincerely,
Ali Hassan
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Layout of a Business Letter 12
4. AMS (Administrative Management Society) It has been in use since 1950, AMS is simple style.It uses full block form and open punctuation. Nosalutation or complimentary close is used. Readers
name, is used in the first and last sentences.Subject and writers name are typed in capitals.
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Parts of the Memorandum 13
MEMO TO:
FROM:
DATE:
SUBJECT:
_________________________________________________ _____
_________________________________________________ _____ _________________________________________________ _____ _________________________________________________ _____
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Parts of the Memorandum 14
INTEROFFICE MEMORADUM
TO: Distribution From:
Dept: Dept:Floor: Floor & Ext:Subject: Date:
___________________________________________ ____ ___________________________________________ ____
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Parts of the Memorandum 15
Distribution 2 August 14, 2006 ___________________________________________ ____ ___________________________________________ ____
Ka
Distribution:1.2.3.
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Parts of the Memorandum 16Memorandum (Company
name)Date: ______________ Form: ____________To: ________________ Telephone: ________Dept: ______________Subject: ____________
For yourMessage, comment, or reply Approval InformationComment
Write it * Date it *Sign it
Oral message waste time, cause annoyingInterruptions, and are likely to bemisunderstood or forgotten
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Parts of the Memorandum (1) 17 ABC Company Interoffice Communication
To: _________________________ Plant/department: ________
From: _______________________ Plant/department: ________
Subject: _____________________ Date: ___________________
Message ____________________________________________ ______________________________________________
_____
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