Bring Your Business into the 21 st Century : Part 1 WasteExpo 2011

Bring Your Business into the 21st Century : Part 1

WasteExpo 2011

Improving Your Financial Management System

PRESENTATION TEAMMichael Ayoroa

President, ITA Dynamics20 Years of Experience

EngineeringAccountingProject ManagementERP & MRP DeploymentsWaste & Recycling Deployments150+ ERP & IT Projects

Dale Schlagel

Partner Account Manager, Microsoft15 years of Experience

Directly in Waste & RecyclingERP & MRP DeploymentsCost AccountingInternational Companies125+ Direct Waste & Recycling Systems Installed & Deployed

TODAY’S AGENDA1. Why companies look at a new financial systems.

2. How do you pick a new financial system.

3. What are the pitfalls to be avoided.

4. What options do you have in financial systems.

5. What are the steps should follow in installing a new Financial System.

WHY GO AROUND IN CIRCLES

FIND THE RIGHT ROUTE

WHY COMPANIES LOOK FOR NEW FINANCIAL SYSTEMS

PAIN

ORGANIZE

TIME

DO MORE WITH LESS

ACCOUNTABILITY

COMMUNICATIONS

REPORTING

VISIBILITY

TOP 8 REASONS

1. Pain2. Organization3. Time4. Do More with Less5. Accountability 6. Communication7. Reporting8. Visibility

ORGANIZE YOUR REASONS

LETS GO LOOK FOR A SYSTEM

WHAT SHOULD WE LOOK FOR?

TOP 10 CRITERIA FOR SELECTING 1ST TIMERS1. Price2. Ease of Implementation 3. Ease of Use4. Software Ability to fit Business5. Functionality of software6. Software Works with Existing hardware7. Growth Potential of Software8. Level of Support by Provider9. Quality of Documentation10.Vendors Track Record of Performance

TOP 10 CRITERIA FOR SELECTING 2ND TIMERS1. Level of Support by Provider2. Vendors Track Record of Performance3. Software Ability to fit Business4. Growth Potential of Software5. Price6. Quality of Documentation7. Functionality of software8. Ease of Use9. Ease of Implementation 10.Software Works with Existing hardware

PRIORITIZE

Your Reasons for ChangeYour Criteria for SelectingMake your wish list small enough to manageSet Expectations

LOOK AT THE PLAYERS & THE COMPETITION

What is your competition using?Who are the vertical players in the industry?Who are the partners and their past experience?

Most important: Set a Goal and Timeline and Stick to it.

WHAT ARE THE PITFALLS TO BE AVOIDED

30% of all projects fail, while another 50% of all other projects miss expectations.

Gardner Group

AVOID

Lack of Planning

AVOID

Lack of Communication

AVOID

Lack of Reporting

AVOID

Lack of Direction/Goals

AVOID

Align expectations

AVOID

Walk before you run

AVOID

Internal Resources on board

AVOID

Management Support

AVOID

Risk Mitigation Process

AVOID

Plan B

TOP 10 INTERNAL PITFALLS TO AVOID

Lack of PlanningLack of CommunicationLack of ReportingLack of Direction (Goals)Expectations not in alignmentWalk before you runInternal Resources are not on boardManagement Support is LackingNo Risk Mitigation ProcessNo Plan B

WHAT OPTIONS DO YOU HAVE IN A FINANCIAL SYSTEM.

        THERE ARE 3,358 ACCOUNTING SOFTWARE PRODUCTS TO CHOOSE FROM

*Source: FindAccountingSoftware.com

THINGS TO LOOK CONSIDER WHEN CHOOSING SOFTWARE

Long term company stabilityOn premise or online?Software publishers Research & Development Service optionsDirect or thru a partner channel?Acquisitions

SHORT LIST OF POPULAR OPTIONS

Microsoft Dynamics NAVSage Accpac ERPMicrosoft Dynamics GPSAP Business OneSage MAS 90 ERP and Sage MAS 200 ERPNetSuiteQuickBooks Enterprise Software

Source: FindAccountingSoftware.com

WHAT STEPS SHOULD YOU FOLLOW WHEN INSTALLING A NEW

SYSTEM.

SIX SURE STEPS TO SUCCESSFUL IMPLEMENTATION

DiagnosticAnalysisDesignDevelopmentDeploymentOperation

The Diagnostic phase helps us establish high-level expectations and budgets for our project. This is accomplished prior to the start of the implementation.

Activities and deliverables in each phase can be

streamlined to meet your needs.

The Analysis phase kicks off your successful project with clear expectations, prepared project teams, and solid requirements.

Activities and deliverables in each phase can be

streamlined to meet your needs.

Sample Project PlanThe Analysis phase represents the official start of the implementation. Key activities and deliverables include:• Fit Gap Analysis Spreadsheet• Functional Requirements Document • Project Plan• Change Control Plan• Communications and Training Plans• Development, Quality & Testing Standards• Future State Business Process Workflows

In the Design phase we will configure and personalize your solution, and design any customizations needed to meet your requirements.

Key activities and deliverables include:• Risks and Issues Management• Core Team Training• Create Test Scripts• Conduct Feature Testing• Create Technical Design Document• Begin Data Migration Design

In the Design phase, you will help design any customizations needed to meet your requirements and see the formulation of your overall solution design.

Activities and deliverables in each phase can be

streamlined to meet your needs.

Sample Training Plan

In the Development phase, your complete solution will be built and configured. Key activities and deliverables include:

• Determine Security Roles• Complete System Configuration and ISV

Solution Setup• Finalize Customization Code• Conduct Acceptance Testing• Begin Developing Data Migration Scripts

In the Development phase, your solution is configured and tested, and coding of all required customizations is complete and ready to deploy.

Activities and deliverables in each phase can be

streamlined to meet your needs.

Sample Production Environment Specifications Document

In the Deployment phase, all our teamwork comes together in the transition to your new Microsoft Dynamics solution. Key activities and deliverables include:

• End User Training• Final System Readiness• Final Acceptance Testing• Plan for Go-Live Cutover• Final Data Migration• Go-Live

In the Deployment stage, you’ll go live on your new Microsoft Dynamics solution after completing user acceptance testing and sign-off.

Activities and deliverables in each phase can be

streamlined to meet your needs.

In the Operation phase, we’ll close the project and identify any ongoing support and transition assistance you need. Key activities and deliverables include:• Provide Post Go-Live Support• Review Deliverables against plan and

Close Out Project• Establish Ongoing Quality and Testing

Strategy• Conduct Disaster Recovery Test

In the Operation phase, we’ll ensure you have everything you need to operate your new Microsoft Dynamics solution on your own.

Activities and deliverables in each phase can be

streamlined to meet your needs.

Sample Project Review Document

SUMMARY

1. Why companies look at a new financial systems.

2. How do you pick a new financial system. 3. What are the pitfalls to be avoided.4. What options do you have in financial

systems.5. What are the steps should follow in

installing a new Financial System.PLAN, COMMUNICATE, WALK DO

NOT RUN.

FOR MORE INFORMATION

Website:www.itadynamics.comwww.wasteandrecycle.comCase Studies, Videos and White Papers:

Available Online

Contact information: Michael Ayoroa, mayoroa@itadynamics.comDale Schlagel, dale.schlagel@microsoft.comPhone: 888-358-1880 or 240-449-8950

THANK YOU