Board of Directors – August 16, 2012 Open Agenda Item 4 – Personnel Matters Personnel Matters a.Workforce Update b.Capacity Planning c.Training and Development.
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Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters
Personnel Mattersa. Workforce Update
b. Capacity Planning
c. Training and Development Initiatives
d. Leave Balance and Usage
Board of Directors – Open Agenda Item 4
August 16, 2012
Andreas Acker, Sr. Vice President & Chief Administrative Officer
Dan Sevilla, Chief Financial Officer
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Workforce Update
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Capacity Planning
Benchmarking• Updated annual benchmarking compared to AASCIF
companies and other workers’ compensation carriers• AASCIF companies are much smaller with premiums of about
$250M• Projected State Fund 2012 staffing based on our 2012 GPW
and AASCIF staffing benchmark• Adjusted AASCIF staffing benchmark for complexity of CA WC
and our State & Special Contracts work• Analysis indicates we have approximately 1,100 FTEs
available for future growth (32%)
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Capacity Planning
Capacity planning• We have numerous opportunities to improve productivity and
expect our future productivity to exceed AASCIF benchmarks
• Productivity improvements enable transition of excess staff to Talent Retention Program for cross-training and redeployment to support future growth
• With 10% improvement in productivity, our 2012 staffing is sufficient for twice our 2012 premium volumes
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
We have 1,100 excess FTEs available for future growth
2012 staffing compared to AASCIF benchmark
1,600
3,400
4,5001,800
800
300
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
Total FTEsbased on
AASCIF GPWbenchmark
Adjustment forCA WC
complexity,State & Special
Contracts
Adjustedbenchmark
FTEs
Excess FTEsavailable for
future growth
EnterpriseForecast 2012Ending FTEs
FTEs in Talent Retention Program
Excess FTEs in core
programs
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
2012 staffing is enough for almost twice current volumes
FTEs based on 2 times 2012 volumes with 10% improvement
2,880
4,400 4,500
1,520
100
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
Total FTEsbased on
AASCIF GPWbenchmark
Adjustment forCA WC
complexity,State & Special
Contracts
Adjustedbenchmark
FTEs
Excess FTEsavailable for
future growth
EnterpriseForecast 2012Ending FTEs
FTEs in Talent Retention Program
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Training and Development Initiatives
Talent Retention Program (TRP) and Learning and
Development (L&D) are working with Business
units to determine near and far term needs• Type and location of staff needs
– Which job functions
– Align work with staff locations (utilize existing staff as much possible)
– Determine recruitment and exam needs
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Training and Development Initiatives
TRP and L&D already working on developing the existing staff in TRP. • Assessment of staffs current and past
skills/experiences/capabilities• Prepare staff for Business’s future needs
– Training• Near term, needed to perform current assignment• Taking advantage of local training (cross training)• Directly tied to building capacity
– Additional job experience• Process is continuous as new staff join or business needs
change
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Historical Summary
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
640 hour Cap SummaryAs of June 30, 2012
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Appendix
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Workforce UpdateState Fund Staffing Summary Report
As of June 30, 2012
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
Employee Leave Balance and UsageAs of July 30, 2012
Board of Directors – August 16, 2012Open Agenda Item 4 – Personnel Matters State Compensation Insurance Fund
The table below lists the monthly Annual Leave and Sick Leave/Vacation accrual rates for a full-time employee in Bargaining Units 1, 2, 4, 10, 12, 13, 14, 15 and 17:
Length of Service Annual Leave Vacation + Sick Leave (8 hours)
1 month to 3 years 11 hours 15 hours ( 7 hours + 8 hours)
37 months to 10 years 14 hours 18 hours (10 hours + 8 hours)
121 months to 15 years 16 hours 20 hours (12 hours + 8 hours)
181 months to 20 years 17 hours 21 hours (13 hours + 8 hours)
241 months and over 18 hours 22 hours (14 hours + 8 hours)
The table below lists monthly Annual Leave and Sick Leave/Vacation accrual rates for a full-time employee designated supervisory, managerial or confidential or other excluded employees:
Length of Service Annual Leave Vacation + Sick Leave (8 hours)
1 month to 3 years 15 hours 15 hours ( 7 hours + 8 hours)
37 months to 10 years 15 hours 19 hours (11 hours + 8 hours)
121 months to 15 years 17 hours 21 hours (13 hours + 8 hours)
181 months to 20 years 18 hours 22 hours (14 hours + 8 hours)
241 months to 25 years 19 hours 23 hours (15 hours + 8 hours)
301 months and over 20 hours 24 hours (16 hours + 8 hours)
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