Authorization for the Development of a Phase I ...

SECURING WATER FOR TODAY AND TOMORROW…

Board of Directors

September 9, 2021

Authorization for the Development of a

Phase I Infrastructure Asset Management Program

RFP for

Consulting

Services

1 2 3 4 5

Project

Description

Timeline & Staff

Recommendation

Consultant

Evaluation

2

Agenda

Introduction

1 2 3 4 5

3

Agenda

Introduction

Assets are things we own that let us perform our core functions

4

Reservoirs

Mag meter

R3 pipeline

R3 pump stationR3 surge tank Vehicles &

Equipment

Buildings

5

Why the need for Asset Management?

IMPROVED

BUDGET

FORECASTING

INCREASED

SYSTEM

RELIABILITY

IMPROVED RISK

MANAGEMENT

REDUCED

LIFECYCLE

COST

IMPROVED

PERFORMANCE

1 2 3 4 5

Project

Description

6

Agenda

• Project is to develop the Phase I Infrastructure Asset Management Program

• Levels of Service Investigation

• Asset Inventory and Database Development

• Condition and Risk Assessment

• Asset Management Strategies Development

• Long-Term Financial Forecasting

• Annual Asset Management Plan Development

Project Description

7

RFP for

Consulting

Services

1 2 3 4 5

8

Agenda

9

RFP advertisement and response

• RFP was advertised and made available on May 27, 2021

• 24 firms requested access to the RFP and associated files:

• Kennedy Jenks

• Michael Baker International

• HDR

• Water Systems Consulting

• Bid America

• Timmons Group

• Allied Solutions Enterprise

• Nova Technologies Group

• Accelerated Implementation Methodology for Asset MgmtSystems

• CCS Global Tech

• Carollo Engineers, Inc.

• Psomas

• Raftelis

• Deltek, Inc.

• GLUMAC

• Cartegraph

• Tetra Tech

• FEA, PC

• Associated General Contractors of America

• Microwest Software Systems, Inc.

• Infor

• Uberlytics, LLC

• Watermark Solutions

• Bureau Veritas

• A pre-proposal meeting was held on June 10, 2021

• 3 different consulting firms attended

• Proposals were received on July 6, 2021, from 3 consultants

Consultant proposal

10

1 2 3 4 5

Consultant

Evaluation

11

Agenda

• Proposal evaluators consisted of employees from Engineering, Operations, Water Resources, Finance, and the contracted Agency Engineer

• The proposals were evaluated on:

• Overall quality of proposal & conformance to RFP and Scope of Work

• Understanding of project objectives & work effort

• Effectiveness of proposed project work plan & completeness of scope of work

• Experience, qualifications, & references

• All three proposers were invited for interview

• Sealed fee proposals opened and compared

Proposal Evaluations

12

• Review panel agreed to recommend the proposal from Uberlytics, LLC with CDM Smith as the subconsultant

• Followed requested format for proposal

• Complete, well-written proposal

• Excellent experience & references

• Performed similar asset management related work for many different water agencies

• Thorough understanding of the work

• Innovative risk-based approach to asset management

• Excellent subconsultant team:

• Local engineering team

• Many years of relevant experience in asset management

Highlights of Uberlytics team proposal

13

• Selection and fee

• Uberlytics, LLC team was notified of their selection, pending approval by the MWA Board

• Uberlytics, LLC team proposal was the best value in the panel’s evaluation

• Uberlytics, LLC team has substantially more hours for principal team members than the other proposals

Selection

14

• Uberlytics team fee proposal total for the development of a Phase I Infrastructure Asset Management Program is $395,423.05

• The Agency has budgeted $400,000 over the next two fiscal years to complete this work

Final Scope of Work & Fees

15

1 2 3 4 5

Timeline & Staff

Recommendation

16

Agenda

Anticipated Project Timeline

July Aug Sept Oct Dec

RFP evaluation/ selection

Consultant contract

executed/NTP

First Annual Asset Management Plan

Completed

Proposals received

Board authorization of selected consultant

June - Dec

Phase I IAMP Completion

17

2021 20232022

Staff recommends the Board of Directors authorize professional services from Uberlytics, LLC with CDM Smith as the subconsultant to develop the Phase I Infrastructure Asset Management Program in the amount of $395,423.05.

Staff recommendation

18

19

Thank You