Annual Report to Congress on PHMSA’s Hazmat Grant Programs Presented by Shakira Mack May 19, 2015.

Annual Report to Congress on PHMSA’s Hazmat Grant

Programs

Presented byShakira Mack

May 19, 2015

Statutory Mandate

49 U.S.C. 5116(k) requires PHMSA to produce an annual Report to Congress on the state of its hazmat grant

programs.

Financial Snapshot of ReportsHMEP Grants to States, Territories and Native American Tribes

YearAward Amount Amount Deobligated Deobligation Rate

FY10-11 21,123,317.00 3,710,178.61 17.56%

FY11-12 21,230,804.00 3,762,435.58 17.72%

FY12-13 21,321,467.00 3,150,324.72 14.78%

FY13-14 20,127,010.00 3,037,156.00 15.09% 

HMEP Planning Activities HMEP Training Activities

Performance Trends

OMB/Congressional Inquiries

• The Report to Congress undergoes scrutiny by: DOT leadership OMB House of Representatives Senate

OMB/Congressional Inquiries

• What specifically do grantees spend money on?

• Is there any other federal funding going to LEPCs?

OMB/Congressional Inquiries

• What is DOT doing to ensure grantees expend their funds? Site Visits Desk Audits Performance Period Extensions

OMB/Congressional Inquiries

• What is DOT doing to ensure grantees expend their funds?

• Why did “State X” do nothing with the grant money?

• Is this the only output “State X” has after receiving $200,000+? How expensive were these trainings? Did “State X” provide cost expenditure data to back-up this number?

OMB/Congressional Inquiries

• Why do some grantees have training/planning data missing? Unable to obtain data Incomplete final report Funds not expended

Avoiding Unnecessary Congressional Scrutiny

1. Inform sub-recipients of what data is required in advance

2. Work with sub-recipients to ensure they track the information needed to complete the final report

3. Make sure final reports are complete with training/planning output data

Avoiding Unnecessary Congressional Scrutiny

• Monitor sub-recipients expenditure of funds and completion of activities before the 4th quarter.

• Before submittal to PHMSA, review your final reports and look for anomalies that may result in additional information or corrections.

MAP 21 Reporting Requirements

The report submitted under this subsection shall identify the ultimate recipients of such grants and include—(A) a detailed accounting and description of each grant expenditure by each grant recipient, including the amount of, and purpose for, each expenditure;(B) the number of persons trained under the grant program, by training level

To view past reports to Congress, please visit: http://

www.phmsa.dot.gov/media-congress