ALBANIA MINISTRY OF FINANCE TREASURY SYSTEM
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Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
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ALBANIA MINISTRY OF FINANCE TREASURY SYSTEM
Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
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Public Financial Management Cycle
Mgmt of Budget
Authorizations
Commitment of Funds
Payments and Receipts
MgmtCash
Management
Debt and Aid Management
Budget Review &
Fiscal Reporting
Audit and Evaluation
Budget Preparation
01
2
3
4
5
6
7
Maech 2009 3Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
AMoFTS Business FlowsAMoFTS Business FlowsThe AMoFTS functional processes are classified as: The AMoFTS functional processes are classified as:
BudgetingBudgeting• Preparation of Estimates, Consolidation and ApprovalPreparation of Estimates, Consolidation and Approval• Appropriation, Budget Breakdown and Budget ReleasesAppropriation, Budget Breakdown and Budget Releases
Procurement and Payment ManagementProcurement and Payment Management• CCommitmentsommitments and Purchase Orders, Expenditure Requests and Purchase Orders, Expenditure Requests• Payment ExecutionPayment Execution
Revenue and Cash ManagementRevenue and Cash Management• Revenue Accruals, Revenue Reconciliation and DistributionRevenue Accruals, Revenue Reconciliation and Distribution• Bank Statement Reconciliation, Cash ForecastingBank Statement Reconciliation, Cash Forecasting
Fixed Asset ManagementFixed Asset Management• Off-line FA management, FA journalingOff-line FA management, FA journaling• On-line FA management, Asset Additions, Asset Transactions On-line FA management, Asset Additions, Asset Transactions
and Depreciationand Depreciation Accounting Accounting andand Financial Reporting Financial Reporting
• General Ledger Accounting and Reconciliation, Period ClosingGeneral Ledger Accounting and Reconciliation, Period Closing• Fiscal ReportingFiscal Reporting
Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
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Functionality Common Implementation Options 1- Macroeconomic forecasting LDS 2- Budget Preparation LDS / COTS 3- Core Treasury System COTS + General Ledger + Accounts Payable Interface with banking system (TSA) + Purchasing / Commitment Interface with procurement agency + Accounts Receivable Interface with revenue collection + Cash / Fund Management Interface with banking system (TSA) + Financial reports + Org. Structure / Workflow Mgmt. + Asset / Inventory Management 4- Operational support for SUs Interface for spending units (LDS) 5- Internal debt management LDS 6- External debt and aid mgmt. Interface with DMFAS 7- Personnel database (HR mgmt) LDS / COTS 8- Payroll calculations LDS 9- Support for Auditing Locally developed reports 10- Management Information System COTS
System Functionality
LDS : Locally Developed Software COTS: Commercial Off-The-Shelf Software
Maech 2009 5Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
Oracle Oracle Financials Financials AAapplicationsapplications modulesmodules
BudgetingBudgeting
General LedgerGeneral Ledger
PurchasingPurchasing PayablesPayables Fixed Asset ManagementFixed Asset Management ReceivablesReceivables Cash ManagementCash Management
Financial Statement GeneratorFinancial Statement Generator
Spreadsheet tools Spreadsheet tools (PSB Spreadhseet Integration, ADI Spreadsheet (PSB Spreadhseet Integration, ADI Spreadsheet Integrator)Integrator)
Maech 2009 6Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
PURCHASING EXTERNAL
SYS
PAYABLES
CASH MANAGEMENT
RECEIVABLES
GENERAL LEDGER
BUDGETING
Reviews
BalanceInquiries
Financial Reports
JournalInquiries
FIXED ASSETS
AMoFTS SYSTEM ARCHITECTURE
Commitments
Fixed Asset JournalsInventory Journals,PIU ReportsHealth and Social Institute reports
Expenditures,Payments
Capitalization, Transfers, Depreciation,Retirements
(Non-Tax) Receivables,Receipts
Appropriation
PO – Invoice matching
Asset Addition
Bank Reconciliation
Bank Reconciliation
Bank StatementsTax and Custom Revenues,
Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
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Design and Implementation of Information Systems
Secure countrywide Network infrastructure
Development of Application Software
Central Servers and field Hardware
System and network management
Technical support systems
System safety / security and business continuity solutions
Web publishing (web portal)
Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
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Treasury System Project Lifecycle 2000-20061. Design phase
(2000-2002 Sema Shlumberger Consulting Comany) High Level Functional Design: Legal and institutional framework Detailed Functional Design: Coverage, functionality, scope, budget
execution, budget classification, chart of accounts, reporting Technical System Design: Technical architecture, software,
hardware and networking requirements, implementation plan Component sizing and preparation of procurement specifications
1. Procurement phase (2003-2004)International Competitive Bidding (ICB) for development of application
software (two-stage)ICB for installation of hardware and network equipment
1. System integration and implementation (April 2005-2006)
Design and Implementation
Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
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Local Server
Information and Communication Technology
Firewall
2 DB Server
Treasury/MoF
District Offices
2 Application Servers
WebServer
Collection Point
(city center)Dedicated
line
Dedicated lines
Internet
MoF Virtual Private Network
Tunnelling(IPsec)
Encryption(3DES)
PCs
Central Hardware
TDO Hardware
Wide Area
Network
District Offices
1 2
3
Technology Architecture : 3-Tier Web-Based
MoF Albania
Maech 2009 Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
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Treasury/MTBP Operations
User Terminals
System CenterDatabase Server Application Servers
Users
Internal Audit
Payroll Calcs.
Asset/Invent Mgmt
Budget Preparation
Core Treasury System
• General Ledger• Purch./Commit.• Accts Pay/Rec• Cash/Fund Mgmt• Fin. Reports
HR Mgmt/Pers DB
Org/Workflow Mgm
Web
Por
tal
COTS
LDS
InterfacesInt+Ext
PFMS
Oper sup for locals
DB
MoF, TDOs,Line Ministries,
Central Gov Agencies
Local finance directorates, local public
authorities, primarias, public institutions
Internal Access
External Access
Web Server
Maech 2009 11Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
Albania : Treasury System > Public Financial Management System (PFMS)
T TransactionsP PlansC ContractsA AccountsR ReportsI InterfaceTSA Treasury Single Acct
Spending Units
Local budget institutions, public authorities,
municipalities, public institutions[ ~3,000 ]
Treasury > Integrated PFMS
Ministry of Finance
FMIS + Business Continuity Center
MoF IT Dept
I
I ISSH & ISKSH and Other
Revenue Org.
Internet & Intranet
PFMSWeb Portal
External Users
Reports
Reports
T, P
T,P,C,A
Internal Audit
I
P, R
Payroll Calcs.
Inventory Mgmt
Line Ministries &
Departments P, R
Reports
Debt Mgmt
Budget Formul.
Treasury / PFMS System Center I General Customs
ServiceT, P
I General Tax AdministrationT, P
Core Treasury System
• General Ledger• Purch./Commit.• Accts Pay/Rec• Cash/Fund Mgmt• Fin. Reports• SU interface
Macro Econ Forec
Treasury / PFMS FMIS + BCC
Statistics InstituteI
HR Mgmt/Pers DB
36 Treasury DistrictOffices Other Related Gov
Agencies/DeptsR
Bank of Albania TSA
I
I
Public Procurement
AgencyRI
DoPA > HRMIS
I
R
GovNet
Council of Ministers
Commercial Banks
Maech 2009 12Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
Proposed Integrated PFMS Network Topology
Other Revenue Org.
Public Procurement
DoPA - HRMIS
State Customs Service
State Tax Administration
Statistics Institute
Line Ministries & Departments
Audit
Other Related Gov Agencies
HRMIS
BudgetProcess
Reve
nues
Proc
ure-
Payr
oll-I
ADa
ta E
xc
GovNetTirana
F/O conn.
RegionalTreasury Office
District #n
District #2
AlbtelecomIP NetworkCountrywide VPN
Regional / DistrictTreasury Offices + Local Governments
PSTNTC
TC
TC
TC
District #1
District #2
District #n
District # 1
Dedicated lines(online connections)
On demand lines (online/offline)[e.g. Dial-Up or
ADSL]
All regional / local offices
Internet
BCC
PoP
BackupInternet
PFMS SystemCenter
Bank of Albania
FMIS + BCC
Treasury Single
Account
PoP PoP
BackupISDN
PoP
PoP
PoP
MoF/Treasury
F/O conn
Backup line
F/O conn.
Internet access
Line Ministries and Gov Agencies in Tirana
FMIS+
BusinessContinuity
Center F/O conn.
Treasury / PFMS
Maech 2009 13Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
MOF and BCC Servers DescriptionMOF and BCC Servers DescriptionInstallation and ConfigurationInstallation and Configuration
Maech 2009 14Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
Database Servers Hardware Database Servers Hardware ConfigurationConfiguration Servers Model : Servers Model : PW650 PW650 CPU: CPU: 4 x SPARC64TM V CPU with4 x SPARC64TM V CPU with 4 GB 4 GB
MemoryMemory I/O capability up to 3,2GB/sec.I/O capability up to 3,2GB/sec.
Application Servers Hardware Application Servers Hardware ConfigurationConfiguration Server Model : Server Model : PW650 PW650 CPU: CPU: 8 x SPARC64TM V CPU with8 x SPARC64TM V CPU with 8 GB 8 GB
MemoryMemory Software InstallationSoftware Installation
Operating SystemOperating System: Solaris 9 : Solaris 9 Revision:Revision: Solaris9 09/04 Solaris9 09/04
Maech 2009 15Albania Ministry of Finance Treasury System, Anni DASHO IT Department Director
IT Department StructureIT Department StructureDirector
Anni Dasho
Sector for Processing, Retrieval and
Integration of Financial Information
Arta Kolnikaj
IT Specialist (III-b)Disara Muca
IT Specialist (III-b)Odeta Kromici
Sector for Maintenance and Technical Support
Daniel Maranga
IT Specialist (III-b)Adriola Faqolli (MSs
2009)IT Specialist (III-
b)Olger Thomaj
IT Specialist (IV-a)Astrit Sinani
Sector for Help-deskand Monitoring
Rajmonda Collaku
IT Specialist (III-b)
Krisela Kotonika
IT Specialist (III-b)
Ardit Sferdelli
IT Specialist (IV-a)Nikola Turlla
IT Specialist (IV-a)Isida Vasjari
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