6 A Guide to Project Management Auditing Assessment and Recommendation

A Guide To Project

Management Auditing,

Assessment, &

Recommendation

- Ie. Ignatius Eric Cahya Saputra –

- Jessica Gunawan -

Agenda

O Introduction

O 6 Steps of Harvard Business

Strategy

O Problem Issues

O Environmental Scanning

O Alternative Courses of Actions

O Key Success Factors

O Selection of Best Alternatives

O Recommendations

Introduction- Jessica Gunawan -

Introduction

O To comply with the vision of recognizeglobal leadership of the project, it mustprovide benefits to the wide range ofprofessionals with reliable informationand supporting system.

O Aims :

O For obtaining better understanding on

project management, audit, and

assessment

Problem Issue- Jessica Gunawan -

Problem Issue

O Lack of monitoring system :

O May 1998, German legislators by law requested all enterprises to record business risks and to manage the threats.

O Several fraud cases in the US (Enron, Tyco, Peregrine systems and World com)

O Declining public trust in accounting and reporting practices

Environmental Scanning- Jessica Gunawan -

Environmental Scanning

O Project Audits

O 3 proposed solutions :

O Project Management

O Project Assessments

Alternative Course of Actions

- Jessica Gunawan -

Alternative Course of Actions

Solutions Tools Actions

Project

Management

• Adaptive Project

Framework

• Implementing 5 phases of

APF (Version scope, Cycle

Plan, Cycle Build, Client

Checkpoint, Post Version

Review)

• Product and Cycle Time

Excellence

• Brainstorming session –

provide a well defined and

associated idea for cost

review process

• Extreme Project

Management (High Speed

Risk and Change)

• Design the blueprint, plan and

execute strategy, effectively

allocate resources, early

identify threats and problems

Alternative Course of Actions

Solution

s

Tools Actions

Project

Audit

• Obtaining executive’s buy in

for conducting audits

• CIPA (Certified International

Public Auditor)

• Fulfilling missions of audit by

emphasizing on both

prevention and compliance.

Project

Assessmen

t

• Format of assessments • List of topics, duration, access

to things needed, outputs,

next planed steps

Key Success Factor- Jessica Gunawan -

Key Success Factors

Aspects Benefit

Project

Management

• Ensuring continuous quality

improvement is implemented

• Help business to stay competitive by

retaining market share

Project Audit

• Detect problems faster

• Identify important issue faster

• Provide greater control and monitoring

tools over business

Project Assessment

• Increase customer satisfaction

• Create cost saving by identifying

loopholes

Selection of Best Alternatives

- Jessica Gunawan -

Selection of Best Alternatives

PROJECT AUDIT

O Provide financial and information management internal control

Why ?

O Strengthening the internal control

environmentO Develop and execute the annual risk assessment process

O Asses the adequacy and effectiveness of internal control process

O Recommending corrective actions for loopholes

O Monitoring compliance

Recommendations- Jessica Gunawan -

Recommendations

O Provide sufficient training for the audit team

O Project Manager should be able to actively engage the audit team :

O Effective budget for the audit process

O Pre-audit checklist

O Smooth communication

O Ease of travel

O Eliminate geographical barriers and culture

O Conduct audit meetings

Project Audit vs Project Assessment

PROJECT AUDIT

PROJECT

ASSESSMENT

O Have “standard”

O An explanation of how activity should be performed

O Find pre-defined problems

O Define how things SHOULD be done

O No “standard”

O No specifics on how

they should be

achieved

O Define current

reality