Transcript
LA Metro – Success
of A Program
Management
Information
System
By: Julie Owen
LA Metro Background
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3rd largest public transportation system in US
Most populous county in US
88 incorporated cities
Service area covers 1,433 mi²
Transportation planner, designer
builder, operator
Worst traffic delay in the US annual delay
per traveler
What is Measure R?
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Sales tax measure approved in 2008
$40B in transportation upgrades
30 year program, 550,000 new jobs
Rail network expansion with airport connections
Add carpool lanes, build freeway connectors
Construct sound walls along freeways
Local street improvements
Expectations
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Measure R Largest Transportation Program
Increased oversight and accountability
Potential aggressive / accelerated schedule
Maxes out Metro resources
Increased expectations for project delivery
Delivery strategy 4-5 project at a time
Current structure 1-2 projects at a time
Paradigm shift required
Challenges
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Outdated technologies
Manual data manipulation
Departmental Silo’s
Differing information
Challenging audit trails
Redundant data and disconnected
Computerized summary reports not available
Cost reporting in spreadsheets.
Untimely reporting of information
PMIS Solution
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Project Cost Management Project Schedule Management
•Industry Leader
•Advancing Technologies
•Integrates to Other Oracle
Products
•Deep project controls capabilities
•Integration expertise
•Excel-like, ease-of-use
•Built-in reporting
•Customizable
PMIS Requirements
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Centralized repository
Improved data accuracy
Automated financial data
Proactive / Timely project status
Enhance communication by removing silos
Provide project and program performance, current status, and forecast trends
Data available via web for stakeholders
BETTER QUALITY, MORE TIMELY!
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PMIS Solution Overview
System Hosting
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Projects Organization in P6
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Level 1 Master
Schedules for
Executive Level
reporting of Project
Status and Progress
Detailed Control
Level Schedules to
track contractor level
progress schedules
Schedule Management
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Summary
and
control
schedules
linked in
database
EcoSys to P6 Schedule Integration
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Project Status Reports
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Live
Link to
status
report
Portfolio Level Dashboard
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Role Based Dashboard
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Contract Reporting
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EcoSys Solution Overview
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Controls Manager Dashboard
Cost Engineer Dashboard
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CM13 Data Spreadsheet
Actual vs. Budget FTE
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Realized Benefits
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Data Integration
“Single version of the truth”
Data Quality & security
Elimination of duplicate data entry and manual compilation
Business rule enforcement with version control & audit trail
Reporting Efficiencies
Automated project status reports at the click of a button
Staff efficiencies from reduced manual logging and
redundant data entry
Document, Change Control, Cost Control
More time for proactive analysis; corrective action
Process Standardization
Management visibility into project /program status
Lessons Learned
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Define requirements, evaluate work processes
Need management sponsor, system facilitator, early adopter champions
Establish goals and communicate progress
Implement focus groups where needed
Process User groups schedule, document, change and cost control
Institutional data standards to facilitate summary and portfolio-level reporting
No institutional WBS and work around required
Coming Soon – Public Facing Website
Interactive view of key project details. Data automated from EcoSys and P6 data sources. Includes approval controls for
publication. Data refreshed monthly.
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Coming Soon - Risk Tracking
Risk Tracking performed in P6 R8
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Analysis & Management Reports
Earned Value Analysis & Management Reports
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