20090212 - AIM TO EXCEL -

April 8, 2023 1

You have a wonderful ability to be very analytical and critical about others.

Use a part of it at least, to improve yourself.

Prove that you can IMPROVE.

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LEARNLEARNTOTO

DEEPENDEEPEN

WIDENWIDEN&&

SHARPENSHARPENYOURYOUR

LEARNING SKILLSLEARNING SKILLS

LEARNLEARNTOTO

DEEPENDEEPEN

WIDENWIDEN&&

SHARPENSHARPENYOURYOUR

LEARNING SKILLSLEARNING SKILLS

April 8, 2023 8

You have a wonderful ability to be very analytical and critical about others.

Use a part of it at least, to improve yourself.

Prove that you can IMPROVE.

April 8, 2023 9

BECOME A BECOME A PROACTIVEPROACTIVE PERSON.PERSON.

MAKE UP YOUR MINDMAKE UP YOUR MINDTO CREATE TO CREATE

YOUR UNIQUE YOUR UNIQUE PLAN OF ACTIONPLAN OF ACTION

TO STRIVE FOR SUCCESS.TO STRIVE FOR SUCCESS.

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BE POSITIVE.BE POSITIVE.

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CONSCIOUS AND CONTINUOUS CONSCIOUS AND CONTINUOUS EFFORTS ARE REQUIRED TOEFFORTS ARE REQUIRED TO

IINNCCRREEAASSEEDDEECCRREEAASSEE

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YOU MUSTYOU MUST THINKTHINK LIKE A PERSON OF ACTION,LIKE A PERSON OF ACTION,

ANDAND ACTACT LIKE A PERSON OF THOUGHT.LIKE A PERSON OF THOUGHT.

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STRETCH YOURSELF.STRETCH YOURSELF.

COME OUT COME OUT OF THEOF THE

COMFORT ZONECOMFORT ZONE – –BE WILLINGBE WILLINGTO MOVE TO MOVE INTO THEINTO THE

CHALLENGE ZONE.CHALLENGE ZONE.

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DO NOTDO NOT POSTPONEPOSTPONE

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TIME MANAGEMENTTIME MANAGEMENT

IIMMPPRROOVVEESS

YOUR EFFECTIVENESSYOUR EFFECTIVENESS

++

YOUR OVERALL LIFEYOUR OVERALL LIFE

ESSENTIALLY . . .ESSENTIALLY . . .

TIME MANAGEMENT ISTIME MANAGEMENT IS

11stst THINGS THINGS 11stst

FIRST THINGS FIRSTFIRST THINGS FIRST

DOES A BETTER ALTERNATIVE EXIST DOES A BETTER ALTERNATIVE EXIST AT ALL ?AT ALL ?

TIME IS UNCONTROLLABLETIME IS UNCONTROLLABLE

WE CANNOT MANAGE TIMEWE CANNOT MANAGE TIME

WE CAN ONLY MANAGE OURSELVES &WE CAN ONLY MANAGE OURSELVES &OUR USE OF TIMEOUR USE OF TIME

HENCE,HENCE,

TIME MANAGEMENT ISTIME MANAGEMENT IS ESSENTIALLYESSENTIALLY

SELF – MANAGEMENTSELF – MANAGEMENT

SELF – MANAGEMENT REFERS TOSELF – MANAGEMENT REFERS TO YOUR ABILITY TO YOUR ABILITY TO

PLAN, ORGANISE, DIRECT & CONTROLPLAN, ORGANISE, DIRECT & CONTROL

MANAGING OURSELVES &MANAGING OURSELVES &OUR USE OF TIMEOUR USE OF TIME

ESSENTIALLY, ESSENTIALLY, IT CONSISTS OF . . .IT CONSISTS OF . . .

~ AN IDEA OF ~ AN IDEA OF PRIORITISATIONPRIORITISATION, , OF OF CLARIFYING VALUESCLARIFYING VALUES, &, &

OF OF COMPARING ~COMPARING ~ THE RELATIVE WORTH OF ACTIVITIES,THE RELATIVE WORTH OF ACTIVITIES,

BASED ON THEIR RELATIONSHIP BASED ON THEIR RELATIONSHIP TO THOSE VALUES.TO THOSE VALUES.

THUS, THE THUS, THE FOCUS IS ONFOCUS IS ON

SETTING GOALS –SETTING GOALS –

[SPECIFIC LONG-TERM, [SPECIFIC LONG-TERM, MEDIUM-TERM & MEDIUM-TERM & SHORT-TERM GOALS]SHORT-TERM GOALS]

AND DIRECTING TIME & ENERGYAND DIRECTING TIME & ENERGYTOWARDS THE ATTAINMENTTOWARDS THE ATTAINMENT

OF THESE GOALS,OF THESE GOALS,IN HARMONY WITH VALUES.IN HARMONY WITH VALUES.

THE FIRST STEPTHE FIRST STEP

– – DETERMINE YOUR GOALS ~DETERMINE YOUR GOALS ~BE CLEAR, DETAILED AND SPECIFICBE CLEAR, DETAILED AND SPECIFIC

ABOUT YOUR FUTURE PLANSABOUT YOUR FUTURE PLANS

AND WHAT YOU HAVE AND WHAT YOU HAVE TO DO TODAYTO DO TODAY,,TO ACCOMPLISH THOSE GOALS.TO ACCOMPLISH THOSE GOALS.

THERE IS ABSOLUTELY NO OTHER WAY,THERE IS ABSOLUTELY NO OTHER WAY,TO CONCRETISE YOUR GOALS.TO CONCRETISE YOUR GOALS.

BE WILLING TO DO BE WILLING TO DO

AT LEAST SOMETHING, EVERY DAY,AT LEAST SOMETHING, EVERY DAY,IN ORDER TO ACHIEVE YOUR GOALS.IN ORDER TO ACHIEVE YOUR GOALS.

TIME MANAGEMENTTIME MANAGEMENTBEGINS AND IMPROVES WITH BEGINS AND IMPROVES WITH GOAL-SETTING.GOAL-SETTING.

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Goalsare important

to help an individual visualize

“what” they want to achieve and formulate a plan for

“how” they are going to achieve it.

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What do you really want?

What are your choices?

What are you willing to pay / give / sacrifice

for what you want?

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CareerCareer

CommunityCommunity

EducationEducation

FamilyFamily

FinancialFinancial

LeisureLeisure

SpiritualSpiritual

PhysicalPhysical

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Goal Setting as a Tool of Empowerment• Goals focus attention and action…

“I have something to live for…”• Goals mobilize energy and effort• Goals motivate to search for

strategies to accomplish them• Goals stated in specific terms

increase persistence.

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What a Good Goal Looks Like• Stated as outcomes rather than activities• Specific enough to be verifiable and to drive

action• Challenging• Both venturesome and prudent• Realistic in regard to resources and control• Sustainable over a reasonable period of time• Flexible without being wishy-washy• Congruent with values• Set in a reasonable time frame ( ~ Immediate,

Intermediate, and Final Outcomes)

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Goal Setting• Setting personal goals is appropriate

for people of all ages and for all types of activities.

• Goals should be S.M.A.R.T.S pecific

M easurable

A ttainable

R ealistic

T imely

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When Setting Goals

• Make the commitment• Break down your goal into

small achievable steps• Remember,

revisions are sometimes

necessary

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“Write it down. Written goals have a way of transforming

wishes into wants; cant's into cans; dreams into plans; and plans into reality.

Don't just think it - ink it!”

-Unknown

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“Destiny is no matter of chance. It is a matter of choice. It is not a thing to be waited for. It is a thing to be achieved.”

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5 Rules For Goal Setting• Crystallize your thinking

• Develop an action plan with deadlines

• Develop a desire to complete your goal

• Allow your goal-setting confidence

to grow stronger

• Never give up

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ACTION is

POWER!

Take Action Now.

SOME IMPORTANT QUESTIONS:SOME IMPORTANT QUESTIONS:

1.1. HAVE YOU SET YOUR GOALS ?HAVE YOU SET YOUR GOALS ?1.1. WHAT DO YOU WANT TO DO IN LIFE ?WHAT DO YOU WANT TO DO IN LIFE ?2.2. TO BECOME WHAT YOU WANT TO BECOME,TO BECOME WHAT YOU WANT TO BECOME,

WHAT DO YOU WANT TO LEARN ?WHAT DO YOU WANT TO LEARN ?

2. 2. WHAT IS YOUR TIME PERSPECTIVE ?WHAT IS YOUR TIME PERSPECTIVE ?1. DO YOU COMPLETE THE PLANNED TASK,1. DO YOU COMPLETE THE PLANNED TASK,

EACH DAY, OR HAVE A TENDENCY TOEACH DAY, OR HAVE A TENDENCY TOPROCRASTINATE ? IF SO, WHY ?PROCRASTINATE ? IF SO, WHY ?

2. HAVE YOU PREPARED TIME-LOGS, AND THUS 2. HAVE YOU PREPARED TIME-LOGS, AND THUS HAVE A CLEAR IDEA OF THE TIME YOU AREHAVE A CLEAR IDEA OF THE TIME YOU AREREALLY UTILISING TO ACHIEVE YOUR GOALS ?REALLY UTILISING TO ACHIEVE YOUR GOALS ?

3. ARE YOU SPENDING MORE TIME THAN REQUIRED3. ARE YOU SPENDING MORE TIME THAN REQUIREDFOR THE ROUTINE S.N.M. ACTIVITIES ?FOR THE ROUTINE S.N.M. ACTIVITIES ?

4. DO YOU COMPLETE THINGS ON TIME ? OR, 4. DO YOU COMPLETE THINGS ON TIME ? OR, YOU USUALLY FEEL RUSHED, PUSHED ANDYOU USUALLY FEEL RUSHED, PUSHED ANDTHUS, STRESSED ?THUS, STRESSED ?

YOUR CHOICES, DECISIONS AND ACTIONS OF TODAYYOUR CHOICES, DECISIONS AND ACTIONS OF TODAYWILL CERTAINLY INFLUENCE YOUR WILL CERTAINLY INFLUENCE YOUR ABILITY TO ACHIEVE YOUR GOALS.ABILITY TO ACHIEVE YOUR GOALS.

TIME MANAGEMENT IMPLIESTIME MANAGEMENT IMPLIESAPPRECIATING THE VALUE OF TIME &APPRECIATING THE VALUE OF TIME &TREATING IT AS A RESOURCE.TREATING IT AS A RESOURCE.

TIME, SO FAR AS WE ARE CONCERNED,TIME, SO FAR AS WE ARE CONCERNED,

IS NOT UNLIMITEDIS NOT UNLIMITED

AND HENCE, AND HENCE, OF GREAT VALUE ~OF GREAT VALUE ~

USE TIME VERY VERY VERY CAREFULLYUSE TIME VERY VERY VERY CAREFULLYLET IT ADD VALUE TO YOUR LIFE.LET IT ADD VALUE TO YOUR LIFE.

THIS, INVOLVES,THIS, INVOLVES,BEING CHOOSY, TAKING CAUTIOUS DECISIONS, ETC.BEING CHOOSY, TAKING CAUTIOUS DECISIONS, ETC.

QUESTIONS SUCH AS, QUESTIONS SUCH AS, WHAT IS IMPORTANT ? NOT IMPORTANT ?WHAT IS IMPORTANT ? NOT IMPORTANT ? AND LESS IMPORTANT ?AND LESS IMPORTANT ?

WHAT IS EFFECTIVE ? LESS EFFECTIVE ?WHAT IS EFFECTIVE ? LESS EFFECTIVE ?WHAT IS EFFICIENT ? LESS EFFICIENT ?WHAT IS EFFICIENT ? LESS EFFICIENT ?

WHAT IS URGENT ? LESS URGENT ?WHAT IS URGENT ? LESS URGENT ?

NOTE THAT: WHAT IS NOT IMPORTANT NOTE THAT: WHAT IS NOT IMPORTANT NOWNOW, , MAY OR MAY NOT BECOME IMPORTANT LATER,MAY OR MAY NOT BECOME IMPORTANT LATER,BUT, WHAT IS NOT URGENT NOW, BUT, WHAT IS NOT URGENT NOW,

WILL SURELY BECOME URGENT, LATER.WILL SURELY BECOME URGENT, LATER.

1. DEAD-LINE DRIVEN PROJECTS

2. PRESSING PROBLEMS

3. CRISES

1. INTERRUPTIONS

2. SOME REPORTS

3. PRESSING MATTERS

URGENCY ~URGENCY ~

IIMMPPOORRTTAANNCCEE

NOT URGENTNOT URGENT URGENTURGENT

NOT

IMP

IIMMPPOORRTTAANNTT

1. SOME PHONE CALLS2. SOME MAIL3. SOME VISITORS4. PLEASANT ACTIVITIES

1. RELATIONSHIP BUILDING

2. PLANNING3. RECOGNISING NEW

OPPORTUNITIES

PRACTICE USING TIME-TRACKING TOOLS:PRACTICE USING TIME-TRACKING TOOLS:MONTHLY PLANNER,MONTHLY PLANNER,WEEKLY OBJECTIVES LISTWEEKLY OBJECTIVES LISTWEEKLY PLANNER, WEEKLY PLANNER, TIME-LOG, ETC. TIME-LOG, ETC.

1.1. LIST THINGS TO BE DONELIST THINGS TO BE DONE 2. TRACK THINGS ALREADY COMPLETED /2. TRACK THINGS ALREADY COMPLETED /

PARTLY FINISHED/PARTLY FINISHED/ TO BE FOLLOWED UP, ETC.TO BE FOLLOWED UP, ETC.3. COMPARE THE TIME ACTUALLY SPENT,3. COMPARE THE TIME ACTUALLY SPENT,

WITH TIME THAT WAS PLANNED TO BE WITH TIME THAT WAS PLANNED TO BE SPENT,SPENT,

AND DRAW USEFUL LESSONS FOR THE AND DRAW USEFUL LESSONS FOR THE FUTURE.FUTURE.

~ NOTE YOUR TENDENCIES AND DISTRACTIONS.~ NOTE YOUR TENDENCIES AND DISTRACTIONS.4. ANALYSE TIME WASTERS AND SEE WHAT YOU CAN 4. ANALYSE TIME WASTERS AND SEE WHAT YOU CAN

REALLY DO ABOUT THEM. REALLY DO ABOUT THEM.

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Time Management: Working Time Management: Working for Youfor You

Control Procrastination

Make a Task List Plan Effectively Set Goals Make Schedules Meet Deadlines Be Decisive Set Priorities

Do Not Try to be Perfect

Keep Desk Organized Stay Focused Learn to Say “No” Control Interruptions Concentrate on Results Stay Motivated Write Down Ideas

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IMPROVE CLARITYIMPROVE CLARITYIN THOUGHT, WORD AND ACTION.IN THOUGHT, WORD AND ACTION.

April 8, 2023 43

BE WILLING TO BE WILLING TO LEARN FROM FAILURES –LEARN FROM FAILURES – OF YOUR OWN & OF YOUR OWN & ALSO THAT OF OTHERS.ALSO THAT OF OTHERS.

ANALYSIS OFANALYSIS OF REASONS FOR FAILURE,REASONS FOR FAILURE,

~ WHETHER OURS OR THAT OF OTHERS,~ WHETHER OURS OR THAT OF OTHERS,

WILL REVEALWILL REVEAL SECRETS OF SUCCESS.SECRETS OF SUCCESS.

April 8, 2023 44

MEDITATEMEDITATE

MEDITATIONMEDITATION SILENCES THE AGITATED MIND;SILENCES THE AGITATED MIND;STRENGTHENS THE HESITATING STRENGTHENS THE HESITATING

MIND; STIMULATES THE MIND; STIMULATES THE ACTIVISED MIND.ACTIVISED MIND.

CREATIVITYCREATIVITY DAWNS AND DAWNS AND

YOU START AFFECTING ETERNITY.YOU START AFFECTING ETERNITY.

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LEARN TO LOOKLEARN TO LOOKWHERE EVERYONE ELSE HAS LOOKED,WHERE EVERYONE ELSE HAS LOOKED,BUT LEARN TO SEE BUT LEARN TO SEE WHAT NONE ELSE HAS SEEN.WHAT NONE ELSE HAS SEEN.

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DON’T DON’T UNDERESTIMATEUNDERESTIMATE THE TASK, &THE TASK, &

DON’TDON’TOVERESTIMATEOVERESTIMATE YOURSELF.YOURSELF.

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THE THE QUALITYQUALITY OF OF YOUR LIFE YOUR LIFE

IS THEIS THE QUALITYQUALITY OFOF YOUR YOUR

COMMUNICATION,COMMUNICATION,BOTH WITH YOURSELFBOTH WITH YOURSELF

AND OTHERS.AND OTHERS.

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BE READING.BE READING.BE RELATING.BE RELATING.BE REFLECTING.BE REFLECTING.BE REVIEWING.BE REVIEWING.BE RADIATING.BE RADIATING.

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Efficiencyand Effectiveness

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Efficiencyand

Effectiveness• Efficiency:

performing activities at the lowest possible costs

• Effectiveness: doing what the organization must doto serve customers and compete

April 8, 2023 57

Effectiveness vs. Efficiency

Efficiency is “doing things right” ~

focuses on resources

A measure of how well or productively,resources are used to achieve a goal.

Effectiveness is “doing the right thing” ~

focuses on task

A measure of the appropriateness of the goals an organization is pursuing and

of the degree to which the organizationachieves those goals.

April 8, 2023 58

A high level of

efficiency and

effectiveness

facilita

tes

high Profitability

Low Efficiency

and low effectiveness

leads to bankruptcy

April 8, 2023 59

Faster up the Learning Curve

WHAT YOU NEED TO

KNOW

HIGHER PERFORMANCE HIGHER PERFORMANCE

PROCESS

S O O N E R S O O N E R

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“It is not the strongest of the species that survive,

nor the most intelligent,but rather the one

most responsive to change.”

Charles Darwin, “On the Origin of theSpecies by Natural Selection”, 1859

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8 April 2023 6969 Kerala

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