2 Breakout Session # 506 Daryl Berg, DOE Contacting Officer Julia Trautman, DOE Contract Specialist Date April 15, 2008 Time3:20 – 4:20 p.m. Energy Savings.

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Breakout Session # 506

Daryl Berg, DOE Contacting Officer

Julia Trautman, DOE Contract SpecialistDate April 15, 2008

Time 3:20 – 4:20 p.m.

Energy Savings Performance Contracts (ESPCs)

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Objective

To increase the understanding and use of the Department of Energy’s (DOE’s) Energy Savings Performance Contracts (ESPCs).

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Outline

• Description of DOE’s ESPCs

• Five Phases of an ESPC Project

• Roles in DOE’s ESPC Projects

• Payments to Energy Service Companies (ESCOs)

• Key Points of DOE’s ESPCs

• Resources and Contacts

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Description of DOE’s ESPCs

• Contracting vehicle that allows Federal agencies to accomplish energy projects at their facilities without using up-front capital appropriations.

• Can be used for any existing Federally-owned buildings.

• Contracting method in which the contractor provides and finances energy and water conservation projects and is repaid from the resulting savings.

• General terms and conditions established and Competition in Contracting Act (CICA) satisfied.– Agencies issue task orders (TOs) against DOE’s master

indefinite delivery/indefinite quantity (IDIQ) contracts.

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Five Phases of an ESPC Project

• Phase 1: Project Planning

• Phase 2: Initial Project Development

• Phase 3: Negotiation and Award of Final TO

• Phase 4: Implementation — Design, Construction and Acceptance

• Phase 5: Post-acceptance Performance Period

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Roles in DOE’s ESPC Projects

Energy Service Company (ESCO)• Identifies energy savings opportunities• Guarantees a specified level of cost savings• Incurs the cost of developing and implementing an energy

project • Finances, designs and constructs the project

Ordering Agency (Customer)• Selects ESCO• Negotiates, awards and administers TO• Ensures that savings exceed contractor payments

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Roles (cont.)

DOE Contracting Officer• Overall responsibility for ESPC master IDIQ administration• Provides guidance to agencies on TO award and administration• Assigns the project facilitator (DOE PF IDIQ contract) for the

ordering agency’s project

Federal Financing Specialist (FFS)• Typically the first point of ordering agency contact with DOE• Assists in initial project planning and coordination• Available for assistance throughout project

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Roles (cont.)

Project Facilitator (PF)• Required under DOE master IDIQs at nominal cost to ordering

agency (DOE pays from project inception through preliminary assessment)

• Experienced and dedicated guide throughout the ESPC process• Expert industry (contractor) consultant to the ordering agency

on ESPC project issues

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Payments to ESCOs

• ESPCs are paid from guaranteed savings • No increase in Government spending occurs

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Key Points of DOE’s ESPCs

• DOE provides expert support and guidance for agency projects

• The best vehicle for achieving Federal energy reduction mandates

• Savings guarantees are mandatory

• Measurement and verification of savings is mandatory

• Task order term cannot exceed 25 years

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Resources and Contacts

• ESPC Website– http://www1.eere.energy.gov/femp/financing/superespc

s.html– Contains tools, templates and guidance

• FFS’– Scott 360-866-9163– Tom 202-256-5986– Doug 919-870-0051– Gordon 630-584-9650

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Questions???