13 Tips to Master Microsoft Outlook 2013

Microsoft

2013

13 Tips for Mastering

Created by: Adam Voyton

Microsoft

2013Topic: Changing the Default Outlook Options

1. Open Email in a Pop-up Window(like Outlook 2010 worked)

By default, when you reply to an email it will open up inline instead of within a new window. You can change this setting by following these steps: Emails Pop out automatically when you reply, instead of clicking the pop out button!

2. Enable Automatic Spell Checking on Emails Before SendingYou’ve probably heard the saying “we do our best proofreading after sending an email”. Well did you know you can enable Automatic Spell Checking of Emails? To do this, click on Mail, then check the box for “Always check spelling before sending”.

3. Import Holidays into your Calendar

This will copy in holidays that are celebrated in the United States into your Outlook calendar.

4. Change the Default Search SettingFinally, let’s change the default Search setting. By default, Outlook only searches the currentfolder your in. If you click “Search”, then change “current folder” to “Current Mailbox”, Outlook will now automaticall

5. Conversations Instead of Individual Emails

You can click the small triangle to expand the conversation tree and see all of the previous threads. You can then click on one of the threads to read or reply to that message.

By default, each email and reply would display as its own email by date. Because this took up a lot of space, emails are now grouped together into conversations based on the subject of the message.

Microsoft

2013Topic: Outlook Time Savers

6. Saving and Inserting a Quick PartGive your fingers a break and save text to your quick parts gallery. This lets you can easily insert a block of commonly used text into an email. This is great for including the directions to your office, or any arbitrary text that you often include in emails. First open up a new email, then type the text you want to save. Now simply highlight that text, click the Insert tab, and click Save to Quick parts gallery. Now in any email, you can go to your quick part gallery and insert that text.

7. Creating a Contact Group Contact Group are a great way to email a group (such as your department or members of a committee) of people in just a few clicks. The benefits are simple: save yourself time since you won’t have to add each person and there’s a 0% chance that you’ll forget to add someone.

7. Emailing to a Contact Group Using the Contact Group is easy. Simply open up a new email, then in the To field, start to type the name of the contact group.

8. Delayed DeliveryYou can schedule your Outlook emails to automatically send at a certain time.

9. Look up a contact with the Global Address List (requires Active Directory)

Microsoft

2013Topic: Advanced Features

10. Rule to Automatically Color Code Emails from Certain Employees

10. Rule to Automatically Color Code Emails from Certain Employees

10. Rule to Automatically Color Code Emails from Certain Employees

10. Filtering Emails by their Color (Category)

11. Insert a Picture into the Email Message Body, Not as an Attachment

12. Adding Your Photo into Outlook

13. Social Integration – Pull in Facebook and Other Social Networking Posts!

13. Social Integration – Pull in Facebook and Other Social Networking Posts!

Microsoft

2013

13 Tips for Mastering

What is your favorite Microsoft Outlook 2013 tip?

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