112 East Main Street Frankfort, Kentucky 40601 tel 502 223-1501 Fax 502 223-1235 .
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112 East Main StreetFrankfort, Kentucky 40601tel 502 223-1501Fax 502 223-1235www.plangraphics.com
An Enterprise Approach to Land Records Management
WLIA Conference 2003
Annie MetcalfJanette Lovely
PlanGraphics, Inc.
February 13, 2003
Presentation OverviewPresentation Overview
• IntroductionIntroduction
• BackgroundBackground
• Maintenance ApproachMaintenance Approach
• Application DemonstrationApplication Demonstration
• QuestionsQuestions
Before GISBefore GIS
Implementation ApproachImplementation Approach
• Phase 1 -- Proof of Concept(2000-2002)Phase 1 -- Proof of Concept(2000-2002)– Data Development Data Development – Support Strategic InitiativesSupport Strategic Initiatives– Application Development Application Development – System Integration and CoordinationSystem Integration and Coordination– GIS Implementation Using Outside AssistanceGIS Implementation Using Outside Assistance
Software ConfigurationSoftware Configuration
New World
PoliceDepartment
FireHouse
Fire Department
Other
Other Departmental
Systems
AutoCAD
Computer-aided
Drawing
Govern Universe
CAMA
ArcPAD
GPS Data
Collection
Web Server(Future)
ArcView 8.2
Custom QueriesCustom Mapping
Analysis
ArcIMS
Query ViewInternet Access
ArcGIS
Analysis Data
SQL
Server
ArcSDE 8.2
Data Management
GIS DataWarehouse
DataData
• Lots of digital data in various formatsLots of digital data in various formats– Genamap, AutoCAD, shape files, flat filesGenamap, AutoCAD, shape files, flat files
• Contracted data conversion Contracted data conversion
• Conversion to Coverages, SQL tables and Conversion to Coverages, SQL tables and SDE layersSDE layers
• Data ThemesData Themes
ApplicationsApplications
• QC applicationQC application
• ArcView ProjectsArcView Projects
• ArcIMS applicationsArcIMS applications– Standard QueryStandard Query– Standard MappingStandard Mapping
• Data Maintenance ToolsData Maintenance Tools
ImplementationImplementation
Phase 2 -- Extended ImplementationPhase 2 -- Extended Implementation– 2002 and Beyond2002 and Beyond– Technology Transfer/Mentoring to City StaffTechnology Transfer/Mentoring to City Staff– Support Operations, Database Maintenance, and UsersSupport Operations, Database Maintenance, and Users– Support Strategic Initiatives with maps and products Support Strategic Initiatives with maps and products – User Training – 3 TiersUser Training – 3 Tiers– System Integration- Govern, Fire House, Police RMS, System Integration- Govern, Fire House, Police RMS,
Appraisal systemAppraisal system– Database Improvements/EnhancementsDatabase Improvements/Enhancements– Intranet/Internet GIS Query ApplicationIntranet/Internet GIS Query Application
City of Franklin: GISCity of Franklin: GIS
• Tangible Impact on:Tangible Impact on:– Efficiency, service levels, effectivenessEfficiency, service levels, effectiveness– Management of growthManagement of growth– Increasing staff capabilities Increasing staff capabilities
• Users in every department – Daily use by over Users in every department – Daily use by over 25 staff members25 staff members
• Latest proven technologiesLatest proven technologies• Achieves early successesAchieves early successes
Maintenance Workflow Before GIS
GOVERNSoftware
AssessorEngineeringUtility Billing
UNIVERSSoftware
AutoCAD Plat MapsCadastral
Maps
Fire
Map Book
GOVERN Database
SQL Server 2000
Windows 2000
CLT Database
Windows 2000
GIS Data Architecture
SQL Server 2000__________________
ArcSDE 8.2
Windows 2000
System Integration
ArcGIS 8.2(ArcView)
SQL Server 2000__________________
ArcSDE 8.2
ArcGIS 8.2(ArcInfo)
ArcPad ArcIMS 4.0
FIREHOUSE____________
Fire
EnforcerTechnology
____________Police
GCS____________
PlanningTreasurer
GOVERN____________
Utility Billing
UNIVERS____________
Assessor
AutoCAD____________
Engineering
Cartegraph____________
Engineering
Windows 2000
Maintenance Tools - Maintenance Tools - TechnologyTechnology
• Visual BasicVisual Basic
• ArcGIS 8.2ArcGIS 8.2
• ArcSDE 8.2ArcSDE 8.2
• SQL Server 2000SQL Server 2000
Maintenance Workflow After GIS
ParcelMaintenanceApplication
GOVERNSoftware
GOVERN Database
SQL Server 2000
Windows 2000
SQL Server 2000__________________
ArcSDE 8.2
Windows 2000
GIS Database
AssessorEngineeringUtility Billing
Export
UNIVERSSoftware
TransferTables
OwnerNames
FIREHOUSESoftware
ExportIncident
PointLocator
FIREHOUSEDatabase
Windows2000
Fire
Windows2000
CLTDatabase
GIS/GOVERN Integration
ParcelMaintenanceApplication
GOVERNSoftware
GOVERN Database
SQL Server 2000
Windows 2000
SQL Server 2000__________________
ArcSDE 8.2
Windows 2000
GIS Database
TransferTables
ArcGIS 8.2(ArcInfo)
GIS/UNIVERS Integration
ParcelMaintenanceApplication
VB ExportUtility
UNIVERSSoftware
SQL Server 2000__________________
ArcSDE 8.2
Windows 2000
ArcGIS 8.2(ArcInfo)
GIS/FIREHOUSE Integration
ArcGIS 8.2(ArcView)
FIREHOUSESoftware
ExportIncident
PointLocator
Map Book
FIREHOUSEDatabase
Windows2000
SQL Server 2000__________________
ArcSDE 8.2
Windows 2000
GIS Database
Relationship Between Tools
Parcels
Buildings
Ownership
Base &Address
Condos Subdivisions CSM ROW BuildingsAssessor
Edits
BuildingAttributes
Create NewBuilding
Link Buildingto Parcels
DemolishBuilding
UpdateParcel
Assessment
AddAssessment
SingleOwnershipTransfer
MassOwnershipTransfer
Split
CombineUpdate Tax
Key
Create NewBuilding Link Building
to Parcel RemoveBuilding
From Parcel MarkBuilding asDemolished
Edit Tools
Subdivisions
ParcelAttributes
Create NewParcels
Startup
Startup
Select Parcel
Parcel Edits – Base & Address
Parcel Edits – Ownership
Parcel Edits - Buildings
Condo
Adjust Parcels with Condo Boundary
Edit Condo Boundary Attributes
Subdivision
Adjust Parcel with Subdivision Boundary
Edit Subdivision Boundary Attributes
CSM
Adjust Parcel with CSM Boundary
Edit CSM Boundary Attributes
ROW
Adjust Parcel to ROW
Edit ROW Attributes
Assessor Edits – Existing Assessment
Assessor Edits – New Assessment
Single Ownership Transfer
Mass Ownership Transfer
Building Update
Add a New Building
Link Building to Property
Parcel Graphic Edits
Building Graphic Edits
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