11 MME Update: Materials Shipment, Handling, and Return MME Update: Materials Shipment, Handling, and Return Presented by: Michigan Department of Education.

MME Update:MME Update:Materials Shipment, Materials Shipment,

Handling, and ReturnHandling, and Return

Presented by:Presented by:Michigan Department of EducationMichigan Department of Education

ACT, Inc.ACT, Inc.Measurement, Inc.Measurement, Inc.

Welcome and IntroductionsWelcome and Introductions

MDE Office of Educational MDE Office of Educational Assessment and Assessment and

AccountabilityAccountabilityEmily TaylorEmily Taylor

ACT, Inc.ACT, Inc.

(MME Day 1 and Day 2)(MME Day 1 and Day 2) Diane WeyerDiane Weyer

Measurement, Inc.Measurement, Inc.

(MME Day 3)(MME Day 3)

Tom JenkinsTom Jenkins

Kathy PalmerKathy Palmer

Questions during the Webcast

● Email: answers@resa.net

● Fax: 734-334-1857

Design of the MMEDesign of the MME

● ACT Plus Writing – Day 1-ACT, Inc.ACT Plus Writing – Day 1-ACT, Inc.

● WorkKeys – Day 2- ACT, Inc.WorkKeys – Day 2- ACT, Inc.

● Michigan Components – Day 3 – Michigan Components – Day 3 – Measurement Inc.Measurement Inc.

MME Testing ScheduleMME Testing Schedule

● Initial Testing Spring 2010Initial Testing Spring 2010

● March 9: Day 1 ACT Plus WritingMarch 9: Day 1 ACT Plus Writing● March 10: Day 2 WorkKeys March 10: Day 2 WorkKeys ● March 11: Day 3 Michigan ComponentsMarch 11: Day 3 Michigan Components

● Makeup Testing Spring 2010Makeup Testing Spring 2010

● March 23: Day 1 ACT Plus WritingMarch 23: Day 1 ACT Plus Writing● March 24: Day 2 WorkKeys March 24: Day 2 WorkKeys ● March 25: Day 3 Michigan ComponentsMarch 25: Day 3 Michigan Components

● Accommodations Testing Spring 2010Accommodations Testing Spring 2010● Two-week windowTwo-week window

● Day 1 - March 9 – March 23Day 1 - March 9 – March 23● Day 2 - March 10 – March 24Day 2 - March 10 – March 24● Day 3 - March 11 – March 25Day 3 - March 11 – March 25

Testing Contractor –Testing Contractor – ACT, Inc. ACT, Inc.

● ACT, Inc. – Day 1 and Day 2ACT, Inc. – Day 1 and Day 2● Two distinct assessments – ACT and Two distinct assessments – ACT and

WorkKeysWorkKeys● Separate administrationsSeparate administrations● Separate packagingSeparate packaging● Separate answer folder scoringSeparate answer folder scoring● Iowa City, IAIowa City, IA

Testing Contractor – Testing Contractor – Measurement, Inc.Measurement, Inc.

● Measurement, Inc. – Day 3Measurement, Inc. – Day 3● Michigan componentsMichigan components● Separate administrationSeparate administration● Separate packagingSeparate packaging● Separate answer document scoringSeparate answer document scoring● Durham, NCDurham, NC

MME MME Day 1: Day 1: ACT Plus WritingACT Plus Writing

MME Day 2: MME Day 2: WorkKeysWorkKeys

Non-Secure Materials Non-Secure Materials Day 1 and Day 2Day 1 and Day 2

● Arrive in schools by February 9Arrive in schools by February 9● Separate shipmentsSeparate shipments● Sent to Test SupervisorsSent to Test Supervisors

● Packing ListsPacking Lists● Manuals (standard time only)Manuals (standard time only)● Answer Folders (blank)Answer Folders (blank)● Barcode Labels (pre-printed and blank)Barcode Labels (pre-printed and blank)

Non-Secure Materials Non-Secure Materials Day 1 and Day 2Day 1 and Day 2

● Answer Folder SupplementsAnswer Folder Supplements● Information not in manualsInformation not in manuals● Unique to MichiganUnique to Michigan● Day 1 and Day 2Day 1 and Day 2

Non-Secure MaterialsNon-Secure Materials● Conduct Pre-test Sessions with Conduct Pre-test Sessions with

StudentsStudents● Conduct Training Session for Conduct Training Session for

Testing StaffTesting Staff● Room Supervisors and ProctorsRoom Supervisors and Proctors● Anyone involved in MME test Anyone involved in MME test

administrationadministration

Day 1 and Day 2 Additional Day 1 and Day 2 Additional OrdersOrders

● Call ACT to place additional Call ACT to place additional orders for Day 1 and Day 2orders for Day 1 and Day 2● ACT State Testing:ACT State Testing:

(800) 553-6244 ext 2800(800) 553-6244 ext 2800

Pre-Test SessionsPre-Test Sessions

● In-school sessions, supervisedIn-school sessions, supervised● Required before test dayRequired before test day● Complete Non-cognitive and Complete Non-cognitive and

Demographic InformationDemographic Information● Barcode Labels affixed---Day 1 and Barcode Labels affixed---Day 1 and

Day 2 Answer FoldersDay 2 Answer Folders

Barcode LabelsBarcode Labels● Labels will be white in colorLabels will be white in color● Affix to the designated space on the Affix to the designated space on the

Answer FolderAnswer Folder● All students must grid identifying All students must grid identifying

information and address—for Day 1information and address—for Day 1● Make certain label corresponds to Make certain label corresponds to

correct studentcorrect student

Day 1 Answer FolderDay 1 Answer Folder

● Sections to be completed in pre-Sections to be completed in pre-test session – about 60-90 test session – about 60-90 minutesminutes

● Benefit to studentsBenefit to students● Barcode LabelBarcode Label

Day 2 Answer FolderDay 2 Answer Folder● Sections to be completed in pre-test Sections to be completed in pre-test

session – about 15 minutessession – about 15 minutes● Required itemsRequired items in Day 2 Answer in Day 2 Answer

Folder SupplementFolder Supplement● Not all sections are required to gridNot all sections are required to grid● Barcode LabelsBarcode Labels

Collect and OrganizeCollect and Organize● Completed Answer Folders following Completed Answer Folders following

Pre-Test Pre-Test ● Collect folders (keep secure)Collect folders (keep secure)

● Student remindersStudent reminders● Organize and Plan redistributionOrganize and Plan redistribution

● After the pre-test session, give Answer After the pre-test session, give Answer Folders for all Accommodated students to Folders for all Accommodated students to TACTAC

Collect and Organize Collect and Organize (cont.)(cont.)

● Prepare Rosters for standard time Prepare Rosters for standard time test roomstest rooms● Create Rosters BEFORE Test DayCreate Rosters BEFORE Test Day● Name of students SCHEDULED to testName of students SCHEDULED to test● Prepare for Day 1; copy for Day 2 if samePrepare for Day 1; copy for Day 2 if same

Staff Training SessionStaff Training Session

● BEFORE Test DayBEFORE Test Day● Staff Training Checklists/OutlineStaff Training Checklists/Outline● Administration Manuals Administration Manuals

● Verbal Instructions verbatimVerbal Instructions verbatim

● Directions to Room SupervisorsDirections to Room Supervisors

● 1 copy of each applicable manual1 copy of each applicable manual

● MME webpageMME webpage

Day 1 and Day 2 Standard Day 1 and Day 2 Standard Time Secure MaterialsTime Secure Materials

● Ship week of March 1Ship week of March 1● To Test SupervisorTo Test Supervisor

● TEST BOOKLETS—Standard Time OnlyTEST BOOKLETS—Standard Time Only● Supervisor’s Report FormSupervisor’s Report Form● Return Packing instructionsReturn Packing instructions● Return Envelopes/Polymailer BagsReturn Envelopes/Polymailer Bags

● Spring Break ConflictSpring Break Conflict● KEEP BOX(es) for returnKEEP BOX(es) for return

Day 1 and Day 2 Day 1 and Day 2 Accommodations Secure Accommodations Secure

MaterialsMaterials● Ship week of March 1Ship week of March 1● To Test Accommodation CoordinatorTo Test Accommodation Coordinator

● TEST MATERIALSTEST MATERIALS● Day 1 in Kits by StudentDay 1 in Kits by Student● Day 2 not in KitsDay 2 not in Kits

● Return Packing instructionsReturn Packing instructions

● KEEP BOX(es) for returnKEEP BOX(es) for return

Security of Test MaterialsSecurity of Test Materials

● Check-in immediatelyCheck-in immediately● Use enclosed packing list to inventory Use enclosed packing list to inventory

secure materials for each shipmentsecure materials for each shipment● Problems: Day 1 or Day 2Problems: Day 1 or Day 2

● call ACT 800-553-6244 x 2800 call ACT 800-553-6244 x 2800 ● or x 1788 (Accommodated Testing)or x 1788 (Accommodated Testing)

Security of materialsSecurity of materials

● ““Two Lock Rule”Two Lock Rule”● Treat as you would a large Treat as you would a large

sum of sum of $ MONEY $$ MONEY $● Documented “Chain of CustodyDocumented “Chain of Custody””

Test Day Test Day Preparation/PlanningPreparation/Planning

● Review roomsReview rooms● Organize answer folders Organize answer folders ● Prepare rostersPrepare rosters● Assign staff—staff trainingAssign staff—staff training● Prepare test day materialsPrepare test day materials● Practice verbal instructionsPractice verbal instructions● Student remindersStudent reminders

Test Day Briefing SessionTest Day Briefing Session

● Required Required eacheach test day test day● Room Supervisors and Proctors Room Supervisors and Proctors

arrivalarrival● At leastAt least 30 minutes prior to student 30 minutes prior to student

check-incheck-in

● Review proceduresReview procedures

Test Day Briefing SessionTest Day Briefing Session

● Last-minute detailsLast-minute details● Test Supervisor hand-delivery of Test Supervisor hand-delivery of

test materials to Room Supervisor(s)test materials to Room Supervisor(s) ● Document with Test Booklet Count Document with Test Booklet Count

FormForm● Required FormsRequired Forms

Responsibilities After Responsibilities After TestingTesting

Room Supervisor Room Supervisor ResponsibilitiesResponsibilities

● Account for all test booklets and answer Account for all test booklets and answer documents before dismissing studentsdocuments before dismissing students

● Verify that you have an answer document Verify that you have an answer document for for eacheach student who tested student who tested

● Validate correct student Validate correct student barcode labelbarcode label applied to each answer documentapplied to each answer document

Room Supervisor Room Supervisor ResponsibilitiesResponsibilities

● Verify each answer document hasVerify each answer document has ● Form numberForm number● Complete school use only sections Complete school use only sections

● Highlight absent students on Testing Roster – Highlight absent students on Testing Roster – need Makeup testneed Makeup test

● Return all materials and completed testing Return all materials and completed testing documentation forms to Test Supervisordocumentation forms to Test Supervisor

School Use Only Sections School Use Only Sections – Day 1 Answer Folder– Day 1 Answer Folder

● Completed by Testing Staff, not Completed by Testing Staff, not examineeexaminee● Critical for Accommodations—Critical for Accommodations—

Questions 3-9Questions 3-9

● Use Day 1 Answer Folder SupplementUse Day 1 Answer Folder Supplement● School Use ONLY questions, Section VSchool Use ONLY questions, Section V

School Use Only Sections School Use Only Sections Day 2 Answer FolderDay 2 Answer Folder

● Completed by Testing Staff, not Completed by Testing Staff, not examineeexaminee

● Use Day 2 WorkKeys Answer Folder Use Day 2 WorkKeys Answer Folder SupplementSupplement

● School Use Only sections:School Use Only sections:● Block 17—Report CodesBlock 17—Report Codes● Block 26—Local ItemsBlock 26—Local Items

Test Supervisor Test Supervisor ResponsibilitiesResponsibilities

● Account for all materials returned by each Room Account for all materials returned by each Room Supervisor:Supervisor:

● Test materialsTest materials● Answer documents to be scoredAnswer documents to be scored● Documentation formsDocumentation forms

● Verify each answer document has:Verify each answer document has:● Correct Barcode labelCorrect Barcode label● Form numberForm number● Completed school use only sectionsCompleted school use only sections

Test Supervisor Test Supervisor ResponsibilitiesResponsibilities

● Account for all standard time Account for all standard time materialsmaterials

● Make copies of completed test Make copies of completed test documentation for your school filesdocumentation for your school files

Post-Test Requirements - Post-Test Requirements - TACTAC

● Answer Folder SupplementsAnswer Folder Supplements● Complete Section V on Day 1 Answer Complete Section V on Day 1 Answer

FoldersFolders● Complete Admin Codes; Local Items; Complete Admin Codes; Local Items;

and School Use only on Day 2 and School Use only on Day 2 Answer FoldersAnswer Folders

Post-Test Requirements - Post-Test Requirements - TACTAC

● Supervisor’s Manual ACT Plus Writing State Supervisor’s Manual ACT Plus Writing State Special TestingSpecial Testing

● Day 2 Instructions in Day 2 Instructions in WorkKeys WorkKeys Administration Manual State Special TestingAdministration Manual State Special Testing

Day 1 and Day 2 Day 1 and Day 2 Standard TimeStandard Time

Materials ReturnMaterials Return

● Thursday, March 11Thursday, March 11● Scheduled FedEx pick up for Initial Test Scheduled FedEx pick up for Initial Test

Materials for Day 1 and Day 2 for return Materials for Day 1 and Day 2 for return to ACT in Iowa City, Iowato ACT in Iowa City, Iowa

Scheduled PickupScheduled Pickup

● Pick up Time: 8:00 am – 5:00 pm ETPick up Time: 8:00 am – 5:00 pm ET● Place boxes in FedEx pick up spacePlace boxes in FedEx pick up space● Keep record of tracking number(s)Keep record of tracking number(s)● Do Do not not call FedExcall FedEx● Keep materials separateKeep materials separate

Day 1 Standard Time Day 1 Standard Time Materials ReturnMaterials Return

● REDRED Ink Envelope Ink Envelope● Administrative FormsAdministrative Forms

● GREENGREEN Ink Envelope Ink Envelope● Supervisor’s Report FormSupervisor’s Report Form● Used Answer Folders for processingUsed Answer Folders for processing

● PolymailerPolymailer● Test Booklets - ALLTest Booklets - ALL

Day 1 Standard Time Materials Day 1 Standard Time Materials ReturnReturn

ACT2727 Scott Blvd

Iowa City, IA 52243

Polymailer ____ of ____

RETURN ADDRESS LABEL

RED ENVELOPE

GREEN ENVELOPE

ACT Answer Documentsand Admin Forms

ACT Test Bookletsand Manuals

To ACTTo ACT

Day 2 Standard TimeDay 2 Standard TimeMaterials ReturnMaterials Return

● ORANGEORANGE Ink Envelope Ink Envelope● Administrative FormsAdministrative Forms

● BLACKBLACK Ink Envelope Ink Envelope● WorkKeys Supervisor’s Report FormWorkKeys Supervisor’s Report Form● Used Answer Folders for processingUsed Answer Folders for processing

● PolymailerPolymailer● Test Booklets – ALLTest Booklets – ALL

Day 2 Standard Time Materials Day 2 Standard Time Materials ReturnReturn

Black Envelope

Orange Envelope

ACT2727 Scott Blvd

Iowa City, IA 52243 Polymailer ____ of ____

To ACTTo ACT

WorkKeys TestBookletsand Manuals

WorkKeys Answer Documentsand Admin Forms

Order Makeup MaterialsOrder Makeup Materials

● Order materials on OEAA Secure SiteOrder materials on OEAA Secure Site● Standard time only Standard time only

● Day 1 and Day 2 – Order March 11 by 11:59 p.m.Day 1 and Day 2 – Order March 11 by 11:59 p.m.● Log into the OEAA Secure Site:Log into the OEAA Secure Site:

● www.michigan.gov/oeaa-secure

Day 1 and Day 2 Makeup Day 1 and Day 2 Makeup MaterialsMaterials

● Scheduled to arrive in schools by Scheduled to arrive in schools by March 18March 18

Day 1 and Day 2 Standard Day 1 and Day 2 Standard TimeTime

Materials Return - MakeupMaterials Return - Makeup

● Thursday, March 25 Thursday, March 25 ● Fed Ex picks up Day 1 and Day 2 Fed Ex picks up Day 1 and Day 2

Makeup materials for return to ACT in Makeup materials for return to ACT in Iowa City, IAIowa City, IA

Day 1 and Day 2 Day 1 and Day 2 Standard TimeStandard Time

Materials Return - MakeupMaterials Return - Makeup

● Keep materials separateKeep materials separate

● Your boxes must include:Your boxes must include:● Used and unused test bookletsUsed and unused test booklets● All testing materials – used and unusedAll testing materials – used and unused● Reverse the flaps on the boxesReverse the flaps on the boxes

Returning Accommodation Returning Accommodation Materials – Day 1Materials – Day 1

● KEEP SEPARATEKEEP SEPARATE

● BLUEBLUE Ink envelope for ACT-Approved Ink envelope for ACT-Approved answer folders/formsanswer folders/forms

● BROWNBROWN Ink envelope for State-Allowed Ink envelope for State-Allowed answer folders/formsanswer folders/forms

● NO Polymailer BagNO Polymailer Bag

Returning Accommodation Returning Accommodation Materials – Day 1 (cont.)Materials – Day 1 (cont.)

● Supervisor’s Report FormSupervisor’s Report Form● Accommodations RostersAccommodations Rosters● Administration ReportsAdministration Reports● Other formsOther forms

● Return to ACT in Iowa City, IowaReturn to ACT in Iowa City, Iowa

Returning Accommodation Returning Accommodation Materials – Day 1 ACT-ApprovedMaterials – Day 1 ACT-Approved

Blue Envelope

To ACT

ACT Test Booklets,All Formats,and Manuals

Returning Accommodation Returning Accommodation Materials – Day 1 State-AllowedMaterials – Day 1 State-Allowed

Brown Envelope

ACT Test Booklets, All Formats,and Manuals

To ACT

● Your scorable boxes must include:Your scorable boxes must include:● PurplePurple-Ink Envelope-Ink Envelope● Supervisor’s Report FormSupervisor’s Report Form● Day 2 Answer DocumentsDay 2 Answer Documents● Accommodations RostersAccommodations Rosters● Administration ReportsAdministration Reports● PolymailerPolymailer

Purple Envelope

ACT2727 Scott Blvd

Iowa City, IA 52243 Polymailer ____ of ____

To ACTTo ACT

WorkKeysTest Booklets, All Formatsand Manuals

WorkKeys AnswerDocuments and Admin Forms

Returning Accommodation Returning Accommodation Materials Day 1 and Day 2Materials Day 1 and Day 2

● Return Day 1 and Day 2 materials Return Day 1 and Day 2 materials to ACT, Inc. in Iowa City, IAto ACT, Inc. in Iowa City, IA

● Package Day 1 separately from Package Day 1 separately from Day 2Day 2

Avoiding the Pitfalls –Avoiding the Pitfalls –

● ACT-Approved separate return from State-ACT-Approved separate return from State-AllowedAllowed

● Standard Time materials return separate from Standard Time materials return separate from Accommodations for Day 1 and Day 2Accommodations for Day 1 and Day 2

Scheduled FedEx PickupsScheduled FedEx Pickups

● March 11 – Day 1 and Day 2 to ACTMarch 11 – Day 1 and Day 2 to ACT

● March 25 – Day 1 and Day 2 to ACTMarch 25 – Day 1 and Day 2 to ACT

ACT Contact InformationACT Contact Information

For ACT and WorkKeys specific For ACT and WorkKeys specific questions – Day 1 or Day 2questions – Day 1 or Day 2

ACT State TestingACT State Testing● (800) 553-6244 ext 2800(800) 553-6244 ext 2800● mi.mme@act.org

ACT Contact InformationACT Contact Information

For ACT and WorkKeys For ACT and WorkKeys accommodations questions –accommodations questions –

Day 1 or Day 2Day 1 or Day 2

ACT State Special TestingACT State Special Testing● 800-553-6244 ext 1788800-553-6244 ext 1788● ACTstateaccoms@act.org

● Email – answers@resa.net

● FAX: 734-334-1857

DAY 3:MICHIGAN

COMPONENTS

Receipt of Non-Secure Materials Shipment

Day 3 Non-Secure Materials● Arrive in schools by February 9● Sent to Test Supervisors

● Packing list and Box lists● Barcode labels (pre-printed and blank)● Day 3 answer documents (packs of 10)● Day 3 admin manuals

● For students testing with accommodations (1 per 10 extended-time only students)

● Standard (1 per 15 students)

● Packing List- contents of entire Packing List- contents of entire shipmentshipment

● Box List – contents of individual boxBox List – contents of individual box

Day 3 Non-Secure Materials

● TS and TAC ● Work together to inventory materials● Ensure that there is a barcode label for

each examinee● Determine if additional non-secure

materials are required● Class/Group ID sheets: additional order

Day 3 Additional Orders:Day 3 Additional Orders:Non-Secure MaterialsNon-Secure Materials

● Answer documents: 2/09 – 3/15Answer documents: 2/09 – 3/15● Admin manuals: 2/09 – 3/15Admin manuals: 2/09 – 3/15● Class/Group ID Sheet: 2/09 – 3/19Class/Group ID Sheet: 2/09 – 3/19

Day 3 Additional Orders: Day 3 Additional Orders: Non-Secure MaterialsNon-Secure Materials

● Order using OEAA Secure Site:Order using OEAA Secure Site:

www.michigan.gov/oeaa-secure

DO NOT CALL MEASUREMENT INC.DO NOT CALL MEASUREMENT INC.

Day 3 Pre-Test Session

Day 3 Pre-Test SessionDay 3 Pre-Test Session

● Session takes about 15 minutesSession takes about 15 minutes● Verbal instructions in the MME Verbal instructions in the MME

Day 3 Administration ManualsDay 3 Administration Manuals● Pre-Test sections to be Pre-Test sections to be

completed are on front page of completed are on front page of answer documentanswer document

Day 3 Pre-Test SessionDay 3 Pre-Test Session

● Optional Optional ● Research CodesResearch Codes● Class Group CodesClass Group Codes

● Collect answer documents from Collect answer documents from studentsstudents

● Staff affix barcode label in Box 1 on Staff affix barcode label in Box 1 on front pagefront page

Day 3 Pre-Test SessionDay 3 Pre-Test Session● TS receives and stores completed TS receives and stores completed

answer documents answer documents ● After the pre-test session, TS gives After the pre-test session, TS gives

answer documents for all answer documents for all accommodated students to TACaccommodated students to TAC

Receipt of Day 3 Secure Materials Shipment

Day 3 Secure MaterialsDay 3 Secure Materials● Arrive in schools by March 2Arrive in schools by March 2● Sent to Test SupervisorsSent to Test Supervisors

● Day 3 Standard Time Test Booklets Day 3 Standard Time Test Booklets ● Day 3 Accommodated Test Booklets Day 3 Accommodated Test Booklets

- Extended Time Only- Extended Time Only● Accommodations KitsAccommodations Kits● Return Materials KitReturn Materials Kit

● KEEP BOX(es) for returnKEEP BOX(es) for return

Day 3 SecureAccommodations Testing

Materials● Day 3 Form 12 - Standard Print

● All students testing with extended time only

● Accommodated Format Kits● Include manual● Include Form 12 test booklet (except

LP and Braille)

● Packing List- contents of entire Packing List- contents of entire shipmentshipment

● Box List – contents of individual boxBox List – contents of individual box● Security List –each individual secure Security List –each individual secure

item in shipmentitem in shipment

Day 3 Secure Materials

Box List

● Use to “check in” secure materials received

● Use later to “check out” secure materials to RS and TAC.

Day 3 Security Barcode Numbers

● Each secure item has a 10-digit barcode number.

00001-01-00-7/SP-00001-01-00-7● Each shrink-wrap pack has a 10-digit barcode

number preceded by “SP.”

● Within a shrink-wrap pack, test book barcodes are in numerical sequence.

Day 3 Security Barcode Numbers: Initial Forms

00001-01-00-7 / SP- 00001- 01 - 00 -700001-02-00-6 / SP- 00001- 01 - 00 -700001-03-00-4 / SP- 00001- 01 - 00 -700001-04-00-9 / SP- 00001- 01 - 00 -700001-05-00-8 / SP- 00001- 01 - 00 -700001-06-00-6 / SP- 00001- 01 - 00 -700001-07-00-3 / SP- 00001- 01 - 00 -700001-08-00-1 / SP- 00001- 01 - 00 -700001-09-00-2 / SP- 00001- 01 - 00 -700001-10-00-9 / SP- 00001- 01 - 00 -7

00001-12 -00-7 / SP- 00001- 12 - 00 -700002-12-00-6 / SP- 00001- 12 - 00 -700003-12-00-4 / SP- 00001- 12 - 00 -700004-12-00-9 / SP- 00001- 12 - 00 -700005-12-00-8 / SP- 00001- 12 - 00 -700006-12-00-6 / SP- 00001- 12 - 00 -700007-12-00-3 / SP- 00001- 12 - 00 -700008-12 -00-1 / SP- 00001- 12 - 00 -700009-12 -00-2 / SP- 00001- 12 - 00 -700010-12-00-9 / SP- 00001- 12 - 00 -7

Day 3 Security Barcode Numbers: Form 12

Day 3 Barcode Numbers:Accommodated Formats

● Each accommodated item has a 10-digit barcode number.

● Each accommodated kit has a 10-digit package barcode preceded by “SP”.

Day 3 Barcode Numbers: Accommodated Formats

● Each kit cover sheet lists contents of package:

● Kit: SP - 00291 – 12 – 24 - 3Form 12 test booklet: 19628 – 12- 00 - 4

Session 1 DVD: 60291 – 12 – 24 - 3

Session 2 DVD: 60291 – 12 – 25 - 2

Session 3 DVD: 60291 – 12 – 26 - 1

Security of Test MaterialsSecurity of Test Materials

● Problems: Day 3 Problems: Day 3 ● Call Measurement, Inc.Call Measurement, Inc.● 866-691-1423866-691-1423

● Additional Orders: Day 3Additional Orders: Day 3● Use OEAA Secure SiteUse OEAA Secure Site● Do not call Measurement, Inc.Do not call Measurement, Inc.

Day 3 Additional Orders:Day 3 Additional Orders:Secure MaterialsSecure Materials

● Initial form test books: 2/25 – 3/4Initial form test books: 2/25 – 3/4● Form 12 test books: 2/25 – 3/15Form 12 test books: 2/25 – 3/15● Accomm Formats: 2/25 – 3/15Accomm Formats: 2/25 – 3/15

Day 3 Initial Test Day

Distribution of Test BooksDistribution of Test BooksDay 3Day 3

● After students are After students are seatedseated

● Only when prompted Only when prompted by verbal instructionsby verbal instructions

● In spiraled form orderIn spiraled form order● Only to those presentOnly to those present● Individually, one-by-Individually, one-by-

oneone

Form 1

Form 2

Form 5

Form 4

Form 3

Form 7

Form 6

Answer Document: School Use Only Sections

● Completed by Testing Staff● School Use Only sections:

● Page 4 of Answer Document—all boxes

● Blocks 13 & 14 all students as applicable

Day 3 Timing Codes – Accommodated Testing

● Completed by TAC or Room Supervisor, not examinee

● Completed for each subject● Timing codes in Day 3 Manual

● Blocks 15-20 Accommodated students only

Test Supervisor Responsibilities

● Receive all materials from RS and TAC

● Account for all secure materials Account for all secure materials using:using:● Test Booklet count formTest Booklet count form● Box list from secure shipmentBox list from secure shipment● Security listSecurity list

Test Supervisor Responsibilities

● Verify each answer document has:●Correct Barcode label●Form number●Completed school use only sections

● Make copies of completed test documentation for your school files

Return of Initial Test Day Materials

Day 3 Scorable Materials ReturnDay 3 Scorable Materials Return

1. School Header on top

2. Class/Group ID Sheets (if used)

3. Answer Documents

Use a separate school header for each form type.

Secure bundle with paper band.

Day 3 Scorable Materials Return

● Test Administration Forms● GREEN ENVELOPE

● Irregularity Reports and supporting documentation

● YELLOW ENVELOPE

Day 3Admin Forms

Day 3 Irregularity

Reports

● Place yellow and green envelopes in bottom of box.

● Place bundle of answer documents into box.

● Seal box and place “scorable” label and FedEx label on box

Day 3 Non-Scorable Materials Return

● RETURN:● Initial Form Test Books● Accommodated formats, if accommodated testing is

complete

● RETAIN:● Answer docs for makeup● Admin manuals● All accommodated materials still in use● Unused materials return items (labels, envelopes,

● Pack all standard print test books.● If returning accommodated formats

also:● Pack LP or Braille next.● Place DVDs and cassettes in plastic bag.● Pack this plastic bag last.

Day 3 Non-Scorable Materials Return

FedEx Pickup

Friday, March 12

● Pick up Time: 8:00 am – 5:00 pm

FedEx Pickup

● Place boxes in FedEx pick up area

● Keep record of tracking number(s)

● Do not call FedEx

FedEx Pickup

● By 5:00 pm ET, if FedEx has not made the scheduled pickup at your school, call:● Measurement, Inc.

●866/691-1423

Order Makeup Materials

● Order materials on OEAA Secure Site

● Day 3 – order by 11:59 pm Eastern Time on March 15

Day 3 Makeup Materials Return

Day 3 Makeup & Accommodated Materials Return

● Scorable● Makeup Test Day answer documents● Accommodated testers’ answer documents

● Non-Scorable● All test booklets● All accommodated materials● All manuals, unused docs, etc

Test Supervisor & TACTest Supervisor & TAC

● Test Supervisor receives all Test Supervisor receives all accomm materials from TACaccomm materials from TAC

● ““Chain of Custody”Chain of Custody”● Test Supervisor responsible for Test Supervisor responsible for

return materials return materials

● School Header Sheet● Use separate school header for each form type

● Class/Group ID Sheets (if used)● Day 3 Answer Documents● Secure with paper band● Admin Forms & Irregularity envelopes

Non-Scorable Materials Return - Makeup

Scheduled Pickup Date

● March 26 – Day 3 to Measurement, Inc.

● Between 8:00 AM and 5:00 PM

● Makeup and Accoms in same shipment

Measurement, Inc. Contact Information

● For Measurement, Inc. – Day 3● 866-691-1423● mmeday3@measinc.com

ConclusionConclusion

107 107

Avoiding the PitfallsAvoiding the Pitfalls

● Administer the Day 1 writing testAdminister the Day 1 writing test● READ THE MANUALSREAD THE MANUALS● Test materials are NOT to be shared Test materials are NOT to be shared

or transferred between schoolor transferred between school● Keep Day 1, Day 2, Day 3 materials Keep Day 1, Day 2, Day 3 materials

SEPARATE and SECURESEPARATE and SECURE

108 108

Avoiding the PitfallsAvoiding the Pitfalls● Late return—answer document not scoredLate return—answer document not scored● Improper return packaging—no guarantee of Improper return packaging—no guarantee of

scoringscoring● No barcode label on student answer No barcode label on student answer

document--$50 processing fee per answer document--$50 processing fee per answer documentdocument

● No form number on student answer document No form number on student answer document – answer document not scored– answer document not scored

Contact OEAAContact OEAA

Email : Email : OEAA@michigan.gov

Or call 1-877-560-8378Or call 1-877-560-8378

110 110

QuestionsQuestionsandand

AnswersAnswers

● Email – answers@resa.net

● FAX: 734-334-1857

11 MME Update: Materials Shipment, Handling, and Return MME Update: Materials Shipment, Handling, and Return Presented by: Michigan Department of Education.

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