…1… PLANNING PROJECT ACTIVITIES Tia Loukkola, Head of QM Unit, EUA Ivana Juraga, Project Officer, EUA Brussels, February 2013.

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PLANNING PROJECT ACTIVITIES

Tia Loukkola, Head of QM Unit, EUAIvana Juraga, Project Officer, EUA

Brussels, February 2013

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Overview

• Timeline• Distribution of responsibilities• Training workshops• Study visits• Institutional meetings• Mentoring • Any other business

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Timeline – year 1

• October 2012 – January 2013• Preparation for project implementation• Self-evaluation reports

• February – May 2013• Kick-off meeting• Website and leaflet launch• Translation of QA publications• Equipment purchase

• June – September 2013• 2 regional training workshops

*Institutional meetings in WB partners

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Timeline – year 2

• November 2013• Participation in EQAF

• January – July 2014• Study visits• Second partners’ meeting

• September 2014• 3rd regional training workshop

*Institutional meetings in WB partners

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Timeline – year 3

• November 2014• Participation in EQAF

• January 2015• 4th regional training workshop

• February – May 2015• Institutional Action Plans for QA• Development of final project

publication• September 2015

• Final project conference and final partners’ meeting

*Institutional meetings in WB partners

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Distribution of responsibilities• EUA

• project coordinator• communication with EACEA• reimbursements

• WUS Kosova• regional coordinator• assistance with organising logistical issues

• EU partners• facilitators at trainings• hosting study visits• advice and mentorship

• Western Balkans partners• hosting trainings• institutional development

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Training Workshops

Event Dates

Training workshop 1 June 2013

Training workshop 2 September 2013

Training workshop 3 September 2014

Training workshop 4 January 2015

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Training workshops - topics

• The work of the central QA unit• Activities, tools and organisation of

work• Co-operation with the units at faculty

level• Internal communication

• Engaging internal stakeholders• Impact on decision-making processes

at higher level• Follow-up of QA

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Training WorkshopsEvent Dates Location

Training workshop 1 June 2013 University of Sarajevo

Training workshop 2 September 2013 University of Prishtina

Training workshop 3 September 2014 Shkodra University

Training workshop 4 January 2015 “Fan S. Noli” University

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Study visits - organisation

• One working week at the host institution• Programme and approach decided by the host and

guest together• Methodological approaches

• Job shadowing• Presentations• Meetings with stakeholders

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Study visits - pairsPC partner EU partner 1 EU partner 2

University of Prishtina UL RUC

University of Prizren DCU IPP

University of Tirana UEF KFUG

Shkodra University IPP KFUG

“Fan S. Noli” University RUC UL

University of Mostar RUC UEF

University of Sarajevo KFUG DCU

University of Banja Luka UL DCU

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Institutional meetings – aims and responsibilities

• Plan and coordinate the implementation of the project related work at its institution

• Act as representatives of the institution in the project events

• Disseminate experiences, lessons learned to broader university community and discuss their applicability to the institution

• Develop proposals of papers for EQAF 2014

• Develop draft Action Plan for QA• Develop contribution to final project

publication

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Institutional meetings - methodology

• secretary• prepare agenda and minutes • send to the regional coordinator

within one month of each meeting (after the Committee members have approved them)

• meet regularly, on average every two months and always right after a project event

• meetings should be an open forum for discussion where all members should feel comfortable bringing up their reflections

• do not be limit yourselves merely to administration

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Mentoring - organisation

• Informal • Stay in touch via email/phone-calls• Ask questions, seek advice• Send drafts of documents for feedback

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Mentoring - pairsPC partner EU partner

University of Prishtina EUA

University of Prizren Dublin City University

University of Tirana University of Eastern Finland

Shkodra University Instituto Politecnico do Porto

“Fan S. Noli” University Roskilde University

University of Mostar Royal Conservatoire

University of Sarajevo University of Graz

University of Banja Luka University of Ljubljana

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Thank you!