1 IX. Managing Funds & Payments Invoicing and Tax.

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IX. Managing Funds & PaymentsInvoicing and Tax

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© Ex Libris Ltd., 2013

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AgendaIntroduction

Tax optionsInclusiveExpended from fund

Summary and additional resources

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PrerequisitesThis presentation assumes that you have viewed or attended these training sessions:

• Introduction to Alma• Alma Concepts• Navigating and Searching sessions• Acquisitions sessions• Fund Management• Invoicing Workflows

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Invoicing Roles

Roles Description

Invoice operator creates and reviews invoices

Invoice operator extended can delete (cancel) invoices

Invoice manager create invoices, review and approve invoices

Acquisitions manager manages invoice configuration rules

Receiving operatormanages arrival of purchased physical items and performs post receiving processing tasks in appropriate receiving department

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ObjectivesBy the end of this training session, you will be able to:

• Use tax options appropriately in invoices

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AgendaIntroduction

Tax optionsInclusiveExpended from fund

Summary and additional resources

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Invoice OverviewAlma menu > Acquisitions > Create Invoice

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Entering Taxes into InvoiceVAT % and Amount fields: • Enter either the tax

% or amount; Alma will auto-calculate the other field

Vendor tax (local currency): • If relevant, enter

note indicating tax is charged in local currency and the invoice itself is in a foreign currency

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Tax Options in InvoicesInclusive: Invoice total amount includes tax • If selected:

Taxes already included in invoice total amount

• If not selected: Adds tax to invoice total amount

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Tax Options in InvoicesExpended from fund: Tax amount expended from each invoice line’s fund • If selected:

Amount distributed among each invoice line

• If not selected: Amount applied as a separate line item

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Example Scenario #1Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.

Inclusive: Yes (total amount includes tax)Expended from fund: Yes

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Example Scenario #2Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.

Inclusive: Yes (total amount includes tax)Expended from fund: No

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Example Scenario #3Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.

Inclusive: No (total amount does not include tax)Expended from fund: Yes

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Example Scenario #4Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30.

Inclusive: No (total amount does not include tax)Expended from fund: No

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AgendaIntroduction

Tax optionsInclusiveExpended from fund

Summary and additional resources

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Summary

In this session, you learned how to:

• Use tax options appropriately in invoices

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Additional ResourcesAlma Acquisitions Guide

• Available in PDF format via the Ex Libris Documentation Center

• Available as online Help within Alma