05 foramtting and sharing your plan

Microsoft Project 2010Simple Scheduling

Formatting and Sharing Your Plan (Part 5)

Soe Naing WinEmail: snw1975@gmail.com

In this chapter, you will learn how to: : 1. Customize a Gantt Chart view.

2. Customize the Timeline view.

3. Draw on the chart portion of a Gantt Chart view.

4. Copy snapshots of the Timeline and Gantt chart views to another application.

5. Print views.

6. Edit and print reports.

Formatting and Sharing Your Plan

Customizing the Gantt Chart View

1- Displaying Project Summary task :

On the Format tab, in the Show/Hide group, click Project

Summary Task.

2 - Viewing the Gantt bar

On the Task tab, in the Editing group, click Scroll to Task.

Customizing the Gantt Chart View

Customizing the Gantt Chart View

3 - Different Gantt Chart style On the Format tab, in the Gantt Chart Style group, click More to display the predefined color styles.

Customizing the Gantt Chart View

4a - Reformat a task name

In the Task Name column, right-click the task name.

Customizing the Gantt Chart View

4b - Reformat a task name

Change color and font type.

5a - Format the milestone indicator/ Bar

On the Format tab, in the Bar Styles group, click Format and then click Bar.

Customizing the Gantt Chart View

5b - Format the milestone indicator.

In the Format Bar dialog box, under Start, click the Shape drop-down list.

Customizing the Gantt Chart View

6 – Horizontal gridlines to the chart portion of the Gantt Chart view

On the Format tab, in the Format group, click Gridlines, and then click Gridlines.

Customizing the Gantt Chart View

6 – Horizontal gridlines to the chart portion of the Gantt Chart view

Under Lines to change, leave Gantt Rows selected, and in the Type box under Normal, select the small dashed line (the third option down), and then click OK.

Customizing the Gantt Chart View

1. Customize a Gantt Chart view.

2. Customize the Timeline view.

3. Draw on the chart portion of a Gantt Chart view.

4. Copy snapshots of the Timeline and Gantt chart

views to another application.

5. Print views.

6. Edit and print reports.

Formatting and Sharing Your Plan

Exercise, you customize Timeline view and adjust some display details on the Timeline

1- Click anywhere in the Timeline view.

Customizing the Timeline View

2 - Format tab > Insert group, click Existing Tasks.

Customizing the Timeline View

3a - Check the boxes for the following task names:

• Installation• Preparation• Hot-work• Prefabrication & Installation

Customizing the Timeline View

3b - Project adds the summary tasks and milestone to the Timeline view.

Customizing the Timeline View

4 - Formatting Task in Timeline views:

• Example : Hot work• Format tab > Current Selection group, click Display as Callout

Customizing the Timeline View

5 - Pan and Zoom the Gantt Chart View from the Timeline View

To change the timescale in the Gantt Chart view, drag the left or right vertical line on the edge of the scrolling bar in the Timeline view.

Customizing the Timeline View

1. Customize a Gantt Chart view.

2. Customize the Timeline view.

3. Draw on the chart portion of a Gantt Chart view.

4. Copy snapshots of the Timeline and Gantt chart

views to another application.

5. Print views.

6. Edit and print reports.

Formatting and Sharing Your Plan

1 - Format tab > Drawings group, click Drawing.

Drawing on a Gantt Chart

2- Format tab >Drawings group, click Drawing,

and then click Properties

Drawing on a Gantt Chart

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3 - Click the Size & Position tab.

Drawing on a Gantt Chart

1. Customize a Gantt Chart view.

2. Customize the Timeline view.

3. Draw on the chart portion of a Gantt Chart view.

4. Copy snapshots of the Timeline and Gantt chart

views to another application.

5. Print views.

6. Edit and print reports.

Formatting and Sharing Your Plan

1 - Copying Gant chart

Task tab > Clipboard group, click the arrow next to Copy, and then click Copy Picture.

Copying Views

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2 - Copying Time Line

Format tab > Copy group, click Copy Timeline.

Copying Views

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1. Customize a Gantt Chart view.

2. Customize the Timeline view.

3. Draw on the chart portion of a Gantt Chart view.

4. Copy snapshots of the Timeline and Gantt chart

views to another application.

5. Print views.

6. Edit and print reports.

Formatting and Sharing Your Plan

1- Print Preview of the Gantt Chart

File > Print

Printing Views

2 - Multiple Pages

Printing Views

3 - Customize printed detail.

• Print Specific Dates

Printing Views

3 - Adjust the page setup options

• Page Setup > Fit to 1 pages wide by 1 tall.•

Printing Views

Project tab > Reports group, click Reports.

Click Overview, and then click Select.

Customizing and Printing Reports

Overview Reports > Project Summary, and then click Select.

Customizing and Printing Reports

• This report is a handy summary of the project plan’s tasks, resources, costs, and current status.

• You could use this report, for example, as a recurring status report that you share with the clients or other stakeholders of the project.

Customizing and Printing Reports

Project tab > Reports group, click Reports.

Click Assignments, and then click Select. In the Assignment Reports dialog box, click Who Does What When, and then click Select.

Printing Views