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Page 1: Project @ Depaul

Water Falls Go Green Recycling Program

GMR SolutionsGlobal Project Management Consultants

Final Project Management Presentation for:

Water Falls City CouncilDecember 2, 2013

Global Influence. Managed Results. Resourceful Experience.

GMR Solutions Confidential 1

Page 2: Project @ Depaul

Agenda

• Introduction

• Business Case

• Project Scope

• Project Integration

• Stakeholders

• Communications

• Time

GMR Solutions Confidential

• Cost

• Quality

• Risk Analysis

• Procurement Management

• HR Management

• Q & A

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About GMR Solutions

• Founded by:

– Gerardo Ortega

– Mark Tupy

– Rob Mertens

• Over 60 years of project management experience

• Background in energy, semiconductor, and telecommunications

GMR Solutions Confidential 3

Page 4: Project @ Depaul

Business Case

• Need public awareness about waste

• Landfill is growing at an alarming rate

• Waste disposal costs are rising

• Chemical wastes are present

• Realize $60K in Federal tax incentives if waste stream is reduced by 10%

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Page 5: Project @ Depaul

Project Scope

• GMR Solution’s Project scope:

– Develop a recycling program with bins

– Develop a Community Awareness Program

– Develop a chemical waste program

• Out of scope items:

– Develop actual processes/products

– Implementing changes

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Project Scope

• Customer Requirements and Deliverables:

GMR Solutions Confidential 6

Go Green Project Deliverables

1. Recycling Program with Bins

2. Community Awareness Program

3. Chemical Waste Program

Project Management Deliverables

1. Work Breakdown Structure

2. Total Project Duration & Cost

3. Major Product Milestones

4. Resource Requirements

5. Risk Assessment

6. Implementation Strategy

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Project Scope - WBS

GMR Solutions Confidential 7

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Project Integration

• Project implementation:

– Develop Work Breakdown Structure

– Identify project duration and cost

– Identify project milestones

– Identify resource requirements

– Conduct a risk assessment

– Develop an implementation strategy

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Page 9: Project @ Depaul

Stakeholders

GMR Solutions Confidential 9

Name Role Influence Classification Requirements Expectations

Mayor – Max Topdog Executive Sponsor HIGH Internal High Quality Service Product

Public Utilities Director – Shesa Worrior

Executive Committee HIGH Internal Vendor Contract Requirements, Quantityof Bins

Keep Satisfied; Inform

Finance Director – Bill Melater Executive Committee HIGH Internal Accurate Project Cost Estimates Manage Jointly

City Council Member – Ido Knowitall

Executive Committee MEDIUM Internal Project Status Updates, Cost Estimates Inform

Project Manager – Dwit Rite Project Manager MEDIUM Internal Project Charter Inform

Purchasing Agent – Sala Vee Project Team Member LOW Internal Vendor Contract Requirements, Quantityof Bins

Inform

Town Administrator – Donna Botherme

Project Team Member; Analyst

LOW Internal Communication Plan Inform

Water Falls Citizens Stakeholders; Key Users LOW Internal Recycle Program Service Information

Government Agency – IRS Stakeholder MEDIUM External Landfill Waste Decrease < 10%

Government Agency – EPA Stakeholder HIGH External Chemical Disposal Approval Permits Inform

GMR Solutions Project ManagementConsultants

MEDIUM External Deliver High Quality Service/Product Inform

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Stakeholder Relationship

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Page 11: Project @ Depaul

Communications

• Project status meetings will be held bi-weekly with project stakeholders

• The Water Falls City Council will be updated with written progress reports sent via email

• The community will be notified in mailings that the recycling program is forthcoming

• Completion of milestones will be communicated

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Time – Milestones

GMR Solutions Confidential 12

Project Implementation Milestones1. Chemical

Waste Program

All environmental permits approved and received

7. CommunityAwareness Program

Complete internet media awareness

2. Recycle Program

Complete Service Vendor for Recycling Program

8. Chemical Waste Program

Chemical disposal contract awarded

3. Chemical Waste Program

Disposal containers delivered to warehouse

9. CommunityAwareness Program

Complete mailings

4. CommunityAwareness Program

Complete television media awareness

10. CommunityAwareness Program

Complete posters and flyers

5. CommunityAwareness Program

Complete radio media awareness 11. Chemical Waste Program

First pickup of chemical completed by vendor

6. Recycle Program

Complete Recycling Bins for Recycling Program

12. Recycle Program Complete Service Rollout for Recycling Program

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Time – Project Duration

GMR Solutions Confidential 13

Total Project Duration

Project Implementation 45 Days

• Recycling Program • 45 Days

• Community Awareness Program • 29 Days

• Chemical Waste Program • 44 Days

Project Closure 10 Days

TOTAL: 55 Days*Project Management Time Not Included

• Project Duration Constraint: 12 Months

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Cost

GMR Solutions Confidential 14

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Cost – Breakdown

GMR Solutions Confidential 15

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Quality

• Quality Requirements

– Adhere to ISO 14001:2004 for Environmental Management Control of Recycling Practice

– Adhere to ISO 15270:2008 for Plastics Waste

– Follow EPA Standards & Guidelines and Permit Requirements for Chemical Waste

– Recyclable bins should have a 5 year shelf life

– Chemical disposal containers should have a 3 year shelf life

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Quality

• Project Quality Metrics– Reduce Town Landfill

• Decrease Landfill by 10%– Federal Government Incentive for the city to earn

$20,000/yr for 3 years

• Quality Method

Plan Do Check Act

• Quality Tools Used– Flowcharts, Control charts, Checksheets, Pareto

Diagrams

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Quality Planning

Quality Assurance

During Execution

Quality Control

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Risks

GMR Solutions Confidential 18

Risk Management Matrix (Risk Register)

Description Category Probability Impact Risk Score

Trigger Event Mitigation Contingency Plan

Supplier goes out of Business Vendor MEDIUM HIGH 6 Call from

supplier

Get 2 bin

suppliers

Award contract

to alternate

supplier

Chemical disposal permit

issuance delayed

Permits MEDIUM HIGH 6 Permit more

than 2 weeks

late

Lobby EPA to

issue permit

Delay rollout of

chemical

disposal

program

Volume of recyclable waste is

underestimated

Waste MEDIUM HIGH 6 Trucks on

pickup routes

become full

before

completing

routes.

Create new

routes that

enable trucks to

complete routes

without

overfilling

Bring in more

trucks

Residents are unaware of

recycling program

Community

Relations

MEDIUM MEDIUM 4 Survey results

from small

sample size of

rollout plan

Provide

information

through all

means of media

options

Door-to-door

information

*Note: There are other risks but are of very low probability and will be addressed if arises

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Procurement

• Contracts Used: Fixed-Price

• Procurement Statement of Work (SOW) will be provided for each Procured Item

• Selection Method Process:

GMR Solutions Confidential 19

Criteria Weight (%) Rating (1-100) Score

Experience 10

Understand Need 15

Price 25

Technical Ability 25

Availability 25

TOTAL 100

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Procurement – Items

GMR Solutions Confidential 20

List of Procured Items

Category Item

Recycling Program Recycling Bins

Recycling Program Recycling Service Vendor

Community Awareness Program Print Media Materials

Community Awareness Program Print Media Consultant

Community Awareness Program Broadcast Media Materials

Community Awareness Program Broadcast Media Consultant

Chemical Waste Program Chemical Disposal Containers

Chemical Waste Program Chemical Disposal Service Vendor

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HR Management

• Team members will be recognized for their contributions at the completion of the project

• Team members will have input into decisions throughout the project

• Team members will be assigned tasks through a responsibility matrix

• Deadlines will be given for assigned tasks

• Bi-weekly status and follow-up meetings will be scheduled

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HR Management

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Name Role Project Management Plan

Project Implementation

Project Closure

Mayor – Max Topdog Executive Sponsor A A A

Public Utilities Director – Shesa Worrior Executive Committee C C I

Finance Director – Bill Melater Executive Committee C I I

City Council Member – Ido Knowitall Executive Committee I I I

Project Manager – Dwit Rite Project Manager C C C

Purchasing Agent – Sala Vee Project Team Member I I I

Town Administrator – Donna Botherme Project Team Member; Analyst

I I I

Government Agency – IRS Stakeholder I I I

Government Agency – EPA Stakeholder I C I

GMR Solutions Project ManagementConsultants

R R R

*R – Responsible, A – Accountable, C – Consult, I – Inform

Page 23: Project @ Depaul

Q & A

GMR Solutions Confidential 23


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