PMP 03 Project Time Managment

Project Time ManagementBased on PMBOK 5th Edition

Abdelrahman Sheta, PMP,ITIL

1PMP - Project Time Managementfacebook.com/Sheta.Page

Agenda 6.1 Plan Schedule

Management

6.2 Define Activities

6.3 Sequence Activities

6.4 Estimate Activity Resources

6.5 Estimate Activity Durations

6.6 Develop Schedule

6.7 Control Schedule2PMP - Project Time Managementfacebook.com/Sheta.Page

PMP - Project Time Management https://www.facebook.com/waleed.naggar 3


http://www.facebook.com/waleed.naggar














Project Time Management

4

Includes the processes required to

accomplish timely completion of the project;

involved 7 processes used to in developing

time schedule

The schedule can have any format.

PMP - Project Time Managementfacebook.com/Sheta.Page


6.1 Plan Schedule Management

6

Establishing the policies, procedures, and

documentation for planning, developing,

managing, executing, and controlling the

project schedule.

The key benefit is to provide guidance and

direction on how the project schedule will

be managed.PMP - Project Time Managementfacebook.com/Sheta.Page

PMP - Project Time Management 7facebook.com/Sheta.Page


Plan Schedule Management: Inputs

9

1. Project Management Plan

Scope baselines

Other Information

2. Project Charter

3. Enterprise Environmental Factors

4. Organization Process Assets


Plan Schedule Management: T & T

10

1. Expert Judgment

2. Analytical Techniques

3. Meetings


Plan Schedule Management: Output

11

1. Schedule Management Plan, includes but

not limited to:

Project Schedule Model Development

Level of accuracy

Rules of Performance Management

Reporting Formats

Process Description


6.2 Define Activities

12

Identify the specific actions to be performed to

produce the project deliverables

Activities provide a basis for estimating,

scheduling, executing and monitoring and

controlling the project work.



Define

Activitie

s Data

Flow


Define Activities: Inputs

15

1. Schedule Management Plan

2. Scope baselines


4. Organizational Process Assets


Define Activities: T & T

16

1. Decomposition

2. Rolling Wave Planning

3. Expert Judgment


Define Activities: Outputs

17

1. Activity List: A list of all the activities that

will be performed on the project and a

description of each activity

2. Activity Attributes

3. Milestone List: A milestone is a significant

point or event in project.


6.3 Sequence Activities

18

The process of identifying and documenting

relationships among the project activities.

Lead/Lag time between activities should be

considered to support a realistic schedule.

Can be performed by a software or

manually.




Sequence Activities: Inputs

21


2. Activity List


4. Milestone List

5. Project Scope Statement


7. Organizational Process AssetsPMP - Project Time Managementfacebook.com/Sheta.Page

Sequence Activities: T & T

22

1. Precedence Diagramming

The most common method of arranging the

project activities visually. Activities are put

in

boxes, called nodes,

and connected with

arrows (Activity on

Node).PMP - Project Time Managementfacebook.com/Sheta.Page



24

2. Dependency Determination

• Mandatory Dependency: Hard logic

• Discretionary dependency:

preferred logic, preferential logic, or

soft logic.

• External dependencies



25

3. Applying Leads an Lags


Sequence Activities: Outputs

26

1. Project Schedule Network Diagrams

2. Project Document Updates


Exercise : Draw Network Diagram

PMP - Project Time Management 27

Activity Predecessor

A -

B A

C B, F

D C

E -

F E

G F

facebook.com/Sheta.Page

Exercise

28

Activity Predecessor

A -

B A

C B, F

D C

E -

F E

G F


6.4 Estimate Activity Resources

29

Estimate the type and quantities of

material, human resources, equipment,

or supplied required to perform each

activity.




Estimate Activity Resources: Inputs

32


2. Activity List


4. Resource Calendars

5. Risk Register

6. Activity Cost Estimates


8. Organizational Process AssetsPMP - Project Time Managementfacebook.com/Sheta.Page

Estimate Activity Resources: T & T

33

1. Expert Judgment

2. Alternatives Analysis

3. Published Estimating Data

4. Bottom-up Estimation

5. Project Management Software


Estimate Activity Resources: Outputs

34

1. Activity Resource Requirements

2. Resource Breakdown Structure



Quiz

• “Determining the physical resources, quantities

• of each and when they would be used” is called

A. Resources Selection.

B. Resource leveling.

C. Resource Breakdown Structure (RBS).

D. Estimate Activity Resources.


6.4 Estimate Activity Duration

• The process of approximating the number of

work periods needed to complete individual

activities with estimated resources.




Estimate Activity Duration: Inputs(1)

39


2. Activity List.



5. Resource Calendar


Estimate Activity Duration: Inputs (2)

40

6. Scope Statement

7. Risk Register

8. Resource Breakdown Structure


10.Organization Process AssetsPMP - Project Time Managementfacebook.com/Sheta.Page

Estimate Activity Duration: T & T (1)

41

1. Expert Judgment

2. Analogous Estimating (Top-down) -

Use actual values of a similar project

3. Parametric Estimating

4. Group Decision making techniques

5. Reserve Analysis


Estimate Activity Duration: T & T (2)6. Three-point Estimate


Program Evaluation & Review Technique

(PERT) Uses a weighted average duration estimate to

calculate activity durations.


Gantt ChartBar charts are relatively easy to read, and are

frequently used in management presentations.


PMP - Project Time Management https://www.facebook.com/waleed.naggar38
















Estimate Activity Duration: Outputs

46

1. Activity Duration Estimates: Quantitative

estimates of the likely duration of each

activity as well as the range of

possible results ( 10 ± 2 day )

2. Project Document UpdatesPMP - Project Time Managementfacebook.com/Sheta.Page

Quiz

The optimistic estimate is 1, the pessimistic

estimate is 9 & the most likely estimate is

8. What is the PERT estimate?

A. 9

B. 7

C. 8

D. 6


6.6 Develop Schedule

48

The process of analyzing activity

sequence, durations, resource

requirements, & schedule constraints

to create a project schedule.

Developing an acceptable schedule is

often an iterative process.



roject Time Management https://www.facebook.com/waleed.na

PMP - P ggar50PMP - Project Time Managementfacebook.com/Sheta.Page

http://www.facebook.com/waleed.na










Develop Schedule: Inputs (1)

51


2. Activity List


4. Project Schedule Network Diagrams


6. Resource Calendars

7. Activity Duration EstimatesPMP - Project Time Managementfacebook.com/Sheta.Page

Develop Schedule: Inputs (2)

52

8.Project Scope Statement

9. Risk Register

10.Project Staff Assignment

11.Resource Breakdown Structure

12.Enterprise Environmental

Factors 13.Organizational Process

Assets


Develop Schedule: T & T

53

1. Schedule Network Analysis

2. Critical Path Method

3. Critical Chain Method

4. Resource Optimization Techniques

A. Resource Leveling

B. Resource Smoothing


Develop Schedule: T & T

54

5. Modeling Techniques

• What-if scenario analysis

• Simulation

6. Leads and Lags

7. Schedule Compression

• Crashing

• Fast tracking

8. Scheduling ToolsPMP - Project Time Managementfacebook.com/Sheta.Page

The longest duration path through a network

diagram which represents the shortest time to

complete theproject

Critical Path

A:2

End

StartD : 2

B : 3 C : 4

E : 2 H : 2


Critical Chain


Resource Leveling & Smoothing


Duration Compression

58

Duration compression is a special case of

mathematical analysis to shorten the project

schedule without changing the project scope

Crashing : cost & schedule tradeoffs are analyzed

to determine how to obtain the greatest amount of

compression for the least incremental cost.

Fast-tracking: doing activities in parallel that

would normally be done in sequence. Fast

tracking often results in rework and usually

increases risk.PMP - Project Time Managementfacebook.com/Sheta.Page

Develop Schedule: Outputs1. Schedule Baseline

2. Project Schedule• Milestone Charts• Bar Charts• Schedule Network Diagrams

3. Schedule Data

4. Project Calendar

5. Project Management Plan Updates

6. Project Document Updates 59PMP - Project Time Managementfacebook.com/Sheta.Page

Float

60

• Total float (Slack): the amount of time an

activity can be delayed without delaying the

project end date or/and intermediary milestone.

• Free Float (Slack): the amount of time an activity

can be delayed without delaying the start of its

successor.

• Project Float: the amount of time a project can

be delayed without delaying the externally

imposed project completion date.


QuizWhich of the following is the BEST project

management tool to use to determine the longest

time the project will take?

A. WBS

B. Network Diagram

C. Bar chart

D. Project Charter


QuizWhich of the following is correct?

A. A schedule can have several critical paths

B. There must be only one critical path

C. The network diagram will change every time

the end date changes

D. A project can never have negative float


6.6 Control Schedule

63

The process of monitoring the status of

the project to update project progress and

manage changes to schedule baseline.

Concerned with:

Determine current status

Influence the factors that cause changes

Manage actual changes as they occurPMP - Project Time Managementfacebook.com/Sheta.Page

Control Schedule: Inputs

64

1. Project Management Plan

2. Project Schedule

3. Work Performance Data

4. Project Calendars

5. Schedule Data

6. Organizational Process Assets


Control Schedule: T & T (1)

65

1. Performance Reviews

Trend Analysis

Critical Path Method

Critical Chain Method

Earned Value Management

2. Project Management Software


Control Schedule: T & T (2)

66

3. Resource Optimization Techniques

4. Modeling Techniques

5. Leads and Lags

6. Schedule compression

7. Scheduling ToolPMP - Project Time Managementfacebook.com/Sheta.Page

Control Schedule: Outputs

67

1. Work Performance Information

2. Schedule Forecasts

3. Change Requests

4. Project Management Plan Update

1. Schedule baseline


3. Cost baseline


6. Organizational Process Assets Updates PMP - Project Time Managementfacebook.com/Sheta.Page

QuizAll of the following relate to controlling

the

schedule EXCEPT:

A. Value analysis.

B. Crashing.

C. Float.

D. Mandatory dependencies



PMP 03 Project Time Managment

Education

PMP 03 Project Time Managment