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Page 1: Expanded Maternity and Parental Leave Training

Expanded Maternityand Parental Leave Training

FEBRUARY 2018

Page 2: Expanded Maternity and Parental Leave Training

In January, we provided a high-level overview of the key features of Walmart’s newly expanded paid maternity leave and parental benefits.

This educational session is designed to provide in-depth details of the associate experience when requesting maternity or parental leave, the role Sedgwick plays as our administrator and how you can support leave of absence requests.

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Table of contents

Enhanced Maternity and Parental Leave: Overview

Review of Statutory Benefits Coordinated with Paid Parental Leave

Maternity Statutory Offsets

Paid Parental Leave Process

Updates to Existing Paid Leave Policies

Paid Leave Recap

Leave-related Tools and Resources

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Enhanced Maternity and Parental Leave: Overview

New policies for enhanced maternity and parental leave begin Mar. 1, 2018 for full-time hourly with 12 months of service and salaried associates.

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ALL FULL-TIME HOURLY AND SALARIED ASSOCIATES

BENEFIT AVAILABILITY DATE BENEFIT HIGHLIGHTS

Maternity Starts on Mar. 1

The enhanced maternity benefit supports birth moms who begin their maternity leave and give birth on or after Mar. 1, with up to 10-weeks of protected paid time away from work.

Parental Starts on Mar. 1

The parental benefit supports associates who become parents through birth, adoption or foster-care placement happening on or after Mar. 1, with up to 6-weeks of protected paid time away from work.

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Sedgwick’s role as leave administrator

Maternity benefits• Sedgwick will administer an enhanced maternity benefit to Walmart’s full-time hourly

and truck driver associates • First date of absence (FDA) and delivery must be Mar. 1, 2018 or after

Parental benefits • Sedgwick will administer a new paid parental benefit for Walmart’s hourly associates

who become parents through Birth, Adoption or Foster Care Placement occurring on or after March 1, 2018.

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ALL FULL-TIME HOURLY AND SALARIED ASSOCIATES

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Enhanced Maternity: What’s Changing

Full-time hourly associates with a FDA and delivery date of Mar. 1, 2018, or later (including those who work in a statutory state), are eligible for a 10-week maternity benefit regardless of delivery type:

• One week unpaid waiting period for which PTO may be used, 9-weeks of paid benefits at 100% of average weekly wages for a total of 10-weeks

• 2-weeks of pre-partum time can be approved without providing medical information

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FULL-TIME HOURLY ASSOCIATES

BASIC

After 10-weeks, benefits will drop to 50% with a weekly max of $200

ENHANCED

After 10-weeks, benefits will drop to 60% with no weekly maximum

BIWEEKLY STATUTORY(CA, NY, NJ, HI)

Based on state associate worksState benefits are topped-off by Sedgwick to bring the associate to 100% of their average weekly wage

After 10-weeks, benefits exhaust:

• CA – referred to CA state (EDD) for ongoing benefits

• NY, NJ or HI – referred to Liberty for ongoing benefits

WEEKLY STATUTORY(RI ONLY)

Based on where ASC worksState benefits are topped-off by Sedgwick to bring the associate to 100% of their average weekly wage

After 10-weeks, benefits exhaust:

• RI –referred to RI state (TDI) for ongoing benefits

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Enhanced Maternity: What’s Changing

Driver associates with a FDA and delivery date of Mar. 1, 2018, or later are eligible for a 10-week maternity benefit

• Associate is eligible regardless of delivery type• 2-weeks of pre-partum time can be approved without providing medical information

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FULL-TIME TRUCK DRIVER ASSOCIATES

DRIVER

1WeekWaitingPeriod

9WeeksPaidBenefits– 100%(Total10weeks)

After10weeks,benefitswilldropto75%- NOWEEKLYMAX

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Enhanced Maternity Benefits: Managing Pre-Partum Time

If an associates FDA is prior to their Estimated Due Date (EDD) – this is considered pre-partum time

Sedgwick can approve 2-weeks prior to Estimated Due Date (EDD) without providing medical documentation

• Anything additional requires the associate to provide objective medical information to support

Pre-partum time will be deducted from the 10-week benefit, which may cause maternity leave to extend beyond 10-weeks:

• Hourly Basic or Enhanced plan: Additional benefits that exceed 10-weeks will be covered by a reduced benefit of 50% or 60%

• Hourly Statutory plan (Biweekly & Weekly): Additional benefits that exceed 10-weeks will be covered by the state/Liberty

• Driver plan: Additional benefits that exceed 10-weeks will be covered by a reduced benefit of 75%

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ALL FULL-TIME HOURLY AND DRIVERS

Page 9: Expanded Maternity and Parental Leave Training

Review of Statutory Benefits Coordinated with Paid Parental Leave

Ifyoudonotliveinoneofthefollowingstates,CA,RI,HI,NJandNY,pleaseresumeonpage16.

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Statutory Benefits Coordinated with Paid Parental Leave

Thefollowingarescenariosthatshowhowtoprocessstatutory benefitsandcoordinatewithpaidparental

leave.

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Statutory Maternity Scenario combined with Parental Leave: Delivery on FDA

Delivers Vaginally on FDA of Mar. 4, 2018

• TheassociategoesoutonMarch4thfordelivery

• TheMaternitybenefitof100%wouldbeginMarch4ththroughMay12th• StatebenefitsfromMarch11ththroughApril14tharetopped-offbySedgwicktobringtheassociateto100%

oftheiraverageweeklywage.• FromApril15ththroughMay12th,Sedgwickwillpaytheassociate100%

• PaidParentalcanbeginafterSedgwickmaternityplanexhausts.• May13ththroughJune23rd• Thisbenefitispaidat100%bySedgwick

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FULL-TIME HOURLY ASSOCIATES IN STATUTORY STATES

3/11/18– 5/12/18

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Statutory Maternity Scenario: FDA ten-weeks pre-partum

10-weeks Pre-Partum – C-Section FDA Mar. 1, 2018

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FULL-TIME HOURLY ASSOCIATES IN STATUTORY STATES

• TheassociategoesoutonMarch1st,duetocomplicationsrelatedtopregnancy,withanestimatedduedateofMay10th.

• TheassociatedeliversonMay9th.

• TheMaternitybenefitof100%wouldbeginMarch1st throughMay9th.• Statebenefitsaretopped-offbySedgwicktobringtheassociateto100%oftheiraverageweeklywage.• May10th throughJuly3rd willbepaidbythestateonlyduetopost-partum

• Paidparentalcannotbeginuntilthestate’sapprovaldurationends• July4th throughAugust14th• Thisbenefitispaidat100%bySedgwick

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Maternity Statutory Offsets

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Statutory Maternity Offsets: Quick Reference

Determining maternity benefit statutory offsets:

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FULL-TIME HOURLY ASSOCIATES IN STATUTORY STATES

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Statutory Maternity Scenario: Delivery on FDA

Why does Sedgwick add a maximum offset at the start of the claim?• It may take time to receive the award letter

- Award letter/amount may not be received until after an initial approval- Statutory award letters should not delay a claim decision

• If Sedgwick offsets the maximum amount initially – we’re avoiding risk of overpaying benefits as the associate won’t receive more than the maximum from the state.

• Once the award letter/amount is received – Sedgwick can recalculate the benefits and issue any applicable underpayment

Statutory underpayments can be automatically sent via off-cycle.

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FULL-TIME HOURLY ASSOCIATES IN STATUTORY STATES

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Paid Parental Leave Process

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Paid Parental Leave: Overview

Paid Parental Leave Policy is Effective Mar. 1, 2018.

All full-time hourly associates who become parents through birth, adoption or foster-care placement happening on or after March 1st with a FDA of March 1st , will be eligible for a paid parental policy.

• Eligible as of 12-months from date-of-hire

• 6-weeks paid at 100% within a 12-month period

• Continuous use only

- Can only be used for 1 birth/adoption/foster care placement in a rolling calendar year

- If entire 6 weeks are not used, associate is unable to take remaining balance at a later time

• Job Protected

• Managed by Sedgwick

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ALL FULL-TIME HOURLY ASSOCIATES (EXCLUDING eCOMMERCE)

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Updates to Existing Paid Leave Policies

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Paid Leave Policies Update: Paid Parental Updates

Effective Mar. 1, 2018, for all newly reported cases with a FDA and delivery, adoption or foster care placement on or after Mar. 1, 2018.

• Associates are eligible 12-months from their date-of-hire

• Available to full-time hourly associates only

• Benefit is 6-weeks paid at 100% (instead of two)

- May be taken in 1-week increments

- If an associate only uses a partial week for an increment, then this will be considered a one full week increment

• Paid leave is job protected• if the 6 weeks of paid parental is not taken continuously the subsequent period of leave will not be job protected

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FULL-TIME HOURLY eCOMMERCE ASSOCIATES

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Paid Leave Policies Update: Paid Parental Updates

Effective Mar. 1, 2018, for all newly reported cases with a FDA due to delivery, adoption or foster care

placement on or after Mar. 1, 2018.

• Salaried eComm associates are eligible as of their date-of-hire

• Benefit is 12-weeks paid at 100% in a 12-month period (can be taken in 1-week increments)

• Job Protected

• If the 12 weeks of paid parental is not taken continuously the subsequent period of leave will not be job protected

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SALARIED eCOMMERCE ASSOCIATES

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Paid Leave Policies Update: Paid Parental Updates

Effective Mar. 1, 2018, for all newly reported cases with a FDA due to delivery, adoption or foster care placement on or after Mar. 1, 2018.

• Salaried associates are eligible as of their date-of-hire

• 6-weeks (instead of 2) at 100% in a 12-month period that can be taken continuously ONLY

- Can only be used for one birth/adoption/foster care placement in a rolling calendar year

- If entire 6 weeks are not used, associate is unable to take remaining balance at a later time

• Job Protected

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SALARIED ASSOCIATES

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Paid Leave Policies Update: Personal Leave Updates

Effective Mar. 1, 2018:

All hourly associates who request a personal

leave with a FDA of Mar. 1, 2018 or after, will

be eligible as of their date-of-hire, as opposed

to waiting until they reached 12-months of

service. The following policies will be updated:

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ALL HOURLY ASSOCIATES

NOW ELIGIBLE

AS OF DOH

12 Week Family Care

Family Care

Extended Family

Member Care

Compelling Reason

Transfer

Expatriate Spouse

Military Spouse

Education

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Paid Leave Recap

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Paid Leave Policies Update: Paid Parental Updates

Sedgwick will administer new maternity plans and leave policies to all associates.

Maternity Process Changes• Hourly & Driver Associates will be eligible for enhanced maternity benefits

• Enhanced benefits include 9-weeks of paid benefits at 100% (1-week unpaid – waiting period)

• In Statutory States, state benefits are topped-off by Sedgwick to bring the associate to 100% of their average weekly

wage

Paid Leave Changes• All Full-Time Hourly associates with 12 months of service (including eCommerce) will now be eligible for a 6-week paid

parental leave

• Salaried associates and Drivers (excluding eCommerce) will now have an enhanced 6-week paid parental leave

• 2-week Paid Family Care for salaried associates and Drivers is independent from Paid Parental benefits

• All Paid Parental Leaves (including all eCommerce), when used continuously, will be job protected

Personal Leave Policy Changes• All Hourly Personal Leaves Policies will be eligible as of date-of-hire

• This includes: Family Care, Extended Family Member Care, Compelling Reason, Military Spouse, Transfer, Expatriate

Spouse, Education

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FULL-TIME HOURLY AND SALARIED ASSOCIATES

Page 25: Expanded Maternity and Parental Leave Training

Leave-related Tools and Resources

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How to file a leave of absence claim

Typically, if an associate needs more than three days off due to their own medical condition or to care for a family member, a leave of absence claim needs to be filed. Here’s how:

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FOR ALL ASSOCIATES

1Request a leave with Sedgwick by using:

• viaOne®express• By phone: 800-492-5678

2Complete and return all necessary paperwork to Sedgwick:

• Email: [email protected]• By fax: 859-264-4372 or 859-280-3270

3 Questions or concerns:• Email: [email protected]

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Appendix

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Statutory Maternity Scenario: Delivery on FDA

Delivers C-Section on FDA on Mar. 15, 2018• Sedgwick approves claim from Mar. 15 – May 23, 2018 (10-weeks), benefits exhaust for short-term

disability• Sedgwick receives state award letter:

- State approved: Mar. 15 – May 9, 2018 (8-weeks post partum)- Offset will only be applied through approval duration of state (if no end date – offset will apply to entire duration)

State Award duration does NOT exceed statutory maternity – Paid Parental can begin after Sedgwick maternity plan exhausts

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FULL-TIME HOURLY ASSOCIATES IN STATUTORY STATES

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Statutory Maternity Scenario: FDA three-weeks pre-partum

3-weeks Pre-Partum – C-Section FDA Mar. 1, 2018• Objective medical required for all pre-partum time if associate goes out more than 2-weeks

(14 calendar days) pre-partum• Associate delivers via C-Section on Mar. 21, 2018 • Sedgwick approves claim from Mar. 1 – May 9, 2018 (10-weeks), benefits exhaust for short-term disability• Sedgwick receives state award letter:

- State approves: Mar. 1 – May 15, 2018- Offset will only be applied through approval duration of state (if no end date – offset will apply to entire duration)

State approval duration exceeds Sedgwick’s 10-week maternity plan– paid parental cannot begin until the state’s approval duration ends.

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FULL-TIME HOURLY ASSOCIATES IN STATUTORY STATES

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Thank you!“We’re all working together; that’s the secret.”SAM WALTON


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