ETD 2005

BDTD – The Brazilian BDTD – The Brazilian National ETD ProjectNational ETD Project

ETD 2005

Ana PavaniAna Pavani Sueli Maffia Sueli Maffia

PUC-Rio IBICT

Rio de Janeiro Brasília

BrazilBrazil

BDTDBDTD

Biblioteca Digital de

Teses e Dissertações

Between 1995 and 2000 – PUC-Rio, UFSC and USP started and consolidated ETD projects:

They worked independently – no coordination and no cooperation

They belong to different organizations – the first is private, the second belongs to the Federal Gov’t and the third to the Gov’t of the State of São Paulo

They are located in the SO and SE regions of the country (most developed and responsible for the highest percentage of the GNP)

IBICT – Instituto Brasileiro de Informação em Ciência e Tecnologia:

Belongs to the Ministry of Science & Technology

Is the legal deposit of T&D of Brazilians who go abroad for graduate work funded by federal agencies

Hosts the database of referential records of Brazilian T&Ds (over 140 K)

In January 2001 – IBICT took the leadership to start a national project funded by the Ministry of Science & Technology:

Motivation: increase presence of Brazil’s scholarly publication on the Internet

Goal: build na integrated digital library of ETDs

Objectives:

Promote local ETD-DL (universities)

Develop and distribute a toolkit and training

Develop national ETD metadata standard

Maintain compatibility with international standards and practices

Objectives:

Develop a system architecture compatible with Open Archives Initiative (OAI)

Integrate national and international ETD initiatives

Other founding institutions:

The 3 universities with ETD projects

BIREME (PAHO’s & WHO’s library for Latin America and the Caribbean)

Federal agencies related to higher education

Activities & results:

MTD-Br – national metadata standard for ETDs to

Allow a union catalog to be created Be compatible with ETD-ms Yield information on ETDs, funding, geography, areas of knowledge, etc.

TEDE – an open and free SW solution to publish ETDs (based on the VT model of student

participation)

Implementation of the OAI-PMH with the 3 original universities

Training sessions and support to institutions all over the country to start ETD projects

Co-sponsorship (with UNESCO) of an online tutorial to train teams for ETD projects – versions in Portuguese and in Spanish

TEDE # 2 – an open and free SW solution to be used by librairies (difficulties in accepting student participation!!)

Problems, solutions & challenges:

General: a national project is a real challenge in a country that has sharp differences in human development (as defined by the UNDP)

The solution to this problem is a not in the scope of the BDTD project

Problems, solutions & challenges:

Change of culture in some institutions:

Some institutions did not believe that ETDs are important Others thought they were ‘for developed countries’

Solution: intensive training program that started in 2001 – co-sponsored by IBICT, UNESCO and universities

Problems, solutions & challenges:

Existence of MARC records (for traditional T&Ds) and metadata records (for ETDs)

1st solution: use one database for both – did not work due to the difference in contents of the records

2nd solution: keep to separate databases and allow federated search

Problems, solutions & challenges:

Quality of metadata records when originated in OPACS – no titles, keywords and abstracts in foreign languages; no uniform assignment of fields to T&Ds specific info

Solution: technical support is given to institutions that want to implement MTD-Br in addition to traditional MARC records; institutions that do comply to MTD-Br will not participate in the project

Problems, solutions & challenges:

Some OPACs (local products) do not have OAI-PMH dataprovider functions

Solution: technical support is given to institutions that want to implement TEDE /TEDE #2 in addition to their OPACs

Problems, solutions & challenges:

Lack of motivation to keep the ETD projects running after a few months

Solution: work with the highest institutional level possible to assure that the ETD project is institutional

Problems, solutions & challenges:

Lack of motivation of faculty to e-publishing of documents

Solution: offer access statistics to show how visible works are – this has been very successful in PUC-Rio

Solution # 2 (after Steve’s presentation early in the morning): refer to citations (will be addressed when I get back to Brazil)

Problems, solutions & challenges:

Institutions that do not require ETDs

Solution: work with funding agencies to modify contracts to require ETDs as a condition to give scholarships

BDTDBDTD

Current status

ETD ETD metadatametadatarepositoryrepository

Other Harvesters

Other Harvesters

MTD-BrMTD-BrOAI-PMHOAI-PMHMTD-BrMTD-BrOAI-PMHOAI-PMH

Data ProvidersData Providers

Etd-msEtd-msDCDCEtd-msEtd-msDCDC

HarvesterHarvesterIBICT

BDTD member institutions & BDTD member institutions & numbers of ETDs – Sep 27, 2005numbers of ETDs – Sep 27, 2005

BDTD member institutions & BDTD member institutions & Brazilian geography – Sep 27, 2005Brazilian geography – Sep 27, 2005

Union catalog – BDTD recordsUnion catalog – BDTD records

Thank you!Thank you!

Muito obrigada!Muito obrigada!

Slide 21: Thank you, Sílvia Southwick!!