Emeryville Janitorial Rfp

7/30/2019 Emeryville Janitorial Rfp

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I. GENERAL PROPOSAL INFORMATION

1. Specimen contract is included herein for general information of bidders.

2. Bid security in the form of a bid bond or certified check made payable to the City of

Emeryville in the amount of five (5) percent of the bid shall be included with the biddocuments. The bid amount for bid bond purposes will be in line one of proposal form.

3. The successful bidder shall supply a Performance Bond for 110% of the Contract Pricemade payable to the City of Emeryville within five days of notification of award ofcontract which shall stay in effect for the duration of the contract.

4. Evaluation of responses to this Request for Proposals will factor in all areas of thespecifications to arrive at the most responsive/responsible proposer.

5. Initial term of contract is for a one (1) year period with the option on the part of the City

of Emeryville to renew for four more one (1) year periods.

6. Contractor shall continue maintenance of all contracted areas upon expiration of contract,if not extended, until new contract is awarded.

7. All Dimensions and square footages are estimates. Bidder is responsible to visit andexamine site and confirm all discrepancies in writing.

8. Additional cleanings not specified in this contract shall be done at a per hour cost.

9. NOTE: Upon failure of contractor to satisfactorily complete contract work, City shall

either self-perform or contract work out at Contractors expense.

Note: Pre-Proposal conference will be held at City of Emeryville, Garden Level ConferenceRoom, 1333 Park Avenue, Emeryville, CA 94608, at 10:00 a.m., Tuesday, May 14, 2013.


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II. GENERAL SPECIFICATIONS

The City is seeking a contractor to provide janitorial services for the City of Emeryville at thefollowing facilities:

Operational HoursAdministrative Offices 1333 Park Avenue 9:00 a.m. 5:00 p.m.City Hall

Child Development 1220 53rd Street 9:00 a.m. 5:00 p.m.Center

Pedestrian Overcrossing Train platform just 9:00 a.m. 5:00 p.m.North of Amtrak Station

Police Department 2449 Powell Street 24 hours

Recreation Department 4300 San Pablo Ave 9:00 a.m. 5:00 p.m.

Senior Center 4321 Salem Street 9:00 a.m. 5:00 p.m.Veterans Building

Doyle Hollis Park Restroom Corner of 63rd & Doyle St 7:00 a.m. - 9:00 p.m.(Listed in Option 2, Recreation)

Bridgecourt Room 3990 Harlan Street 7:00 a.m. 9:00 p.m.(Listed in Option 2, Recreation)

All labor, supervision, materials, and equipment required to ensure the proper performance ofthis work at these locations, unless otherwise specified, shall be furnished by the contractor.

The contractors duties will include reporting hazardous conditions and items beyond minorrepair to Public Works Management Analyst, or designee, for correction. Contractor shallcomplete weekly cleaning checklist showing deviations from the assigned work schedule, orincomplete work, as shown by example. Contractor to submit form for approval.

When employees of the contractor need to change clothing, the shall do so in predeterminedareas, which meet the approval of the Director of Public Works or his/her designee. At all times,all personnel shall wear uniforms with exposed I.D. tags or they shall not be permitted to enterthe premises. All employees responsible to open and close shall be capable of operating fire andburglar alarm systems properly. Contractor will be responsible for costs incurred if alarmsystems are not properly operated.

All personnel must initially check into the office, with proper identification, prior to entering thepremises.


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The contractor shall comply with City procedures and requirements regarding sanitarytechniques and safety. In addition, the contractor shall be in accord with OHSA Act #1910.1030regarding worker exposure to blood-borne pathogens.

The City shall have the right to require the contractor to remove from assignment to its facilities

such employees as shall be deemed incompetent, careless, insubordinate, or in any wayobjectionable, or any personnel whose actions may be contrary to the public interest orinconsistent with the best interests of the City of Emeryville. Employees shall be properlyCertified (I-9) citizens, Visa, green cards, etc.

The cleaning staff shall wear visible I.D. cards with photo at all times. All employees of thecontractor, while working on City property, shall be required to wear at all times a photoidentification card obtained through the Citys Police Department and, in addition, submit to abackground check at contractors expense. All employees must at all times wear appropriateclothing. Employees must speak fluent English. There shall be no use of tobacco products, drugs,alcohol or items of this nature anywhere on premises or within 50 feet of property.

MATERIAL AND EQUIPMENT

a. The Contractor shall furnish and maintain all the necessary equipment and greencleaning supplies, and should submit as part of his bid a complete list of theequipment and supplies to be used. Bidder must, submit with his/her bid, evidenceand/or references of satisfactory service rendered in the past two years similar tothose specified herein.

b. Cleaning Supplies and Garbage/Recycling Can Liners:All cleaning products purchased and used in connection with janitorial cleaningservices for the City of Emeryville shall be certified to the most recent Green Sealor EcoLogo third-party green cleaning standards. This includes but is not limitedto general purpose and restroom cleaners; glass cleaner; carpet and hard floorcare; metal, upholstery and furniture polish; disinfectants and sanitizers; cleanersand degreasers; liquid hand soaps and specialty cleaning products like graffitiremoval.

The requirement for purchase and use of Green Seal or EcoLogo certifiedproducts also applies to all janitorial paper supplies such as bathroom and facialtissue, paper towels and napkins, and toilet seat covers. Garbage/Recycling CanLiners shall be clear and made from the highest recycling content available. Inaddition to Green Seal or EcoLogo certification, all janitorial paper suppliespurchased and used shall meet at least the minimum post-consumer recycledcontent standards of the U.S. Environmental Protection Agencys ComprehensiveProcurement Guidelines. These standards can be found atwww.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm.


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For reference, the most current Green Seal certified products can be found at:www.greenseal.org/FindGreenSealProductsAndServices.aspx.The most current EcoLogo certified products can be found at:www.ecologo.org/en/greenproducts/professional/.

Non-certified products or products not meeting minimum recycled contentstandards shall not be used without the express written permission of the City.Requests to use non-certified or non-standard recycled content products must bemade in writing with the reason for substitution and the proposed substituteproduct.

To the extent possible, storage of janitorial cleaning supplies shall be isolated todedicated closets to reduce occupants exposure.

c. Training:The product manufacturer, their distributor, or a third party must offer onsite

training and training materials in the proper dilution and use of products as well asthe proper disposal of unused product. Specific attention will be paid to safetyissues, emergency procedures, and how chemicals may or may not work together.Initial training and additional training during the contract term will be offered atno additional cost to the City.

d. Reporting:Contractor shall provide electronic quarterly usage reports to the City forjanitorial cleaning products and supplies at no cost to the City. Reports shall at aminimum include purchase date, item description, units purchased, unit price,total order cost and certification standard met by product, if any (e.g. Green Seal,EcoLogo). The City will work with the Contractor to finalize the format of thesereports upon contract award.

The Public Works Management Analyst or designee will determine whether the evidence ofability to perform is satisfactory and will recommend awards only when such evidence is deemedsatisfactory and reserves the right to reject bids and proposals where evidence submitted, orinvestigation and evaluation indicates inability of the bidder to perform.

As a minimum, bidder shall address the following in the bid:

a. Annual bid cost broken down by Labor and Supplies/Equipment.b. Startup and phase-in schedule.c. Key personnel resumes.d. Number of dedicated janitorial labor hours to be used to fulfill contractual duties.

(These hours are excusive of management and supervision.)e. Availability of labor force, plan for recruiting, type and extent of training.f. The role of the Project Manager and the extent of his/her authority.g. Organizational Functional charts reflecting line of management responsibility.h. Staffing charts to ensure the bidder understands the daily and nightly workload.


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Bids that do NOT contain the above information shall be rejected as non-responsive.UNIFORMS AND SECURITY

1. The contractor shall at all times enforce strict discipline and good order among

his/her employees. No children, friends, or relatives, or any person not employed andassigned to subject sites are allowed on subject premises. Unauthorized use of Cityproperty is prohibited.

2. Each employee shall wear an identification tag with photo and other necessaryinformation.

3. Contractor shall provide criminal background and local police reports on eachemployee at least 72 hours prior to start date.

4. Contractor will not use employees of any temporary (help-type) employee agency

only actual bona fide contractor employees are to be used to perform thesespecifications unless otherwise approved in writing by the Contract Administrator.

5. Prior to the start of work, submit a background check for staff who will be working atthe Child Development Center and Senior Center. If applicable, the Janitorial Serviceprovider is required to translate the building cleaning specifications into the nativelanguages of the workers and supervisors.

6. Cost (material and labor) of replacement keys assigned to contractor will be deductedfrom monthly payment. The successful bidders will pickup the necessary keys at thelocation(s) they have been awarded. If keys are misplaced or lost by the janitorialservice Contractor(s), the cost of re-keying the locks and replacement of keys will beincumbent upon the janitorial service contractor.

THERMOSTATSAll thermostats in building are not to be touched. Thermostats are preset.

INSPECTIONSThe contractor shall be responsible for supervision and directions of the work Performedby his/her employees and shall at all times provide a full time supervisor to carry out thisresponsibility. The supervisor shall have the authority to act as agent for Contractor inhis/her absence. He/she shall be fully qualified to implement the contract specifications.Contractor must leave a copy of each days inspection report at each site. Supervisors,Project Managers, and any employee performing day coverage must speak fluent English.

QUALITY STANDARDSIn general, the achievement of the desired standards as outlined herein will result in analmost complete absence of visible soil. In order to maintain the facilities in thiscondition, the contractor will immediately remove any visible soil, which is found as a


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result of his/her inspections. For purposed of definition, absence of soil shall be at theminimum as follows:

1. Absence of dust on horizontal and vertical surfaces, floors, wall, ledges, furniture,and equipment.

2. Absence of litter and trash on floor an horizontal surfaces of equipment.3. Absence of finger marks and spots and soil build-up on walls, partitions, doors,dividers, etc.

4. Absence of incrustation, soil and wax build-up on floors, particularly in corners alongedges and baseboard, around door jams, and around furniture and equipment legsbases.

5. Absence of soil and stains on toilet room fixtures, drains, traps, faucets, soap anddispensers, stalls, mirrors, ledges and drinking fountains. Disinfectants shall be usedto sterilize toilet room fixtures, where required.

6. Absence of dust, spots, soil build-up and incrustation on furniture and equipmentsurfaces and legs.

7. Absence of dust, lint and litter on upholstered furniture.8. Absence of soil, litter, dust and incrustation in wastebaskets, and trash containers.Wastebaskets and trash containers to be washed as needed.

9. Absence of marks, spots, stains, and streaks on interior and exterior entrance doors,lobby glass, all partition glass, and concourse interior windows.

10. Absence of soil and dust on window blinds, shades, sills, frames and ledges.11. Absence of other visible soil and cobwebs on horizontal and vertical surfaces

including ceiling, interior and exterior.12. Absence of trash in building. Trash shall be collected and removed to designated area.13. Absence of soil, litter, dust and spots from all carpets, mats and floor.14. Absence of streaks, spots, stains from all bright work, where appropriate. All bright

work shall be polished dry a to a sheen15. Absence of streaks, spots, stains, incrustation, dirt, dust, black marks from all resilient

floors.16. It is imperative that all wet areas such as showers, kitchens, slop sinks or related

items be free from mold and mildew at all times.

RECYCLINGThe Contractor must remove all recyclable trash form each location nightly (daily).Recyclable trash must be removed separately from other trash to avoid contamination andplace in designated recycle bins and transported to designated pick-up locations ifapplicable.

1. Be advised that certain areas are available for various meetings and will requirecleaning after the meetings conclude in addition to set up of tables and chairs inadvance of these meetings

2. Contractor shall be responsible to schedule clean up times after evening meetings.3. Contractor shall be responsible to secure all gates4. Contractor shall submit monthly schedules and weekly work reports indicating work

completion.


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5. Contractor shall register with City of Emeryville 24-hour emergency numbersincluding beeper and cell phone. Responsible party/supervisor must return call within1 hour.

SPECIAL PROVISION TO BE OBSERVED WHILE CLEANING AREAS WITH DATA

PROCESSING MACHINES. WORD PROCESSING AND OTHER ELECTRONIC DEVICES.

1. Contractor shall not move nor jar computers, and/or data processing machines,equipment and accessories. Computers and other electronic equipment are verysensitive and must not be moved, bumped, jarred, nor tampered with without priorapproval.

2. Contractor shall not use steel wool, powdered cleansers, brushes, dusters, rags orwaste material that leave dust nor any material containing silicon on or around thisequipment.

III. PROPOSAL EVALUATION AND AWARD CRITERIA

Proposals submitted in response to the request for proposals shall be reviewed, and scoresassigned based solely on the information provided and satisfactory references. A technicalevaluation panel consisting of City of Emeryville program staff shall review proposals.

Best Value Evaluation

The Proposal selected will be the one determined to provide the best value to City ofEmeryville. The best value will be determined in accordance with the selection criteriaset forth herein. Proposal evaluation in as assessment of both the Proposal and theProposers ability (as conveyed by the Proposal) to successfully accomplish theprospective contract.

1. Selection Criteria

Each Proposal will be evaluated using the following criteria:

A. Approach and Scope of Services

1. Completeness. The proposal is complete and follows the outline on page 5 ofthis RFP.

2. Quality of approach and methodology for performing the effort clearlydemonstrates an understanding of the applicable issue and requirement forbuilding management.

3. Quality, clarity and completeness of scope of services, including extent towhich alternative approaches/tasks will achieve objectives.

B. Experience

1. Quality, extent and relevance of Proposers operational experience (includingsubcontractors) in conducting all facets of building operations.

2. Quality, extent and relevance of Proposers building management experience(including sub-contractors) in conducting similar efforts, particularly of amagnitude and setting similar to that described by this RFP, including


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familiarity with the geographical area and resources available in AlamedaCounty.

3. Quality, extent, and relevance of experience, education, and training of keypersonnel (including sub-contractors).

4. References

a. Proposers service capability, reputation, facilities, equipment and pastperformance.b. Proposers previous performance in contracts or business dealings with

municipal state or federal agencies, or other entities, including City ofEmeryville.

C. Organization, Staffing and Management Plan

1. Quality of project organization and management plan; extent to which theywill provide for successful, timely and fully complain programimplementation as evidenced by the:a. Plan for controlling the effort

b. Coordination of subcontractors, joint ventures or teaming arrangements.c. Plan for phasing personnel into the effort.d. Quality of interaction and coordination with City of Emeryvillee. Reporting methodologies

D.Cost

The pricing proposal will be evaluated for reasonableness of cost for the total effort. It mayalso serve as the basis for subsequent negotiations of price if necessary. Pricing proposalsmust be complete, accurate, and well documented. Any pricing conditions or contingenciesmust be clearly stated.

All lump sum prices must be inclusive of all direct and non-direct costs as well as all overhead,fees and profit.

IV. CLEANING SPECIFICATIONS

Option #1 per hour priceOption #2 offsite cleaning, two locations

Attachments:

Appendix A- Proposal ChecklistAppendix B Sample AgreementAppendix C Capital Improvement Program City Facilities


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EXHIBIT B

BUILDING SPECIFICATIONS

EMERYVILLE CIVIC CENTER1333 Park St (corner of Park and Hollis)Five (5) day per week serviceNormal hours of operation 9:00 a.m. to 5:00 p.m.There will be evening meetings which could cause certain rooms to be used as late as 1:00 a.m.Hours available for janitorial service 5:00 pm- 7am.

OLD TOWN HALL WING:This area contains approximately 9,000 square feet. The flooring is a combination of carpetedand wood floor areas. There is a great deal of woodwork that shall have to be dusted routinely.

Garden Level:One (1) employee kitchen area containing sink, microwave, standard stove, refrigerator, and,dishwasher. Lunch room tables and chairs. One (1) meeting room with a carpeted floorcontaining a table, chairs, a white board, and two (2) bookcases. One (1) restroom with shower.

First floor:Five (5) offices, office reception area, vestibule, ornamental woodwork, carpeted staircase, frontdoors are wood with glass, wood floors with carpet and and/or area rugs.

Second floor:Council Chamber area with ornamental wood work, carpeted floor and staircase, fixed andportable seating, public lobby area. One (1) meeting room, carpeted with table and chairs. Thetable has a glass top that will require cleaning. One (1) office, carpeted.

LINK connects Old Town Hall and Administration Building:

Garden level:This area has hard surface flooring and contains an elevator. Elevator is passenger style standardcar size. Glass doors at entry points will require cleaning regularly.

First floor:Walkway with carpet

Second floor:Walkway with carpet. This area will occasionally be used to stage events, display artwork, etc.


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ADMINISTRATION BUILDING WING:

21,000 square feet

First floor:

This area contains offices and partitioned work areas. This area also contains a copy room,janitor closet with slop sink, computer room, and one (1) conference room. Public lobby hasgranite surface flooring, with an elevator and two (2) restrooms. Public area also contains a Citycounter with a Formica finish. Main lobby entrance doors have glass and metal surfaces, two (2)on north side of building, one (1) door on south side of building. Main office/partitioned areasare carpeted. The conference room and offices have glass doors that will require cleaning,

Public restrooms:Mens two (2) sinks, two (2) urinals, one (1) toilet. Womens two (2) sinks, three (3) toilets.counters in restrooms are polished granite. These restrooms have ceramic tile floors and wallswith polished granite counters.

Second floor:This area contains offices and partitioned work areas. This area also includes one (1) largeconference room, coffee/copy room with sink and counter, and janitor closet with slop sink. Thepublic area is the lobby area with elevator and two (2) restrooms. Second has a small lobby areawith wood/metal railings that will require dusting daily. Main office/partitioned areas arecarpeted. The conference room and offices have glass doors that will require regular cleaning.

Mens restroom includes: two (2) sinks, two (2) urinals, one (1) toilet. Womens restroomincludes: two (2) sinks, three (3) toilets. These restrooms have ceramic tile floors and walls withpolished granite counters.

CHILD DEVELOPMENT CENTER

1220 53rd STFive (5) day per week serviceNormal hours of operation 7:00 a.m. to 6:00 p.m.

Hours available for janitorial service:Rental of certain parts of facility could cause weekend useHours available for janitorial service 6:00 p.m. to 6:00 a.m.Special functions or rental may require additional cleaning during off hours. To be bid at hourly

rate under option #1.

This facility is a 11,000 square foot combination preschool daycare center with administrationareas and staff break room. Building also has full service commercial kitchen. Building has acombination of VCT and carpeted flooring. Large multi function room is frequently rented outand may require service on weekends as well as daily

Administration area:


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Lobby area with VCT tile floor, glass doors, staff break room with sink, microwave oven, andrefrigerator. Five (5) offices with carpeted floors. One rest room that includes one (1) sink, one(1) toilet. Restrooms have ceramic and grouted floors and wall areas.

Toddler/infant area:

The Infant room has two (2) sinks. The link area includes one (1) sink, one (1) dishwasher, andone (1) refrigerator. Childrens restroom includes three (3) sinks, three (3) toilets, and ceramicand grouted tile floor and wall areas. Staff rest room includes one (1) sink, one (1) toilet, andceramic and grouted tile floors and wall areas. Diaper changing area between the two classroomshas two (2) sinks and counter area. Toddler area has a small sink and counter in classroom area.Classrooms are combination of VCT and carpeted floors. All entrance doors have glass panels.

Commercial kitchen:Four (4) sinks, one (1) commercial dishwasher, one (1) grease trap, two (2) gas ovens, one (1)gas range with range hood, and one (1) convection oven, one (1) commercial freezer, and one (1)commercial refrigerator. This area has stainless steel counters and VCT flooring.

Transition, PreK-2 and PreK-3 classrooms:Each room has one (1) staff restroom, which has one (1) sink, one (1) toilet, and ceramic tilefloor and wall area. Each classroom has a sink area and counter, and includes one childrensrestroom, which has two (2) sinks, two (2) toilets, and ceramic tile floor and wall area.

The Courtyard area has two (2) public restrooms that include one (1) sink and one (1) toilet.These restrooms have ceramic tile floors and wall area.

The Multi-function room has VCT tile flooring, large custom glass sliding doors, three (3)pullout style tables with benches, and all entrance doors have glass panels.

SENIOR CENTER VETERANS MEMORIAL BUILDING

4321 Salem StSix (6) day per week service, (Monday-Saturday)Normal hours of operation 8:00 a.m. to 5:00 p.m. Other hours as designated for special functions.These special functions or rental of facility may cause some rooms to be used during off hours orweekends.

Hours available for janitorial service:Rental of certain parts of facility could cause weekend use.

Hours available for janitorial service 1:00 p.m. to 2:00 p.m. and 9:00 p.m. to 8:00 a.m.Additional afternoon janitorial service for spot cleaning and refreshing of restrooms.Special functions or rental may require additional cleaning during off hours. To be bid at hourlyrate under Option #1.

This is 14,000 square foot multi use facility involving various functions for Emeryville SeniorCitizens


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As well as the local Veterans Association and other community-based organizations. Someareas of this facility are rented out for special functions. Building was renovated in 1995 and hasa combination of existing and newly installed building components.

Basement level:

Boiler room, stairway, and storage. There will be no on-going janitor service required on thislevel.

First floor:Lobby area with terra cotta tile floor, two (2) drinking fountains, elevator, social hall withhardwood floor, bar area with VCT tile floor, carpeted office areas, carpeted social room withpool table, large auditorium and stage with hardwood floor, storage areas, commercial kitchen,and elevator.

Commercial kitchen:Three (3) stainless steel sinks, commercial gas stove with range hood, one (1) microwave oven,

two (2) refrigerators, one (1) freezer, stainless serving and working counter areas, one (1)commercial dishwasher, VCT flooring, and cabinets with glass doors.

Restrooms on the first floor include:Mens: five (5) urinals, two (2) sinks, three (3) toilets, ceramic tile floor, terrazzo partitions onstall areas, and some wall areas are ceramic tile. Womens: two (2) sinks, three (3) toilets,ceramic tile floor, and some walls are ceramic tile.

Stage area has one (1) restroom with one (1) toilet.

Janitor closet has a slop sink.

Second floor:Large social hall with fixed wooden seating, sheet vinyl flooring , and ornate wooden chair rails.Hallways are carpeted as are several office areas. This Floor also has a small conference room.

Restrooms on the second floor:Mens: one (1) sink, one (1) toilet, ceramic tile floor and some wall areas. Womens: three (3)sinks, three (3) toilets, ceramic tile floors and some wall areas.

Additional instructions:All garbage must be disposed of daily.Area behind bar must be cleaned dailyAll boxes must be broken down and disposed of dailyClean windows and dust off window shades

EMERYVILLE POLICE DEPARTMENT

2449 Powell StSix (6) day per week service (Monday through Saturday)


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Normal hours of operation 24 hours daily. Business hours 8:00 a.m. to 4:00 p.m.Hours available for janitorial service 8:00 a.m. to 4:00 p.m.

This 12,746 square foot facility is a 24-hour 7 day per week operation,. Servicing periods willhave to be worked out between Contractor and Police Department Personnel.

First floor:Entrance lobby with elevator, (elevator is carpeted), lobby area has ceramic tile. Entrance doorsare glass. There are several enclosed office areas as well as two (2) open office area. All officeareas are VCT flooring. There are two locker rooms, one mens and one womens. The menslocker room includes one (1) restroom with two (2) sink, two (2) urinals, one (1) toilet, two (2)shower stalls, and tile flooring. The womens locker room includes one (1) shower stall withceramic tile floor and walls, with carpeted floor in the room and a restroom with two (2) sinks,two (2) toilets.

Second floor:

Four (4) restrooms each include one (1) sink, one (1) toilet, and one (1) urinal, all restrooms haveVCT floors. There are several enclosed office areas. All office areas are VCT flooring. Thelobby area floor is ceramic tile and has an elevator area. There is a large meeting room that hastables and chairs and carpeted floors. One small conference room has a coffee service area, arefrigerator, microwave, recyclable bottles and cans. The Communication room has carpetedflooring and several counter areas as well as a public counter and glass partition wall. Someareas of this facility are secure and will require special arrangements for access by Policepersonnel.

Lunch/break room has one (1) sink, one (1) microwave oven, VCT flooring, refrigerator andtable and chairs.

EMERYVILLE RECREATION DEPARTMENT

4300 San Pablo Ave(corner of 43rd and San Pablo)Five (5) day per week serviceNormal hours of operation: 7:00 a.m. to 9:00 p.m.Hours available for janitorial service 9:00 p.m. to 12:00 a.m.

This is a 8,640 square foot single story facility. The building is frequently used on weekends.

All flooring is VCT. There are two (2) adult restrooms; each has one (1) sink and one (1) toilet.There is one (1) mens youth restroom with three (3) sinks, two (2) toilets and three (3) urinals.There is one (1) womens youth restroom with three (3) sinks and four (4) toilets. . There are six(6) classrooms, each classroom has one (1) sink. There is one (1) breakroom with a sink, amicrowave, a refrigerator and an stove. There are five (5) enclosed offices, one (1) enclosedfamily resource center, one (1) conference room, and some open office area.


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Off-site janitorial service:1.Separate location for Recreation Department is at the Bridgecourt Community Room.3990 Harlan Street.Five (5) days per week service, Monday - Friday

Normal hours of operation: 7:00 a.m. to 9:00 p.m.Hours available for cleanup to be determined.

Includes restroom one (1) toilet, one (1) sink, a coffee area with one (1) sink, mini refrigerator,and microwave. One half of the floor is hardwood flooring, the other half is concrete. The is awall of mirrors that will require cleaning to remove dust and fingerprints.

2.The restroom at Doyle Hollis Park,This park is bounded by Hollis St., 61st St., Doyle St., and 62nd St.Seven (7) days per week.

Hours available for clean-up 8pm.The mens restroom has one (1) toilet, two (2) urinals, and two (2) sinks. The womens restroomhas three (3) toilets and two (2) sinks. The restroom needs to be cleaned and locked every


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DEFINITIONS

5 DAYS PER WEEK shall mean Monday through Friday

6 DAYS PER WEEK shall mean Monday through Saturday

7 DAYS PER WEEK shall mean Monday through Sunday

DAILY shall mean occurring every day.

WEEKLY shall mean one day per week. Days selected shall be determined by Contractor andapproved by the Public Works Director, or His designee, and coordinated with designatedFacility Manager at each facility.

BIWEEKLY shall mean once every two weeks. Days selected shall be determined by Contractor

and approved by the Public Works Director or Designee, and coordinated with the designatedFacility Manager at each facility.

MONTHLY shall mean once per calendar month. Day selected shall be determined byContractor and approved by the Public Works Director or Designee, and coordinated with thedesignated Facility Manager at each facility.

QUARTERLY shall mean four times per year. Dates shall be consistently three months apartand shall be selected by the Contractor and approved by the Public Works Director or designee,and coordinated with the designated Facility Manager at each facility.

SEMI-ANNUALLY shall mean twice per year. Dates shall be selected by the Contractor andapproved by Public Works Director, or designee, and coordinated with the designated FacilityManager at each facility. Under no condition or exception shall these dates be later than the firstand seventh months of the agreement period.

ANNUALLY shall mean once per year. Dates shall be proposed by the Contractor and approvedby the Public Works Director, or His designee, and coordinated with the designated FacilityManager at each facility.

CONTRACTOR shall mean the contractor identified above.

CITY shall mean City of Emeryville.

AS NEEDED or AS REQUIRED shall mean any item or area serviced to a safe and cleancondition as determined by the Public Works Director, or Designee, and coordinated with thedesignated Facility Manager at each facility.


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JANITORIAL SPECIFICATION

Civic Center

ROUTINE

Designation D 2XW W 2XM M Q 2X Y A IFNOFFICES AND MEETING ROOM

1Mop hardwood floors with treated dust mop X

2Clean and sanitize drinking fountains X

2Spot Clean fingerprints and other marks fromwoodwork, walls, doors and the inside surfaces ofexterior windows

X

4 Spot Clean wall, doors doorframes and counters, X

5 Vacuum all carpeted surfaces X

6 Shampoo carpeted surfaces X

7

Spot clean spills or other spots on all upholsteredfurniture, carpets, including elevator cabs, stairways,and landings, and mats beneath desks and walk-offmats, using a method approved by the City

X

8

Empty all wastebaskets and carry trash to specifiedcontainers. Material in recycling containers shall becollected separately and placed in a bins specially forrecycled paper. Replace liner if necessary.

X

9Clean and wipe down all wastebaskets (interior andexterior) and interior trash cans.

X

10Turn all lights off (except designated night lights or

those in areas being used by employees or the public.

X

11

Dust, with dusting agent or damp cloth where necessary,all horizontal surfaces of office furniture (as much ascan be done without disturbing papers o desks),

partitions, ledges windowsills and counters.

X

12Report burned out light bulbs, graffiti and otherabnormal situations to the designated FacilityCoordinator or SAA.

X

13 Clean and polish metal chairs, and wooden furniture X

14 Wipe down plastic and leather furniture X

15Thoroughly vacuum and spot clean upholsteredfurniture

X

16 Clean all whiteboard when requested X

17 Clean and disinfect handsets of phones X

18Clean all glass doors (both sides) in buildings, includingglass partitions, to the height of ten (10) feet.

X

Legend:D: Daily; 2XW: twice a week; W weekly; 2XM twice a month; M: monthly; Q: quarterly; 2XYtwice a year; A: annually; IFN: if necessary


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JANITORIAL SPECIFICATIONCivic Center

ROUTINEDesignationD 2XW W 2X M M Q 2XY A IFN

19 Clean stairs railings and spot clean X

20Clean exterior of air duct receptacles X

21Clean and polish all interior metal fixtures and surfaces,including door push/pull and kick plates

X

22Thoroughly clean Venetian and vertical blinds

X

23Vacuum and dust all fabric window coverings (drapesshades etc.)

X

24 Vacuum and dust all fabric walls and partitions X

COUNCIL CHAMBER

25Spot clean fingerprints and other marks from woodwork,walls, doors, (includes glass doors), and glass partitions,and the inside surfaces of exterior windows

X

26Spot Clean walls, doors, doorframes, and counters X

27Vacuum all carpeted surfaces X

28

Spot clean spills or other spots on all upholsteredfurniture, carpets, including stairways, and landings,and mats beneath desks and walk-off mats, using amethod approved by the City

X

29

Empty all wastebaskets and carry trash to specified

containers at each site. Material in recycling containersshall be collected separately and placed in a binspecifically for recycled paper. Replace liners ifnecessary.

X

30Clean and wipe down all wastebaskets (interior andexterior) and interior trash cans

X

31Turn all lights off (except designated night lights orthose in areas being used by employees or the public

X

32

Dust, with dusting agent or damp cloth where necessary,all horizontal surfaces of office furniture (as much ascan be done without disturbing papers on desks),

partitions, ledges, windowsills, and counters.

X

33

Report burned out light bulbs, graffiti and other

abnormal situations to the designated FacilityCoordinator.

X



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ROUTINE

DesignationD 2XW W 2XM M Q 2X

Y

A IF

N

34 Clean and polish metal chairs and wooden furniture X


36 Clean and polish all interior metal fixtures and surfaces,including door push/pull and kick plates

X

37Thoroughly clean Venetian and vertical blinds

X

38 Vacuum and dust all fabric window coverings (drapesshades etc.)

X

39 Vacuum and dust all fabric window coverings (drapes

shades etc.)

X

40 Vacuum and dust all fabric walls and partitions. X

RESTROOMS AND SHOWER

41 Clean and disinfect restroom fixtures, toilets, urinals andbasins, plumbing, mirrors, decorative and protectivemetals, including undersides and tops of toilet seats.

NOTE: to be done twice each day

X

42 Remove all scale using approved non-abrasive material X

43 Spot clean and dust walls, partitions, splash-plates,windowsills, doors, and related structures

X

44 Empty and wipe down waste and sanitary containers,dispose of contents, replace paper products X

45 Clean entrance doors, remove hand prints from push-plates and sanitize, wash, scrub and disinfect showerwith approved non-toxic germicidal disinfectant

X

46 Report burned out light bulbs, graffiti, and otherabnormal situations to the designated FacilityCoordinator

X

47 Wash woodwork, ceramic tile, and Formica surfaces andremove splash marks from walls, urinals, and toilet

partitions

X

48 Clean exterior of air duct receptacles X

49 Wet mop tile floors X

Legend:D: Daily; 2XW: twice a week; W weekly; 2XM twice a month; M:monthly; Q: quarterly; 2XY twice a year; A:annually; IFN: if necessary

3/21


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ROUTINE

DesignationD 2XW W 2XM M Q 2XY A IFN

CORRIDORS, STAIRS AND LOBBY

50Empty all wastebaskets and carry trash to specifiedcontainers at each site. Replace liners if necessary

X

51Spot clean all spills using a wet wop and neutral(ph7 or 8) cleaner

X

52 Mop tiles with neutral (ph or 8) cleaner X

53 Clean and disinfect wastebasket X


55Strip and wax tile floor and shampoo carpetedsurfaces

X

56 Dust stairs banister XKITCHEN AND COPY ROOM

57Clean all sinks and counters and adjacent walls andcabinets, as well as exterior of stove, microwaveoven, dishwasher, refrigerator and warming tray

X

55Polish kitchen appliances and stainless steel torestore original finish. Clean Interior ofmicrowaves if needed.

X

59 Dust mop concrete floors X

60 Wet mop concrete floors X

61 Scrub, strip and wax concrete floors X

ELEVATOR

62Clean push button panel and inside walls X

63 Vacuum carpeted surfaces X

64Clean doors inside and outside including call

button panelX

65 Clean electric eye on elevator door X

CORRIDORS, STAIRS AND LOBBY

Legend:D: Daily; 2XW: twice a week; W weekly; 2XM twice a month; M:monthly; Q: quarterly; 2XYtwice a year; A: annually; IFN: if necessary


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JANITORIAL SPECIFICATIONSenior Center & opt 1

ROUTINE


OFFICES, MEETING ROOM AND ACTIVITYROOM

1 Mop hardwood floors with treated dust mop X2 Clean and sanitize drinking fountains X

3

Spot clean fingerprints and other marks fromwoodwork, walls, doors (includes glass doors), andglass partitions, and the inside surfaces of exteriorwindows.

X

4 Spot clean walls, doors doorframes, and counters X


6

Spot clean spills or other spots on all upholstered

furniture, carpets, including elevator cabs,stairways, and landings, and mats beneath desks,and walk-off mats, using a method approved bythe City. Disinfectants/deodorizers to be used.

X

7

Empty in all wastebaskets and carry trash tospecified containers at each site. Material inrecycling containers shall be collected separatelyand placed in a bin specifically for recycled paper.Replace liners if necessary.

X

8Turn all lights off (except designated night lightsor those in areas being using by employees or the

publicX

9

Dust with dusting agent or damp cloth where

necessary, all horizontal surfaces of officefurniture (as much can be done without disturbing

papers on desks), partitions, ledges, windowsillsand counters.

X

10Report burned out lights bulbs, graffiti, and otherabnormal situations to the designated FacilityCoordinator.

X

11Clean and polish metal chairs and woodenfurniture

X

12 Wipe down plastic and leather furniture. X


14Clean and wipe down all wastebaskets (interiorand exterior) and interior trash cans

X



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ROUTINE


15

Perform high and low dusting (i.e., door sashes,tops of partitions, high cabinets, ledges, vents, andhanging light fixtures). Cobwebs are to beremoved to the extent that they can be removedwith an extendible pole and only to the extent thatspecial equipment is not required

X

16Clean all doors (both sides) in buildings, includingglass inserts, to the height of ten (10) feet

X

17 Clean stair railings and spot clean surfaces X


19

Clean and polish all interior metal fixtures and

surfaces, including door push/pull and kick plates

X

20 Dust mini blinds X

RESTROOMS AND SHOWERS

21

Clean and disinfect restroom fixtures, toilets,urinals and basins, plumbing, mirrors, decorativeand protective metals, including undersides andtops of toilet seats

X

22Remove all scale using approved non-abrasivematerial

X

23Spot clean and dust walls, partitions, splash-plates,windowsills, doors and related structures

X

24

Empty and wipe down waste and sanitary

containers, dispose of contents, replace paperproducts X

25

Clean entrance doors, remove and prints frompush-plates and sanitize, wash, scrub and disinfectall showers with approved non-toxic germicidaldisinfectant

X

26Report burned out light bulbs, graffiti, and otherabnormal situations to the designated FacilityCoordinator

X

27Wash woodwork, ceramic tile, and Formicasurfaces and remove splash marks from walls,urinals, and toilet partitions

X



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ROUTINE


28 Clean exterior of air duct receptacles X29 CORRIDORS, STAIRS AND LOBBY

30Empty all wastebaskets and carry trash to specifiedcontainers. Replace liners if necessary

X


32Spot clean all spills using a wet mop and neutral(ph7)

X

33 Vacuum all carpeted surfaces and ceramic X

34Strip and wax title floor and shampoo carpetedsurfaces

X

35 Dust stairs banister X GLASS

36 Clean each side of interior windows X

KITCHEN

37

Clean all sinks and counters and adjacent walls,and cabinets, as well as exterior of stove,microwave oven, dishwasher, refrigerator, andwarming tray exterior surfaces

X

38Polish kitchen appliances and stainless steel torestore original finish. Clean interior ofmicrowaves

X

39 Mop Floor X

ELEVATOR40 Clean push button panel and inside walls X



button panelX

77 SENIOR CENTER OPTION 1

78Specials functions or rentals may requireadditional cleaning off hours. To be at hourlyRate under Option #1in Bid Package

X



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JANITORIAL SPECIFICATIONChild Development Center & opt 3

ROUTINE


OFFICES, MEETING ROOM, CLASSROOM,MULTI-PURPOSE ROOM AND EMPLOYEELOUNGE

X

1Mops floors with treated dust mop, spot clean allspills using a wet mop and neutral (ph7 or 8)cleaner

X

2 Clean and sanitize drinking fountains X

3Spot clean fingerprints, and other marks fromwoodwork, walls, doors and the inside surfaces ofexterior windows

X

4 Spot clean walls, doors, doorframes, and counters X

5 Empty and sanitize all trash and garbage X


7

Spot clean spills or other spots on all upholsteredfurniture, carpets, including mats beneath desksand walk-off mats, using a method approved bythe City disinfectants/deodorizers to be used

X

8

Empty in wastebaskets and carry trash to specifiedcontainers at each site. Material in recyclingcontainers shall be collected separately and placedin a bin specifically for recycled paper. Replaceliners if necessary

X

9Clean and wipe down all wastebaskets (interiorand exterior) and interior trash cans

X

10Turn all lights off (except designated night lightsOr those in areas being used by employees or the

publicX

11

Dust, with dusting agent or damp cloth wherenecessary, all horizontal surfaces of officefurniture ( as much as can be done withoutdisturbing papers on desks), partitions, ledges,windowsills and counters

X

12 Other duties X

15 Dust all mini blinds X

16 Wash all mini blinds X



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ROUTINEDesignation

D 2XW W 2XM M Q 2XY A IFN

17 Strip and remove old existing wax build up X

18Dry clean, sanitize and deodorize entire carpetsarea

X


X


X



24Clean and disinfect surfaces of eating tables,childrens chairs and high chairs including legsin multi-purpose room and in classroom

X

23

Perform high and low dusting (i.e, door sashes,tops of partitions, high cabinets, ledges, vents, andhanging light fixtures) Cobwebs are to be removedto the extent that they can be removed with anextendible pole and only to the extent that specialequipment is not required

X

24Clean all doors (both sides) in buildings, includingglass inserts, to the height of ten (10) feet

X

25

Clean exterior of air duct receptaclesX

26Clean all interior metal fixtures and surfaces,including poor push and kick plates and pulls

X

27Polish all interior metal fixtures and surfaces,including door push and kick plates and pulls

X

28 Thoroughly clean Venetian and verticals blinds X

29 Dust all mini blinds X

RESTROOMS

30


X



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ROUTINE



X

32Spot clean and dust walls, partitions, splash-plates,windowsills, doors, and related structures

X

33Empty and wipe down waste and sanitarycontainers, dispose of contents, replace paper

productsX

34

Clean entrance doors, remove hand prints frompush-plates and sanitize, wash, scrub and disinfectall showers with approved non-toxic germicidaldisinfectant

X


X


X


38 Steam clean and reseal grout X

CORRIDORS AND LOBBY


X

40Clean and disinfect wastebasket

X

41 Vacuum all carpeted surfaces and ceramic X

42Wet mop and buff vinyl composite tile floor andshampoo carpeted surfaces

X

GLASS

43 Clean each side of glass walls X

KITCHENS

44

Clean all sinks and counters and adjacent wallsand cabinets, as well as exterior of stove,microwave oven, dishwasher, refrigerator, andwarming tray exterior

X

Legend:

D: Daily; 2XW: twice a week; W weekly; 2XM twice a month; M: monthly; Q: quarterly; 2XYtwice a year; A: annually; IFN: if necessary


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ROUTINE


45Polish kitchen appliances and stainless steel torestore original finish. Clean interior ofmicrowaves

X

46Remove mats prior to mopping. Replace after flooris dry

X

Dust mop wet, mop tile floors

47 Scrub, strip and wax title floors X

CHILD DEVELOPMENT CENTER OPTION 1

48Special functions or rentals may require additionalcleaning off hours. To be at hourly rate underOption #1 in Bid Package



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JANITORIAL SPECIFICATIONRecreation Center & opt 2

ROUTINE


OFFICES AND MEETING ROOM ACTIVITYROOM

1 Mop floors with treated dust mop, X2 Wet mop vinyl composite tile X

3 Clean and sanitize drinking foundations X

4Spot clean fingerprints and other marks fromwoodwork, walls, doors and the inside surfaces ofexterior windows

X

5 Spot clean walls, doors, doorframes and counters X

6Empty and sanitize all trash and garbage. Vacuumall carpeted surfaces

X

7

Spot clean spills or other spots on all upholsteredfurniture, carpets, landings including mats beneathdesks and walk-off mats, using a methodapproved by the City. Disinfectants/deodorizers to

be used

X

8

Empty all wastebaskets and carry trash tospecified containers at each site. Material inrecycling containers shall be collected separatelyand placed in a bins specifically for recycled

paper. Replace liners if necessary

X

9Clean and wipe down all wastebaskets (interiorand exterior) and interior trash cans.

X

10

Turn all lights off (except designated night lights

or those in areas being used by employees or thepubic) X

11

Dust with dusting agent or damp cloth wherenecessary, all horizontal surfaces of officefurniture (as much as can be done withoutdisturbing papers on desks), partitions, ledges,windowsills and counters

X

12Clean all studio mirrors

X

13 Buff and reseal VCT floors X

14 Wash all mini blind X



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Page29of37


ROUTINE


15Dry clean, sanitize and deodorize entire carpetsarea

X


X


X



20

Perform high and low dusting (i.e., door sashes,tops of partitions, high cabinets, ledges, vents, and

hanging light fixtures). Cobwebs are to beremoved to the extent that they can be removedwith an extendible pole only to the extent thatspecial equipment is not required

X

21Clean all interior glass (both sides) in buildings, tothe height of ten (10) feet.

X


23Clean all interior metal fixtures and surfaces,including door push and kick plates and pulls

X

24Polish all interior metal fixtures and surfaces,including door push and kick plates and pulls

X

25 Thoroughly clean Venetian and vertical blinds X


27Vacuum and dust all fabric window coverings(drapes shades etc.)

X




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ROUTINE


RESTROOMS

29


X


X

31Spot clean and dust walls, partitions, splash plates,windowsills, doors and related structures

X

32Empty and wipe down waste and sanitarycontainers, dispose of contents, replace paper

productsX

33

Clean entrance doors, remove hand prints frompush-plates and sanitize, wash, scrub and disinfectall showers with approved non-toxic germicidaldisinfectant

X

34Report burned out light bulbs, graffiti and otherabnormal situations to the designated FacilityCoordinator

X


X

36 Clean exterior of air duct receptacles

CORRIDORS AND LOBBY37

Empty all wastebaskets and carry trash to specifiedcontainers at each site. Replace liners if necessary

X

38Spot clean all spills using a wet mop and neutral(ph7 or 8) cleaner

X

39 Spot clean disinfect wastebasket X

40 Vacuum all carpeted surfaces and ceramic titles X

41Wet mop and buff vinyl composite tile floor andshampoo carpeted surfaces

X

KITCHEN AND CAFETERIA

42

Clean all sinks and counters and adjacent wallsand cabinets, as well as exterior of stove,microwave oven, dishwasher, refrigerator, and

warming tray exterior surfaces

X



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JANITORIAL SPECIFICATIONRecreation Center& opt 2

ROUTINE


43Polish kitchen appliances and stainless steel torestore original finish. Clean interior ofmicrowaves if needed

X

44 Dust mop tile floors X

45 Wet mop tile floors X

46 Scrub, strip and wax tile floors X

RECREATION DEPARTMENT OPTION 2

47

Off-site janitorial service: Separate location forRecreation Department is at the Bridgecourt Roomfor cleaning and emptying the trash. Hours are

available for cleanup to be determined

48

Off-site janitorial service: Separate location forRecreation Department is at the Doyle Hollis Parkfor cleaning, stocking, emptying the trash andlock-up.

X



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JANITORIAL SPECIFICATIONPolice Station

ROUTINE


OFFICES AND MEETING ROOM

1 Mop hardwood floors with treated dust mop X

2 Clean and sanitize drinking fountains X

3

Spot clean fingerprints and other marks fromwoodwork, walls, doors (includes glass doors), andglass partitions, and the inside surfaces of exteriorwindows

X



6

Spot clean spills or other spots on all upholsteredfurniture, carpets, including elevator cabs,stairways, and landings, and mats beneath desks

and walk-off mats, using a method approved bythe City.

X

7

Empty all wastebaskets and carry trash to specifiedcontainers. Material in recycling containers shall

be collected separately and placed in a binspecifically for recycled paper. Replace liners ifnecessary.

X

8Clean and wipe down all wastebaskets (interiorand exterior) and interior trash cans.

X

9Turn all lights off (except designated night lightsor those in areas being used by employees or the

public).X

10

Dust, with dusting agent or damp cloth where

necessary, all horizontal surfaces of officefurniture (as much as can be done withoutdisturbing papers on desks), partitions, ledges,windowsills, and counters.

X

11Report burned out light bulbs, graffiti, and otherabnormal situations to the designated FacilityCoordinator or SAA.

X

12Clean and polish metal chairs, and woodenfurniture.

X

13 Wipe down plastic and leather furniture. X

14Thorough vacuum and spot clean upholsteredfurniture.

X

15 Clean all whiteboard when requested X


17Clean all glass doors (both sides) in buildings,including glass partitions, to the height of ten (10)feet.

X

18 Clean stair railings and spot clean staircase X



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JANITORIAL SPECIFICATIONPolice Station

ROUTINE



20Clean and polish all interior metal fixtures andsurfaces, including door push/pull and kick plates.

X


22 Thoroughly clean Venetian and vertical blinds X

23Vacuum and dust all fabric windows coverings(drapes shades etc.)

X


MULTI PURPOSE ROOM

25

Spot clean fingerprints and other marks from

woodwork, walls, doors (includes glass doors), andglass partitions, and the inside surfaces of exteriorwindows.

X



28

Spot clean spills or other spots on all upholsteredfurniture, carpets, including stairways, and landing,and mats beneath desks and walk-off mats, using amethod approved by the City

X

29

Empty all wastebaskets and carry trash to specifiedcontainers at each site. Material in recyclingcontainers shall be collected separately and placed ina bin specifically for recycled paper. Replace liners ifnecessary

X

30Clean and wipe down all wastebaskets (interior andexterior) and interior trash cans

X

31Turn all lights off (except designated night lights orthose in areas being used by employees or the public)

X

32

Dust, with dusting agent or damp cloth wherenecessary, all horizontal surfaces of office furniture(as much as can be done without disturbing papers ondesks), partitions, ledges, windowsills, and counters

X


X

Legend:

D: Daily; 2XW: twice a week; W weekly; 2XM twice a month; M: monthly; Q: quarterly; 2XYtwice a year; A: annually; IFN: if necessary


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Page34of37


PoliceStation

ROUTINE



X


36Clean all glass doors (both sides) in buildings,including glass partitions, to the height of ten (10)feet

X

37Clean and polish all interior metal fixtures andsurfaces, including door push/pull and kick plates

X


39 Thoroughly clean Venetians and vertical blinds X

40Vacuum and dust all fabric window coverings

(drapes shades etc.)

X


RESTROOMS AND SHOWERS

42

Clean and disinfect restroom fixtures, showers,toilets, urinals and basins, plumbing, mirrors,decorative and protective metals, includingundersides and tops of toilet seats

X

43Remove all scale using approved non-abrasivematerials.

X

44Spot clean and dust walls, partitions, splash-plates,windowsills, doors and related structures

X

45

Empty and wipe down wasted and sanitary

containers, dispose of contents, replace paperproducts

X

46

Clean entrance doors, remove hand prints frompush-plates and sanitize, wash, scrub and disinfectall showers with approved non-toxic germicidaldisinfect

X


X


X





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PoliceStation

ROUTINE


51 Wet mop tile floors X52 Scrub, strip and wax tile floors X

COMMUNAL AREAS, CORRIDORS, STAIRS,STAIRS LANDING AND LOBBY


X

54 Spot clean all spills using a wet mop X

55 Wet mot tile floors X



58Vacuum all carpeted surfaces

X 59 Wax tile floors X

60Scrub, strip and wax tile floor and shampoocarpeted surfaces

X

61 Dust stair banister

KITCHEN AND COPY ROOM

62

Clean all sinks and counters and adjacent wallsand cabinets, as well as exterior of stove,microwave oven, dishwasher, refrigerator andwarming tray

X

63Polish kitchen appliances and stainless steel torestore original finish. Clean interior ofmicrowaves if needed

X

64 Dust mop tile floors X 65 Wet mop tile floors X

66 Scrub and wax tile floors X

ELEVATOR

67 Clean push button panel and inside walls X



button panelX



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ADDITIONAL STANDARDSAdditional Standards (include with Janitorial Specifications frequency of services chart)

The following standards are provided as both a basis for all in-house work the City of Emeryvilleconducts as well as for inclusion in any contract janitorial service the City may undertake.

1. Trash Removal Trash receptacles will be emptied, cleaned and left daily free of sludge,deposits, dirt, streaks and orders both inside and out. The term trash receptacles refersto receptacles used for collection of waste paper and debris, including swing topcontainers, wastebaskets and similar containers. All trash receptacles will have a newplastic trashcan liner installed after the trash is removed and the receptacle cleaned asdescribed in the Janitorial Specifications frequency of services chart. Besides moving anddisposing of trash from containers, the Contractor will have removed and disposed of anytrash in boxes, bags or other items marked trash and placed next to trash containers orin hallways. All trash and other waste collected shall be disposed of in appropriate refusecontainers for pick up and disposal. This shall include disposal of recycling content in theproper refuse containers supplied by the garbage company.

2. Floor Maintenance floors will be cleaned in accordance with the following standards tomaintain safe, sanitary conditions, present a pleasing appearance, and to protect themfrom damage.

NOTE: Janitorial company should determine type of cleaner, no-wax solution, wax, etc.,that should be applied according to the type of flooring present at each location, unlessspecified.

a. DustMopping/Sweeping.Aproperlysweptfloor,elevator,andstairwayisfreeofalldust,

streaks,dirt,cobwebs,grit,lintanddebristoinclude,butnotlimited to, corners, behinddoors, under desks, tables, benches, other furniture (except permanently locatedequipment such as copiers and filing cabinets that have full floor bearing). Removalof chewing gum and other foreign matter is considered a portion of sweeping.

b. Damp Mopping. A satisfactorily damp mopped floor has an evenly cleaned surfacethat is free of dirt, dust, mop marks, smears, film, residue, streaks, debris, or otherstanding water. All mop marks on baseboards or furniture will be removed. Whenfloors cannot be cleaned satisfactorily by damp mopping, they must be scrubbed.

c. Vacuuming A properly vacuumed floor, rug, carpet, elevator and stairway is free

of all dust, dirt, cobwebs, grit, lint and including but not limited to debris corners,behind doors, under desks, tables, benches, other furniture (except permanentlylocated equipment such as copies and filing cabinets that have full floor bearing).Removal of chewing gum and other foreign matter is considered a portion ofvacuuming.

d. Stripping of Waxed/Sealed Surfaces. A properly stripped surface has all wax/sealerremoved to the flooring material. The floor is left free of all dirt and stains.


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e. Waxing A properly waxed floor will have even coatings of slip-resistant wax. Thefloor will be clean and bright, even in corners and under furniture. The appropriatedwax for each flooring surface will be used.

5. Walk-Off Mat Cleaning A properly cleaned walk-off mat is free of dirt, streaks, stainsand spots. Carpet-type entrance mats will be vacuumed to remove soil, and grit and torestore resiliency of carpet pile. Soil and moisture underneath mats will be removed andmat returned to their original location.

6. Furniture Care Properly cared for furniture and wall hangings will be free of all dust,Streaks, surface, dirt, spots smudges, oily film, lint and cobwebs. Furniture includesdesks, tables, chair bookcases, file cabinets and other similar items.


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Appendix A- Proposal Checklist

CITY of EMERYVILLEJANITORIAL PROPOSAL

Submitted by: _____________________________________

Contractor name: _____________________________________

Address: _____________________________________

City/State/Zip _____________________________________

Authorized signature _____________________________________

Name/Title (print) _____________________________________

Telephone number _____________________________________

Tax ID number (EIN/SSN) _____________________________________

Proposal Checklist

Provide background of operational experience.

Describe method of monitoring personnel and ensuring

Reference- Provide 7 references

Acceptance of conditions

General Liability Insurance

Auto Insurance

Professional Liability InsuranceWorker Compensation Insurance

Payment Bond

Performance Bond

Cost/Time requirements data

CivicCenter

MonthlyLaborHours $

MonthlyLaborCost $

MonthlySupply/EquipmentCost $ AnnualCost $

SeniorCenter MonthlyLaborHours $

MonthlyLaborCost $

MonthlySupply/EquipmentCost $

Option1LaborCost,perhour $ AnnualCost $

ChildDevelopmentCenter


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Appendix A- Proposal Checklist

MonthlyLaborHours $

MonthlyLaborCost $


Option1LaborCost,perhour $ AnnualCost $

PoliceDepartment

MonthlyLaborHours $

MonthlyLaborCost $


RecreationCenter

MonthlyLaborHours $

MonthlyLaborCost $


Option2BridgecourtRoom

MonthlyLaborHours $

MonthlyLaborCost $


Option2DoyleHollisPark

MonthlyLaborHours $

MonthlyLaborCost $


Total Annual Hours _______________ Total Annual Cost $_____________

I have reviewed the requirements and proposal specifications, and ensure this proposal representsthose requirements.

_____________________________ _____________________________Signature Title

_____________________________Date


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FOR CITY USE ONLY

Contract #: CIP #:

Reso. #: EPW #:

PROFESSIONAL SERVICES AGREEMENT(Specimen Contract for Information Only)

THIS AGREEMENT is effective as of this ____ day of ____________, 2013, by and

between THE CITY OF EMERYVILLE, a municipal corporation, (City") and XXX.("Consultant"), collectively referred to as the "Parties".

W I T N E S S E T H T H A T:

WHEREAS, the City desires janitorial services for the Civic Center, Child DevelopmentCenter, Recreation Center, Senior Center, Police Station, Bridgecourt Room, and therestroom at Doyle Hollis Park; and

WHEREAS, the City finds that specialized knowledge, skills, and training are necessary torender the services necessary to do the work contemplated under this Agreement; and,

WHEREAS, the City has determined that the Consultant is qualified by training andexperience to render such services; and

WHEREAS, the existing Agreement expires June 30, 2014 and requires renewal; and

WHEREAS, the Consultant desires to provide such services; and,

WHEREAS, the public interest will be served by this Agreement; and,

NOW, THEREFORE, the Parties hereto do mutually agree as follows:

I. SCOPE OF SERVICES AND TERMINATION DATE

A. Project Description

Janitorial services at Civic Center, Senior Center, Child Development Center,Recreation Center, Bridgecourt Room, and Restroom at Doyle Hollis Park as

better described in Exhibit A

B. Services

The services to be completed under this Agreement are as described inExhibit A


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C. Schedule and Completion Date:

The services to be provided by Consultant under this Agreement shallcommence on July 1, 2013 and terminate on June 30, 2011

II. WORK CHANGES

A. The City reserves the right to order changes in the work to be performed underthis Agreement by altering, adding to or deducting from the work. All suchchanges shall be incorporated in written change orders executed by theConsultant and the City. Such change orders shall specify the changes orderedand any necessary adjustment of compensation and completion time. If theparties cannot reach an agreement on the terms for performing the changedwork within a reasonable time, to avoid delay or other unfavorable impacts asdetermined by the City in its sole discretion, the City shall have the right todetermine reasonable terms and the Consultant shall proceed with the

changed work.

B. Any work added to the scope of this Agreement by a change order shall beexecuted under all the applicable conditions of this Agreement. No claim foradditional compensation or extension of time shall be recognized unlesscontained in a change order duly executed on behalf of the City and theConsultant.

C. The City Manager has authority to execute without further action of theEmeryville City Council, any number of change orders so long as their totaleffect does not materially alter the terms of this Agreement or increase the total

amount to be paid under this Agreement, as set forth in Section 3.B below.Any such change orders materially altering the terms of this Agreement orincreasing the total amount to be paid under this Agreement in excess of$25,000 must be approved by resolution of the Emeryville City Council.

III. COMPENSATION AND METHOD OF PAYMENT

A. City agrees to pay the Consultant for the services performed and costsincurred by Consultant upon certification by the City that the services wereactually performed and costs actually incurred in accordance with the

Agreement. Compensation for services performed and reimbursement for

costs incurred shall be paid to the Consultant upon receipt and approval by theCity of invoices setting forth in detail the services performed and costsincurred. The City shall pay the Consultant within forty-five (45) days afterapproval of the invoice by City staff.

B. The total amount paid under this Agreement as compensation for servicesperformed and reimbursement for costs incurred shall not, in any case, exceedXXXXX DOLLARS ($XXX) except as outlined in Section 2.C above.Reimbursement for costs incurred shall be limited as follows. Long distance


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telephone and telecommunications, facsimile transmission, normal postageand express mail charges, photocopying and microcomputer time shall be atcost. Supplies and outside services, transportation, lodging, meals andauthorized subcontracts shall be at cost plus no more than a 10%administrative burden. Automobile mileage shall be no more than the current

deductible rate set by the Internal Revenue Service.

IV. COVENANTS OF CONSULTANT

A. Assignment of Agreement

The Consultant covenants and agrees not to assign or transfer any interestin, nor delegate any duties of this Agreement, without the prior expresswritten consent of the City. As to any approved subcontractors, theConsultant shall be solely responsible for reimbursing them and the City shallhave no obligation to them.

B. Responsibility of Consultant and Indemnification of City

It is the intent of the parties that the language of this Paragraph complies fullywith the requirements of section 2782.8 of the California Civil Code asenacted by AB 573. To the fullest extent permitted by law, Consultant shallindemnify, defend, and hold harmless City and Citys members, officers,agents, employees and volunteers, from and against any and all claims,losses, liabilities of every kind, nature and description, damages, injury(including without limitation injury to or death of an employee of Consultant orsubconsultants), costs and expenses of any kind, whether actual, alleged or

threatened, including, without limitation, incidental and consequentialdamages, court costs, reasonable attorneys fees, litigation expenses, andfees of expert consultants or expert witnesses incurred in connectiontherewith and the costs of investigation, to the extent arising out of, pertainingto, or relating to, directly or indirectly, in whole or in part, the negligence,recklessness, or willful misconduct of Consultant, any subconsultant, anyonedirectly or indirectly employed by them or anyone that they control, whetheror not there is alleged to be concurrent negligence on the part of the City,but, to the extent required by law, excluding liability caused by the conduct ofthe City. This indemnification obligation is not limited in any way by anylimitation on the amount or type of damages or compensation payable to orfor Consultant. This obligation to indemnify and defend the City, itsmembers, officers, agents, employees and volunteers shall survivetermination of this Agreement.

C. Independent Contractor

The Consultant hereby covenants and declares that it is engaged in anindependent business and agrees to perform the services as an independentcontractor and not as the agent or employee of the City. The Consultant


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agrees to be solely responsible for its own matters relating to the time andplace the services are performed; the instrumentalities, tools, supplies and/ormaterials necessary to complete the services; hiring of consultants, agents oremployees to complete the services; and the payment of employees,including compliance with Social Security, withholding and all other

regulations governing such matters. The Consultant agrees to be solelyresponsible for its own acts and those of its subordinates and employeesduring the life of this Agreement.

D. Insurance

1. Requirements: The Consultant shall have and maintain in full forceand effect for the duration of this Agreement, insurance insuringagainst claims for injuries to persons or damages to property whichmay arise from or in connection with the performance of the work bythe Consultant, its agents, representatives, employees or

subcontractors. If requested, Consultant shall provide the City withcopies of all insurance policies. These requirements are subject toamendment or waiver if so approved in writing by the City Manager.

2. Minimum Limits of Insurance: Consultant shall maintain limits no lessthan:

a. Commercial General Liability providing coverage at least asbroad as ISO CGL Form 00 01 on an occurrence basis forbodily injury, including death, of one or more persons, propertydamage and personal injury with limits of not less than One

Million Dollars ($1,000,000) per occurrence. The policy shallprovide contractual liability and, if required by City, productsand completed operations coverage for the term of the policy.

b. Comprehensive Automobile Liability (owned, non-owned, hired)providing coverage at least as broad as ISO Form CA 00 01 onan occurrence basis for bodily injury, including death, of one ormore persons, property damage and personal injury, with limitsof not less than One Million Dollars ($1,000,000).

c. Workers' Compensation limits as required by the laws of theState of California and Employers Liability limits of not lessthan $1,000,000 per accident.

No Workers Compensation insurance shall be required ifConsultant completes the following certification:

I certify that my business has no employees and that Ido not employ anyone. I am exempt from the legal


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requirement to provide Workers CompensationInsurance._______________ (Consultants initials)

a. Deductibles and Self-Insured Retentions: Any deductibles or self-

insured retentions must be declared to and are subject to approval bythe City.

b. Other Insurance Provisions: The policy is to contain, or be endorsedto contain, the following provisions:

a. General Liability and Automobile Liability Coverage.

i Consultant shall name the City of Emeryville, itsofficials, employees, agents and volunteers asadditional insureds in its Commercial General Liability

and Automobile Liability policies. If Consultant submitsthe ACORD Insurance Certificate, the additional insuredendorsement must be set forth on a CG 20 10 11 85form (or more recent) and/or CA 20 48 DesignatedInsured Form (for business auto insurance); Thecoverage shall contain no special limitations on thescope of protection afforded to the City, its officials,employees, agents or volunteers, except where limitedby State laws.

When a certificate says, "certificate issued to" this doesnot mean the same as additional insured and is notacceptable.

ii. Consultant's insurance coverage shall be primarynoncontributing insurance as respects to any otherinsurance or self-insurance available to the City, itsofficials, employees, agents or volunteers. Anyinsurance or self-insurance maintained by the City, itsofficials, employees or volunteers shall be excess of theConsultant's insurance and shall not contribute with it.

iii. Any failure to comply with reporting provisions of thepolicies shall not affect coverage provided to the City, itsofficials, employees, agents or volunteers.

iv. Coverage shall state that the Consultant's insuranceshall apply separately to each insured against whomclaim is made or suit is brought, except with respect tothe limits of the insurer's liability.


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v. Coverage shall be provided on a Apay on behalf@ basis,with defense costs payable in addition to policy limits.There shall be no cross liability exclusion.

vi. The insurer agrees to waive all rights of subrogation

against the City, its officials, employees, agents andvolunteers for losses arising from work performed by theConsultant for the City.

vii. All endorsements to policies shall be executed by anauthorized representative of the insurer.

b. Workers' Compensation Coverage

The insurer will agree to waive all rights of subrogation against

the City, its officials, employees, agents and volunteers forlosses arising from work performed by the Consultant for theCity.

c. All Coverages

i. Each insurance policy required by this clause shall beendorsed to state that City will be provided thirty (30)days written notice of cancellation or material change inthe policy language or terms.

5. Acceptability of Insurers: Insurance is to be placed with insurers withan A.M. Bests' rating of no less than A:VII.

6. Verification of Coverage: Consultant shall furnish the City withcertificates of insurance and endorsements to the policies evidencingcoverage required by this Agreement prior to the start of work. Thecertificates of insurance and endorsements for each insurance policyare to be signed by a person authorized by that insurer to bindcoverage on its behalf. The certificate of insurance and endorsementsshall be on a form utilized by Consultant's insurer in its normal courseof business and shall be received and approved by the City prior toexecution of this Agreement by the City. The City reserves the right torequire complete, certified copies of all required insurance policies, atany time. The Consultant shall provide proof that any expiringcoverage has been renewed or replaced at least two (2) weeks priorto the expiration of the coverage.

7. Subcontractors: Consultant shall either include all subcontractors asinsureds under its policies or shall furnish separate certificates and


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F. Conflicts of Interest

The Consultant covenants and declares that, other than this Agreement, ithas no holdings or interests within the City of Emeryville, nor businessholdings or agreements with any official, employee or other representative of

the City. For the duration of this Agreement, in the event the Consultant orits principals, agents or employees acquire such a holding, interest oragreement within the City of Emeryville or with any official, employee orrepresentative of the City in the future, the Consultant will immediately notifythe City of such holding, interest or agreement in writing.

G. Confidentiality

The Consultant agrees that such reports, information, opinions or conclusionsshall not be made available to or discussed with any individual or

organization, including the news media, without prior written approval of theCity. The Consultant shall exercise reasonable precautions to prevent theunauthorized disclosure and use of City information whether deemedconfidential or not.

H. Discrimination Prohibited

The Consultant covenants and agrees that in performing the servicesrequired under this Agreement, the Consultant shall not discriminate againstany person on the basis of race, color, religion, sex, sexual orientation,

national origin or ancestry, age or disability.

I. Licenses, Certifications and Permits

The Consultant covenants and declares that it has obtained all diplomas,certificates, licenses, permits or the like required of the Consultant by anyand all national, state, regional, county, city or local boards, agencies,commissions, committees or other regulatory bodies in order to perform theservices contracted for under this Agreement. All

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