Without Borders: Managing Multi- Institution Collaborative Online Programs WCET 19 th Annual Conference November 9, 2007
Without Borders: Managing Multi-Institution Collaborative Online
Programs
WCET 19th Annual ConferenceNovember 9, 2007
Overview of consortia groupsFour examples (Great Plains Idea, Big 12 Engineering Consortium, WICHE Internet Course Exchange and The University of
Texas TeleCampus)Questions and comments
Presenters:Marta Hubbard, The University of Texas TeleCampus
Dana Reinert, Institute for Academic AlliancesChuck Wight, University of Utah
Maggi Murdock,, University of Wyoming
Characteristics of Distance Education Consortia Groups
•Mission driven with a variety of outcomes/ goals/ benefits•Central coordinating function•Institutional management—policies and procedures •Involvement of faculty and administrators•Information exchange and technical support
UT TeleCampus Mission
The mission of the UT TeleCampus is to extend the reach of the UT System through the application of high-quality, student-centered Internet delivery to degree programs, academic courses, training, professional development, and college preparation.
The UT TeleCampus adds value by assisting UT System institutions in expanding existing capacity, building new capacities, and preparing faculties to best teach in a technology-mediated environment.
The UT TeleCampus identifies, develops and
disseminates innovative and solution-based models and best practices for effective distance teaching and learning.
The University of Texas InstitutionsAcademic InstitutionsThe University of Texas at ArlingtonThe University of Texas at AustinThe University of Texas at BrownsvilleThe University of Texas at DallasThe University of Texas at El PasoThe University of Texas – Pan AmericanThe University of Texas of the Permian BasinThe University of Texas at San AntonioThe University of Texas at Tyler
Medical InstitutionsThe University of Texas Southwestern Medical CenterThe University of Texas Medical Branch at GalvestonThe University of Texas Health Science Center at HoustonThe University of Texas Health Science Center at San AntonioUT MD Anderson Cancer CenterThe University of Texas Health Center at Tyler
UT TeleCampus Provides extensive student and faculty support
services Encourages and oversees collaborative online
programs Provides funding and support for course development Directs the quality of course development and
production Researches emerging technologies/Designs and
builds Web applications Serves as liaison between UT System and
accreditation organizations Communicates a centralized message Markets programs and courses via various media
UT TeleCampus Stats
Over 40,000 enrollments to date (approx. 4400 per long semester with 10%-12% growth annually)
15 fully online programs Over two dozen degree and certificate options Over 350 courses in UT TeleCampus catalog 168 course sections offered in Spring 2007 Close to 400 faculty, instructors and assistant
instructors served across System Funded, supported, trained
Course Completion Rates: 89%-96%
Financial Impact of UTTC
Direct financial support to institutions for course development $200,000 in FY 06 Total over $5.5M (1999 – 2005)
Revenue generated for institutions by TeleCampus courses $11M in FY 06 Total over $47M (1999 – 2006) Estimate at least 60% of total is “new” dollars Institutions returned $730k to UTTC
Collaborative Programs
MBA Online UTA, UTB, UTD, UTEP, UTPA, UTPB, UTSA, UTT
Master’s in Ed Tech UTB, UT Austin, UTEP, UTMB, UTPB, UTSA
Master’s in Kinesiology UTEP, UTPA, UTPB, UTT, UTA, UTSA,
Master’s in Human Resource Development UTT, UTEP, UTPA, UTPA
Bachelor’s Completion in Criminology/Criminal Justice UTA, UTB, UTPB, UTD, UTEP
Collaboration Tools
TIS – Student Information System – System-wide Course Registration System
Oversight Committees – Academic Affairs and Executive Committees
Assist in the Accreditation Process – SACS and AACSB and NATE
Campus Liaisons
Student and Faculty Services Support for Students
24x7 Help Desk Online Student Handbook Getting Started Communications & Website Digital Library and Librarian 24x7 Tutoring 24x7 Writing Lab System-wide Course Registration Campus Liaisons
Student and Faculty Services
Support for FacultyOn Site and Online TrainingPlagiarism DetectionTest ProctoringOnline Course Evaluation24x7 Help DeskDigital Library and Librarian
Course Development & Technology
Course DevelopmentProcess (timeline)Quality control (editing)Release (technical review)
Contract Work TIS and TIS II Course Hosting Management
Blackboard ASPEnvironment
Research
Communication Services
Role of Communication ServicesIn-house agencyDrive enrollmentsInternal and external marketingCommon message
Oversight of the UTTC website Award Winning Campaigns
Regional, State, National
Institute for Academic Alliances | http://www.k-state.edu/iaa
Facilitating the Advancement of Inter-Institutional Academic Programs…WORLDWIDE
Institute for Academic Alliances
Great Plains Interactive Distance Education
Alliance
Canadian StudiesInstitute for Academic Alliances
Institute for Academic Alliances | http://www.k-state.edu/iaa
Project Showcase
Great Plains IDEA (Interactive Distance Education Alliance)
Human Sciences 13-year partnership, and counting
Big 12 Engineering Consortium (Nuclear) Engineering – 11 institutions
Still planning…
Institute for Academic Alliances | http://www.k-state.edu/iaa
Leadership – Great Plains IDEA
Canadian Studies
Deans established – 1994 – cooperate to compete
Board of Directors
Lead Institution
Functional Leads
Faculty Chairs
Campus Coordinators
Advisory Boards
Department Chairs
Leadership – Big 12 Engineering
Impetus from Deans (2005) – meet industry/societal needs
Dean leadership group
Faculty coordinators
Campus coordinators
Project coordinators
Institute for Academic Alliances | http://www.k-state.edu/iaa
Institute for Academic Alliances | http://www.k-state.edu/iaa
Management – Great Plains IDEA
Alliance Agreements
Alliance MOA
Program MOA
Policy and Procedure Manual
Graduate Deans: 1. Behave as Equals2. Respect Institutional Differences3. Simplify Student Navigation
Institute for Academic Alliances | http://www.k-state.edu/iaa
Firewall – Great Plains IDEA
Master’s Degrees and Graduate Certificates
Family Financial PlanningPremiered Fall 2000
Youth DevelopmentGerontology
Premiered Fall 2003
MerchandisingCommunity Development
Premiered Fall 2005
DieteticsFCS Education
Premier Fall 2007
Fall Investing in the Family’s Future
Financial Planning Case Studies
Personal Income Taxation
Family Systems
Family Systems
Funda-mentals of Financial Planning
Spring Profes-sional Practices in FFP
Estate Planning
Insurance Planning
Financial Counseling
Summer Housing &Real Estate
Financial Planning Case Studies
Retirement Planning
Housing &Real Estate
Family Econ
Anytime - 6 CreditPracticum/Project
Family Financial Planning Master’s Curriculum - 42 Credits
Institute for Academic Alliances | http://www.k-state.edu/iaa
Firewall – Great Plains IDEA
12.5%
12.5%
75.0%
Teaching UAdmitting UAlliance
Finance DistributionCommon Price = Tuition + FeesFall 2007:$415/graduate credit hour
$295/undergraduate credit hour
Internal Distribution
Institute for Academic Alliances | http://www.k-state.edu/iaa
Firewall – Great Plains IDEA
Institutional Policies and ProceduresTech supportFaculty workloadIntellectual property Admissions requirementsEnrollment procedures
Institute for Academic Alliances | http://www.k-state.edu/iaa
Firewall – Big 12 Engineering
Institutions currently make all decisions.
Institute for Academic Alliances | http://www.k-state.edu/iaa
Info Exchange – Great Plains IDEA
Streamlined Processes
Campus Coordinators
Student Acknowledgement FormExpanSIS Multi-Institutional Student Information System
Institute for Academic Alliances | http://www.k-state.edu/iaa
Info Exchange – Great Plains IDEA
ExpanSIS Multi-Institutional Student Information System
Course MappingCourse MappingEach Alliance course that is offered at your university will need to be mapped to your own Each Alliance course that is offered at your university will need to be mapped to your own course department, number and title. Only courses that you participate in need to be course department, number and title. Only courses that you participate in need to be mapped. Mapping allows individual Universities to translate an Alliance Course Title into your mapped. Mapping allows individual Universities to translate an Alliance Course Title into your University’s Course Title.University’s Course Title.
System Search FeatureSystem Search FeatureA quick and robust search feature allows program coordinators to quickly find staff and A quick and robust search feature allows program coordinators to quickly find staff and students in the ExpanSIS system.students in the ExpanSIS system.
Input PersonnelInput PersonnelImportant demographic information is entered on alliance faculty and staff. After entries are Important demographic information is entered on alliance faculty and staff. After entries are created, instructors can be assigned to the courses they teach and coordinators and academic created, instructors can be assigned to the courses they teach and coordinators and academic administrators can be assigned to a university.administrators can be assigned to a university.
Schedule CoursesSchedule CoursesWhen scheduling a course, the coordinator from the teaching institution selects the instructor, When scheduling a course, the coordinator from the teaching institution selects the instructor, start and end dates, the number of credit hours, textbook information, and comments about start and end dates, the number of credit hours, textbook information, and comments about the offering. Once a course is scheduled, coordinators from any institution can view and enroll the offering. Once a course is scheduled, coordinators from any institution can view and enroll students.students.
Create StudentsCreate StudentsCoordinators from the student’s admitting university are responsible for entering all the Coordinators from the student’s admitting university are responsible for entering all the demographic information about the student. In addition to the information below there are demographic information about the student. In addition to the information below there are pages for contact information, admitted program, and course history. The history page pages for contact information, admitted program, and course history. The history page contains a listing of courses the student has taken, the semester and the grade received.contains a listing of courses the student has taken, the semester and the grade received.
Enroll StudentsEnroll StudentsAt a glance you are able to see all the courses being offered for a particular semester. Clicking At a glance you are able to see all the courses being offered for a particular semester. Clicking on Enroll to the right will show you all the enrollment activity for that course as well as allow on Enroll to the right will show you all the enrollment activity for that course as well as allow you to add, drop, and apply refunds.you to add, drop, and apply refunds.
Assign GradesAssign GradesHere you will be able to see a list of courses being offered for a particular semester. A Here you will be able to see a list of courses being offered for a particular semester. A coordinator can enter grades for courses that their institution teaches. Coordinators can also coordinator can enter grades for courses that their institution teaches. Coordinators can also view the grades students receive, but only for those students that were admitted by their view the grades students receive, but only for those students that were admitted by their institution. institution.
Institute for Academic Alliances | http://www.k-state.edu/iaa
Info Exchange – Big 12 Engg
Mixed Model for 2007
Student Acknowledgement Form
Manual information-sharing
Depending on the institution:
Credit transfer
- OR -
Enrollment at home institution
Institute for Academic Alliances | http://www.k-state.edu/iaa
Institute for Academic Alliances
Dana Reinert [email protected]
Contact for more information:
WICHE Internet Course Exchange (WICHE ICE)
Chuck Wight, Associate Vice President, University of Utah
Maggi Murdock, Associate Vice President, Academic Affairs and Dean, Outreach School, University of Wyoming
INTERNET COURSE EXCHANGE
Mission of WICHE Mission of WICHE
WICHE ICE creates opportunities for students to access high quality internet delivered courses and programs offered by accredited four-year and two-year institutions throughout the WICHE region.
INTERNET COURSE EXCHANGE
INTERNET COURSE EXCHANGE
“This model maximizes the resources of our distance programs to include students and practitioners who are not able to attend campus based programs.”
--Beth Sirles, Professor and Director, School of Social Work, University of Alaska Anchorage
INTERNET COURSE EXCHANGE
Bismarck State College Boise State University Central Washington University Eastern Washington University Idaho State University Lewis-Clark State College (ID) Montana State University Montana University System North Dakota University System Online University of Alaska Anchorage University of Nevada Reno University of Utah University of WyomingAdditional institutional and system memberships are pending
Current WICHE ICE Member InstitutionsCurrent WICHE ICE Member Institutions
INTERNET COURSE EXCHANGE
INTERNET COURSE EXCHANGE
Summary of ICE ObjectivesSummary of ICE Objectives
Respond more quickly to workforce demands through sharing online courses and programs
Organize institutional resources to create opportunities for students throughout the region
Support quality of courses, effective student learning, assessment and continuous improvement
Abide by accreditation standards and best practices
Clearly designate essential student services, applicable policies and institutional responsibilities
Serve place bound students in rural areas with increased access to higher education
INTERNET COURSE EXCHANGE
Benefits for StudentsBenefits for Students
Access to a wider range of courses, academic programs and faculty expertise in a variety of disciplines
Financial aid and credit transfer are seamless Improved degree completion and retention Access to advising and financial aid at their home
institution Overcome geographical, financial and scheduling
barriers to course enrollment Benefit from the convenience and flexibility of
online course delivery Increase course and program offerings in rural
areas
INTERNET COURSE EXCHANGE
Benefits for higher education Benefits for higher education institutionsinstitutions
Expanded course and program offerings Expedite students’ time to degree Achieve cost efficiencies by avoiding or
sharing the cost of new course and program development
Share faculty in hard to staff disciplines Keep low growth programs viable Review courses from member institutions
for requirements before students take them
INTERNET COURSE EXCHANGE
WICHE ICE can help improve WICHE ICE can help improve time to degreetime to degree
General course exchange: a variety of undergraduate and graduate courses are offered in disciplines such as Math, Science and English
Making these courses available to students can help them meet requirements in a timely manner, reducing time to degree
INTERNET COURSE EXCHANGE
WICHE ICE addresses WICHE ICE addresses workforce needsworkforce needs
Nursing: Nursing Education Exchange (NEXus) in partnership with the Western Institute of Nursing 4 universities share PhD level nursing courses Eliminates need for schools of nursing to develop all doctoral
level courses Assists students with increased course options
Rural Social Work: Western Consortium for Rural Social Work Education (7 institutions offering Graduate Certificate in Rural Social Work Practice)
Supply Chain Management: Graduate certificate jointly delivered between Boise State University and the University of Alaska Anchorage
Additional areas of development to Additional areas of development to address workforce needsaddress workforce needs
Education: Preparation and professional development for secondary science and math teachers at undergraduate and graduate levels
Engineering: Graduate level courses and programs
Allied Health Professions: Current potential exchanges include dental hygiene and health information technology
Public Health: Master’s in Public Health online program sharing
INTERNET COURSE EXCHANGE
WICHE ICE Steering BoardWICHE ICE Steering Board
Each WICHE ICE member institution is represented on the Steering Board, which is led by an executive council: For AY 2007-08 Tom Miller, Chair, University of Alaska Anchorage Maggi Murdock, Vice Chair, University of Wyoming Joe Fedock, Northwest Academic Forum (NWAF) Liaison,
Montana State University Tom Gibson, At Large, Montana University System Lane Huber, At Large, Bismarck State College
WICHE ICE Steering Board: Provides leadership and direction for WICHE ICE Sets WICHE ICE policies and fees Facilitates collaborative partnerships and course exchanges Works with WICHE on fundraising and proposals
INTERNET COURSE EXCHANGE
WICHE RoleWICHE Role Brokers relationship between enrolling and
teaching institutions. Manage and coordinate course sharing
and help develop opportunities for new course and program exchanges
Assist institutions with resources and technical assistance to implement the course exchange
Increase participation from institutions and students
Serve as Secretariat to the WICHE ICE Steering Board
INTERNET COURSE EXCHANGE
INTERNET COURSE EXCHANGE
How WICHE ICE WorksHow WICHE ICE Works
Teaching Institution teaches an online or distance ed course offers extra “seats” through WICHE ICE establishes the price per seat creates login IDs in the local CMS/LMS establishes academic policies for all students
Enrolling Institution reserves seats through WICHE ICE creates a shadow course in catalog registers students, collects tuition/fees, records
grades and maintains transcript sends $$ to teaching institution and WICHE
INTERNET COURSE EXCHANGE
WICHE ICE Financial ModelWICHE ICE Financial Model
Institutions and state systems pay a membership fee based on student enrollments ($2,000-$4,000 annually)
A $20 per student, per course fee is assessed to support WICHE involvement
Concerns and Outstanding Concerns and Outstanding IssuesIssues
Overcoming differences between institution’s schedules
How to handle student grade appeals Scalability Course quality and evaluations Using WICHE ICE for strategic
planning
INTERNET COURSE EXCHANGE
For more information:For more information:http://www.wiche.edu/prosvcs/ice/http://www.wiche.edu/prosvcs/ice/
INTERNET COURSE EXCHANGE
Jere Mock, Senior Program Director, Programs and Services, 303-541-0222, [email protected]
Donna Schaad, Senior Consultant, 309-827-7425, [email protected]
Susan Vermeer Lopez, Project Coordinator,303.541.0220, [email protected]
Advantages and Challenges of Distance Education Consortia
AdvantagesAdvantages•Increased access for students•Wider diversity of faculty, students, and subjects•Efficient cost model•Enrollment benefits•Expanded and efficient online services and trainingChallengesChallenges•Perception of Competition•Maintaining high level of commitment from all participants•Varying levels of understanding and support from participants
Questions?Questions?